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Published 23 May 2023, 10:22 BST

Official UK procurement notice

Applicant Tracking Software Solution

Official notice

Authority: Met Office (Central government)

GoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: South West (UKK)
Published estimate£460,000exc. VAT
Submissions closed 21 Aug 2023awarded 1 Nov 2023
Awarded to Tribepad Limited

What is being bought

Published requirement description

Provision of Applicant Tracking Software Solution, implementation and support & maintenance for a period of 4 years.

  • Recurrence: Every four years.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1Provision of Applicant Tracking Software Solution, implementation and support &…AwardedPublished value£460,000

Provision of Applicant Tracking Software Solution, implementation and support & maintenance for a period of 4 years. Additional information: N/A

Delivery: South West · Exeter, Devon, UK
Variant bids: not allowed
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 45%Environmental: 5%
Published sub-criteria (8)
  • The product / services being offered meets the Buyer requirements in relation to defined useability requirements and will provide a satisfactory user experience, including ease of use.: 15%
  • Supplier is able to fully deliver the system services in accordance with the specified Service Levels and defined service measurement and service credit models.: 10%
  • The completed Cyber Security Questionnaire provides confidence to the Buyer in the cyber security elements of the Supplier's cloud solution and evidence that the Supplier is able to meet the stated security principles and objectives, has appropriate accreditation and effectively manages potential risks to the solution.: 10%
  • Supplier is able to implement the system in accordance with specified implementation / configuration timelines (including any associated data transfers, etc.) and meet the defined go live date for the system.: 10%
  • Supplier is able to support in-work progression to help people, including those from disadvantaged or minority groups, to move into higher paid work by developing new skills relevant to the contract.: 5%
  • The Supplier is able to fully meet specified Functional Requirements without incurring signifiant cost or delay associated with system configuration.: 15%
  • price: 30%
  • Supplier is able to deliver additional environmental benefits in the performance of the contract including working towards net zero greenhouse gas emissions.: 5%
Published award criteria (8)
  • The product / services being offered meets the Buyer requirements in relation to defined useability requirements and will provide a satisfactory user experience, including ease of use.: 15
  • Supplier is able to fully deliver the system services in accordance with the specified Service Levels and defined service measurement and service credit models.: 10
  • The completed Cyber Security Questionnaire provides confidence to the Buyer in the cyber security elements of the Supplier's cloud solution and evidence that the Supplier is able to meet the stated security principles and objectives, has appropriate accreditation and effectively manages potential risks to the solution.: 10
  • The Supplier is able to fully meet specified Functional Requirements without incurring signifiant cost or delay associated with system configuration.: 15
  • Supplier is able to implement the system in accordance with specified implementation / configuration timelines (including any associated data transfers, etc.) and meet the defined go live date for the system.: 10
  • Supplier is able to deliver additional environmental benefits in the performance of the contract including working towards net zero greenhouse gas emissions.: 5
  • Supplier is able to support in-work progression to help people, including those from disadvantaged or minority groups, to move into higher paid work by developing new skills relevant to the contract.: 5
  • Price: 30
What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 50 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Every four years.
First published
23 May 2023, 10:22 BST
Last source update
5 Jan 2024, 11:43 GMT
Award evaluation window
21 Aug 2023 – …
Authority reference
DN671386
FTS notice number
2024/S 000-000324
Classification (CPV)
Software package and information systems
Delivery area
South West (UKK)
Official registry OCID
ocds-h6vhtk-03ce87 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
21 Aug 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
21 Aug 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/login ↗

Timeline

3 Jul 2023 → 5 Jan 2024 · 4 dates
  1. Next notice expected
    3 Jul 2023, 00:00 BST
  2. Submission deadline
    21 Aug 2023, 12:00 BST
  3. Bids opened
    21 Aug 2023, 12:00 BST
  4. Notice published
    5 Jan 2024, 11:43 GMT

Notice history

4 events · 3 releases on Find a Tender · since 14 Jul 2023
  1. Status changed to active
    14 Jul 2023, 15:17 BST
  2. Procurement method changed
    14 Jul 2023, 15:17 BST
  3. Deadline published: 21 Aug 2023, 12:00 BST
    14 Jul 2023, 15:17 BST
  4. Status changed to complete
    5 Jan 2024, 11:43 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £177,3751 contract exc. VAT
Bids received 4
Contracts signed 1latest 1 Nov 2023
Awarded toValueDateStatus
Tribepad Limited£177,375 †—Awarded

Contracts

  • Applicant Tracking Software Solution · Tribepad Limited

    Signed
    1 Nov 2023
    Value
    £177,375
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic———

Contracting authority & participating public bodies

Met Office

Contracting authorityCentral GovernmentBody governed by public lawEnvironmental protection Fitzroy Road, Exeter, South West, EX1 3PBContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Legal Services, Met Office, Fitzroy Road, Exeter, EX1 3PB.Mediation body Exeter
  • Met Office, Fitzroy Road, Exeter, EX1 3PB.Review body Exeter

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.