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Published 2 Mar 2023, 14:06 GMT

Official UK procurement notice

ANDBC Tender for the Supply and Delivery of Cemeteries Plant Machinery and Utility Vehicles

Official notice

Authority: Ards and North Down Borough Council (Local council)·Consortium: 2 public authorities

3 lotsGoodsOpen procedureSME suitableMax 3 lots to bid
Sectors: Transport Equipment & Vehicles (34)Machinery for mining, quarrying, construction equipment (43) Delivery: Northern Ireland (UKN09)
Published estimate£300,000total for 3 lots
Submissions closed 13 Apr 2023awarded 4 Jul 2023
Awarded to Laird Grass Machinery Limited

What is being bought3 lots · detail below

Published requirement description

Tenders are sought by Ards and North Down Borough Council for the supply and delivery of the following machines and vehicles:

  • Two 3600kg (max) Compact Track Excavator with Cabin
  • One 2500kg (max) Compact Track Excavator with Cabin
  • Four 20hp (min) Street Legal Utility Vehicles. Option to Purchase Additional Machines: The Council may require up to a maximum of a further one (1no) excavator as specified in Lot One, one (1no) excavator as specified in Lot Two and one (1no) utility vehicle as specified in Lot Three. This will be dependent on operational needs and budget availability.

CPV: Mechanical excavators · Utility vehicles

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£300,000 together) · a supplier may bid for at most 3 of them · same evaluation weights on every lot
Lot #13600kg max ExcavatorCancelledPublished value£105,000
Delivery: Northern Ireland
Variant bids: not allowed
34144700 Utility vehicles
Lot #22500kg max ExcavatorCancelledPublished value£70,000
Delivery: Northern Ireland
Variant bids: not allowed
34144700 Utility vehicles
Lot #320hp min Utility VehicleAwardedPublished value£125,000
Delivery: Northern Ireland
Variant bids: not allowed
34144700 Utility vehicles

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 40%Price: 60%
Published sub-criteria (3)
  • Training and Technical Support: 20%
  • Delivery and Customer Service: 20%
  • price: 60%
Published award criteria (3)
  • Training and Technical Support: 20
  • Delivery and Customer Service: 20
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
2 Mar 2023, 14:06 GMT
Last source update
4 Jul 2023, 12:01 BST
Award evaluation window
13 Apr 2023 – …
FTS notice number
2023/S 000-018974
Classification (CPV)
Mechanical excavatorsUtility vehicles
Delivery area
Northern Ireland (UKN09)
Official registry OCID
ocds-h6vhtk-03ada7 Find a Tender
Review and risk notes
Review procedure

Ards and North Down Borough Council will incorporate a minimum 10 calendar day Standstill Period following electronic notification to unsuccessful applicants of the award decision..

How it was run

Official notice
Submission deadline
13 Apr 2023, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
13 Apr 2023, 12:30 BST

Timeline

13 Apr 2023 → 12 Jul 2023 · 4 dates
  1. Submission deadline
    13 Apr 2023, 12:00 BST
  2. Bids opened
    13 Apr 2023, 12:30 BST
  3. Notice published
    4 Jul 2023, 12:01 BST
  4. Bids must remain valid until
    12 Jul 2023, 23:59 BST

Notice history

2 events · 2 releases on Find a Tender · since 4 Jul 2023
  1. Status changed to complete
    4 Jul 2023, 12:01 BST
  2. Buyer details updated
    4 Jul 2023, 12:01 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £78,0001 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 4 Jul 2023
Awarded toValueDateStatus
Lot 3 · 20hp min Utility Vehicle1 award
Laird Grass Machinery LimitedSME£78,000 †—Awarded

2 further award records carry no date or value.

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
3 · 20hp min Utility Vehicle2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

2 public bodies on the notice

Ards and North Down Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Town Hall, The Castle, Bangor, UK, BT20 4BTContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Procurement ManagerReview body Bangor

Bidders & participating suppliers

1 commercial party on the notice
  • Laird Grass Machinery LimitedAwarded supplier 5a Island Road Lower, Ballycarry, Carrickfergus. Co Antrim, Carrickfergus, UK, BT38 9HBContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria