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Published 19 Oct 2023, 14:05 BST

Official UK procurement notice

ALC23 Spirits and Core Wines, Beer and Cider

Official notice

Authority: THE UNIVERSITY CATERERS ORGANISATION LIMITED (Education)

Framework agreement6 lotsGoodsOpen procedureSME suitable
Framework ceiling (notional)£56,000,000total for 6 lots · framework ceiling, not attributable revenue
Submissions closed 8 Dec 2023awarded 11 Mar 2024
Lots 6see the lot list below

Re-procurement plannedALC28 Spirits and Core Wines, Beer and Cider · tender expected

What is being bought6 lots · detail below

Published requirement description

This purpose of this contract is for the supply and distribution of spirits and core wines, beer and cider to members and clients of TUCO (Universities, Colleges and the wider Public Sector).The scope of products to be covered in the framework are as follows but not limited to:Draught and packaged beers and cider to include core, craft and speciality.Spirits and fortified wines, RTD,Wines ,Low/no alcohol options across all lots - and it is envisaged that suppliers will be able to cover the full scope of products within each of the lots. The new framework agreement will commence on 15 March 2024 until 14 March 2026 with the option to extend by 2 x 12 months until 14 March 2028.Tenderers are required to submit their responses within the timescale specified within the tender documents.

  • Recurrence: 48 months

CPV: Distilled alcoholic beverages

How this framework works

From the published notice
Places
up to 25 suppliers · 11 bids on the busiest of 6 lots (0.4 per place) · 13 appointed

Lots and requirements (6)Procurement structure

6 lots · 5 with a published value · same evaluation weights on every lot
Lot #1Draught Beers and CidersAwardedRenewalPublished value£11,000,000

This lot will focus on the supply and distribution of core, craft and speciality draught alcoholic drinks such as beer, cider, stout and ale to members and clients of TUCO. Lead brewer is responsible for maintaining the cellar, pumps, lines etc. at no additional cost. Additional information: Please refer to the TUCO Ltd Notes to Tenderers' and other tender documents for further information and guidance on completing all parts of the open tender. Evaluation is a combination of Pass/Fail questions and scored responses. The Framework Agreement is for use by TUCO Ltd clients see account.tuco.ac.uk/delrvdkzgqmjfhudksgs ↗

Delivery: UK
Extensions: Option to extend by 2, 1-year extensions up until 14.03.2028. This will be subject to performance.Variant bids: not allowed
Lot #2Packaged Beers and CiderAwardedRenewalPublished value£4,000,000

This lot will focus on the supply and distribution of core, craft and speciality packaged alcoholic drinks such as beer and ciders available in bottles, cans etc. to members and clients of TUCO. Additional information: Please refer to the TUCO Ltd Notes to Tenderers' and other tender documents for further information and guidance on completing all parts of the open tender. Evaluation is a combination of Pass/Fail questions and scored responses. The Framework Agreement is for use by TUCO Ltd clients see account.tuco.ac.uk/delrvdkzgqmjfhudksgs ↗

Delivery: UK
Extensions: Option to extend by 2, 1-year extensions up until 14.03.2028. This will be subject to performance.Variant bids: not allowed
Lot #3Spirits and Fortified WineAwardedRenewalPublished value£9,000,000

This lot will focus on the supply and distribution of spirits and fortified wines required by TUCO members for their bars and hospitality events. Additional information: Please refer to the TUCO Ltd Notes to Tenderers' and other tender documents for further information and guidance on completing all parts of the open tender. Evaluation is a combination of Pass/Fail questions and scored responses. The Framework Agreement is for use by TUCO Ltd clients see account.tuco.ac.uk/delrvdkzgqmjfhudksgs ↗

Delivery: UK
Extensions: Option to extend by 2, 1-year extensions up until 14.03.2028. This will be subject to performance.Variant bids: not allowed
Lot #4Core Wines and all WinesAwardedRenewalPublished value£10,000,000

This lot will focus on the supply and distribution of core wines and other wines required by TUCO members for their bars and hospitality events. Additional information: Please refer to the TUCO Ltd Notes to Tenderers' and other tender documents for further information and guidance on completing all parts of the open tender. Evaluation is a combination of Pass/Fail questions and scored responses. The Framework Agreement is for use by TUCO Ltd clients see account.tuco.ac.uk/delrvdkzgqmjfhudksgs ↗

Delivery: UK
Extensions: Option to extend by 2, 1-year extensions up until 14.03.2028. This will be subject to performance.Variant bids: not allowed
Lot #5One Stop Shop (i.e. draught, packaged, spirits and wines)AwardedRenewalLot estimate not published

This lot will focus on the supply and distribution of all products covered in Lots 1, 2, 3 and 4 enabling our members to call off from this agreement if they are looking to use a one stop shop approach. Requires the supply of beers, ciders, spirits, fortified wines and core and all wines required for bars and hospitality events. Additional information: Please refer to the TUCO Ltd Notes to Tenderers' and other tender documents for further information and guidance on completing all parts of the open tender. Evaluation is a combination of Pass/Fail questions and scored responses. The Framework Agreement is for use by TUCO Ltd clients see account.tuco.ac.uk/delrvdkzgqmjfhudksgs ↗

Delivery: UK
Extensions: Option to extend by 2, 1-year extensions up until 14.03.2028. This will be subject to performance.Variant bids: not allowed
Lot #6Independent BrewersAwardedRenewalPublished value£500,000

This lot will focus on the supply and distribution of beer, cider, stout, ale from smaller scale independent brewers required by TUCO members for their bars and hospitality events. Additional information: Please refer to the TUCO Ltd Notes to Tenderers' and other tender documents for further information and guidance on completing all parts of the open tender. Evaluation is a combination of Pass/Fail questions and scored responses. The Framework Agreement is for use by TUCO Ltd clients see account.tuco.ac.uk/delrvdkzgqmjfhudksgs ↗

Delivery: UK
Extensions: Option to extend by 2, 1-year extensions up until 14.03.2028. This will be subject to performance.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
Conditions of participation1
  • Suitability

    See tender documents

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “ALC23 Spirits and Core Wines, Beer and Cider” is a framework: the contest is a place on its panel, up to 25 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 48 months
First published
19 Oct 2023, 14:05 BST
Last source update
28 Mar 2024, 11:20 GMT
Award evaluation window
8 Dec 2023 – …
Authority reference
2024/S 000-010088
FTS notice number
2024/S 000-010229
Classification (CPV)
Distilled alcoholic beverages
Delivery area
UK
Official registry OCID
ocds-h6vhtk-040d62 Find a Tender
Contract terms
Performance terms

See tender documents

Publisher note: Permissible users of this Agreement include:TUCO Member and Associate Member Authorities • TUCO Members (https://account.tuco.ac.uk/delrvdkzgqmjfhudksgs )Local authority councils: • England Scotland and Wales Local Councils• Northern Ireland Local Councils• Conwy CBC, • Denbighshire CC, • Flintshire CC, • Wrexham CBC, • Sefton Council, • Halton BC, • Cheshire West and Chester Council, • South Ribble Borough Council, • Liverpool City Council, • Wirral BC, • Rochdale MBC, • Northumberland CC• any other Local AuthoritiesEducational establishments: • Schools in England• Schools in Wales• Educational Establishments in England and Wales• Schools in Scotland• Educational Establishments in Scotland• Schools and Educational Establishments in Northern Ireland• England Scotland and Wales Higher Education• Northern Ireland Higher Education• Education TrustsPolice, fire and rescue, maritime and coastguard agency emergency services:• UK Police Forces• England Fire and Rescue Services• Scotland Fire and Rescue Services• Wales Fire and Rescue Services• Northern Ireland Fire and Rescue Services• UK Maritime & Coastguard AgencyNHS bodies, the HSC (Northern Ireland) and ambulance services: England NHS Scotland NHSWales NHS Northern Ireland HSCEngland Ambulance ServiceScotland Ambulance ServiceWales Ambulance ServiceNorthern Ireland Ambulance ServiceLocal Authorities, Research Councils www.rcuk.ac.uk, NHS TrustsCentral government departments and their agencies: England / UK Central GovernmentScotland GovernmentWales GovernmentNorthern Ireland GovernmentRegistered charities: England and Wales Registered CharitiesScotland Registered CharitiesNorthern Ireland Registered CharitiesHospice Quality PartnershipRegistered social landlords: government funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. England Social LandlordsScotland Social LandlordsWales Social LandlordsNorthern Ireland Social LandlordsAll 700 plus current members of Procurement for Housing (PfH) and any future members, details of current membership for PfH can be found here; http://www.procurementforhousing.co.uk/membership/membership_list.Please refer to the following websites for a full list of RSL`s http://www.tenantservicesauthority.org/ orhttp: NUSSLhttp://www.ukmsl.com/client/nusconnect/ The member organisations above are located throughout the UK, including England, Scotland, Wales and Northern Ireland.Public sector buying organisations: http://www.hefce.ac.uk/unicoll/ http://www.tuco.org/buy/clients); SUPC members see http://supc.procureweb.ac.uk/aboutsupc-members; APUC members see http://www.apuc-scot.ac.uk/home.htm; NWUPC members see www.nwupc.ac.uk; NEUPC members see http://neupg.procureweb.ac.uk/; HEPCW members see http://hepcw.procureweb.ac.uk/; LUPC members see http://www.lupc.ac.uk/; Academies; Further Education FE colleges and FE colleges via Crescent Purchasing Consortium (currently 170 colleges throughout the UK) any other member of CPCOther organisations: All Contracting Authorities as defined in Regulation 2 of the Public Contracts Regulations 2015;The Agreement is also for use by but not limited to Crown Commercial Services;This Agreement may also be used by other public bodies as defined by the European Union

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
8 Dec 2023, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
8 Dec 2023, 13:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

8 Dec 2023 → 28 Mar 2024 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    8 Dec 2023, 12:00 GMT
  2. Bids opened
    8 Dec 2023, 13:00 GMT
  3. Notice published
    28 Mar 2024, 11:20 GMT

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    27 Mar 2024, 14:56 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextV.2.4) Information on value of contract/lot (excluding VAT) · V:Award of ContractInitial estimated total value of the contract/lot: £56,000,000Total value of the contract/lot: £5,600,000Initial estimated total value of the contract/lot: £56,000,000Total value of the contract/lot: £56,000,000
—TextV.2.4) Information on value of contract/lot (excluding VAT) · V:Award of ContractInitial estimated total value of the contract/lot: £56Total value of the contract/lot: £5,600,000Initial estimated total value of the contract/lot: £56,000,000Total value of the contract/lot: £56,000,000
—TextV.2.4) Information on value of contract/lot (excluding VAT) · V:Award of ContractInitial estimated total value of the contract/lot: £56,000,000Total value of the contract/lot: £5,600,000Initial estimated total value of the contract/lot: £56,000,000Total value of the contract/lot: £56,000,000
—TextV.2.4) Information on value of contract/lot (excluding VAT) · V:Award of ContractInitial estimated total value of the contract/lot: £56,000,000Total value of the contract/lot: £5,600,000Initial estimated total value of the contract/lot: £56,000,000Total value of the contract/lot: £56,000,000
—TextV.2.4) Information on value of contract/lot (excluding VAT) · V:Award of ContractInitial estimated total value of the contract/lot: £56,000,000Total value of the contract/lot: £5,600,000Initial estimated total value of the contract/lot: £56,000,000Total value of the contract/lot: £56,000,000
—TextV.2.4) Information on value of contract/lot (excluding VAT) · V:Award of ContractInitial estimated total value of the contract/lot: £56,000,000Total value of the contract/lot: £5,600,000Initial estimated total value of the contract/lot: £56,000,000Total value of the contract/lot: £56,000,000

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 13admitted to the panel · see the list ↓
Bids received 115 from SMEs · busiest of 6 lots
Contracts signed 6latest 11 Mar 2024

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £5,600,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Draught beers & cider

    Signed
    11 Mar 2024
    Value
    ceiling above
    Status
    active
  • Premium packaged beers & cider

    Signed
    29 Feb 2024
    Value
    ceiling above
    Status
    active
  • Spirits & fortified wines

    Signed
    29 Feb 2024
    Value
    ceiling above
    Status
    active
  • Core wines and all wines

    Signed
    29 Feb 2024
    Value
    ceiling above
    Status
    active
  • One stop shop option (i.e. draught, packaged, spirits and wines)

    Signed
    29 Feb 2024
    Value
    ceiling above
    Status
    active
  • Independent brewers

    Signed
    29 Feb 2024
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Draught Beers and Ciders8bids · 8 electronic3——
2 · Packaged Beers and Cider9bids · 9 electronic3——
3 · Spirits and Fortified Wine10bids · 10 electronic4——
4 · Core Wines and all Wines11bids · 11 electronic5——
5 · One Stop Shop (i.e. draught, packaged, spirits and wines)7bids · 7 electronic2——
6 · Independent Brewers8bids · 8 electronic3——

Contracting authority & participating public bodies

TUCO Ltd

Contracting authorityEducationBody governed by public lawEducation c/o Mitchell Charlesworth, 3rd Floor, 44 Peter Street, Manchester, UK, M2 5GPContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

15 commercial parties on the notice
Show 5 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria