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Published 27 Aug 2025, 11:23 BST

Official UK procurement notice

Agreement for the Provision of Funeral Service Arrangements (for Public Health Funerals) in the London Borough of Waltham Forest

Official notice

Authority: London Borough of Waltham Forest (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Community & Cultural Services (98) Delivery: UK
Published estimate£187,500≈ £63k / year · £225,000 inc. VAT
Submissions closed 29 Sept 2025
Contract term 3 yrsends 10 Nov 2028 · up to 8 Nov 2030 with extensions · starts 10 Nov 2025

What is being bought

Published requirement description

Agreement for the Provision of Funeral Service Arrangements (for Public Health Funerals) in the London Borough of Waltham Forest “the Agreement”). The Authority arranges Burials and Cremations, for residents who die or have been found dead within the Authority’s boundaries be it in hospital, Council or Private Care Homes or their own homes where there is no family or third party to complete the funeral arrangements. This includes persons who may be of no fixed abode and die within the geographical boundary of the London Borough of Waltham Forest. The Provider shall be required to arrange a funeral, be it burial or cremation, in accordance with the requirements of this Specification and/or any relevant pre-paid funeral plans of the deceased or family burial plots of an existing grave on behalf of the Authority.

  • No preliminary market engagement: Not required for this project

CPV: Funeral and related services · Funeral services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£187,500
Contract period: 10 Nov 2025 – 10 Nov 2028 (3 yrs) · up to 8 Nov 2030 with extensionsValue: £187,500 exc. VAT · £225,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Options to extend on yearly review after the original term · Options to extend on yearly review after the original term
98370000 Funeral and related services98371000 Funeral services
Pre-qualification & selection criteria (PQQ)2

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Price: Details as specified in the ITT documentation
  • Quality: As specified in the ITT documentation
Conditions of participation2
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Aug 2025, 11:23 BST
Last source update
27 Aug 2025, 11:23 BST
Award evaluation window
Submission end – 7 Nov 2025
Authority reference
DN787139
FTS notice number
2025/S 000-051517
Latest notice
Tender notice (UK4)
Classification (CPV)
Funeral and related servicesFuneral services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-058e5d Find a Tender
Contract terms summary

Details as specified in ITT documentation

Review and risk notes
Risks

Details as specified in ITT documentation

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
29 Sept 2025, 12:00 BST
Clarification deadline
26 Sept 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert ↗

Timeline

27 Aug 2025 → 10 Nov 2025 · 5 dates
  1. Tender notice published
    27 Aug 2025, 11:23 BST
  2. Clarification questions by393 days ago
    26 Sept 2025, 17:00 BST
  3. Submission deadline391 days ago
    29 Sept 2025, 12:00 BST
  4. Award decision expected by351 days ago
    7 Nov 2025, 23:59 GMT
  5. Contract starts349 days ago
    10 Nov 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    27 Aug 2025, 11:23 BST
    UK4

Contracting authority & participating public bodies

London Borough of Waltham Forest

Contracting authorityPublic authority - sub-central government GB-PPON: PPJN-6757-NZZZ Town Hall Forest Road, London, London, E17 4JFContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender