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Published 9 Oct 2025, 10:07 BST

Official UK procurement notice

Contract Details Notice for the provision, implementation, and support of a fully integrated Broadcast Management System (BMS)

Official notice

Authority: S4C (Public body)

ServicesCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Radio, television, communication, telecommunication and related equipment (32)Software Packages & ERP (48)IT Services & Software (72) Delivery listed: Germany (DE)UK
Published estimate£6,000,000≈ £600k / year · £7,200,000 inc. VAT · 1 value update57.3% below published estimate
Submissions closed 28 Apr 2026awarded 9 Jul 2026
Awarded to CreateCTRL AG
Contract term 10 yrsends 30 Jun 2036 · up to 30 Jun 2038 with extensions · starts 1 Jul 2026

What is being bought

Published requirement description

Contract Details Notice for the provision, implementation, and support of a fully integrated Broadcast Management System (BMS) for S4C.

  • How the procedure runs: S4C is conducting a tender process for the provision, implementation and support a fully integrated Broadcast Management System. The Invitation to Tender is open to all interested suppliers. Any Bidder wishing to participate must submit a Tender Response in accordance with the instructions set out in this Tender Notice and the Invitation to Tender and by the deadline stated in the Procurement Timetable. Interviews and/or demonstrations may be requested from the three (3) highest-scoring Bidders, at S4C’s discretion, for the purposes of clarifying, validating, and verifying aspects of their Tender Responses and to support S4C in finalising its evaluation. Mae S4C yn cynnal proses dendro ar gyfer darparu, gweithredu a chefnogi System Rheoli Darlledu gwbl integredig. Mae'r Gwahoddiad i Dendro yn agored i bob cyflenwr sydd â diddordeb. Rhaid i unrhyw Gynigydd sy'n dymuno cymryd rhan gyflwyno Ymateb Tendr yn unol â'r cyfarwyddiadau a nodir yn yr Hysbysiad Tendr hwn a’r Gwahoddiad i Dendro ac erbyn y dyddiad cau a nodir yn yr Amserlen Gaffael. Gellir gofyn am gyfweliadau a/neu arddangosiadau gan y tri (3) Chynigydd sydd â'r sgôr uchaf, yn ôl disgresiwn S4C, at ddibenion egluro, dilysu a gwirio agweddau ar eu Hymatebion Tendr ac i gefnogi S4C i gwblhau ei gwerthusiad.

CPV: IT services: consulting, software development, Internet and support · Industry specific software package · Radio, television, communication, telecommunication and related equipment · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 10 yrsSMEPublished value£6,000,000
Contract period: 1 Jul 2026 – 30 Jun 2036 (10 yrs) · up to 30 Jun 2038 with extensionsValue: £6,000,000 exc. VAT · £7,200,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Option to extend for a further 2 years / Opsiwn i ymestyn am 2 flynedd ychwanegol
32000000 Radio, television, communication, telecommunication and related equipment48000000 Software package and information systems48100000 Industry specific software package72000000 IT services: consulting, software development, Internet and support
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As described in the Invitation to Tender / Fel y'i disgrifir yn y Gwahoddiad i Dendro

  • Technical & professional ability

    As described in the Invitation to Tender / Fel y'i disgrifir yn y Gwahoddiad i Dendro

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (3)
  • Method Statement: 55%
  • Technical Questionnaire: 25%
  • Pricing Questionnaire: 20%
Published award criteria (3)
  • Method Statement: Bidders are required to complete a comprehensive written method statement detailing how their proposed Broadcast Management System (BMS) solution meets the full scope of S4C's requirements. Mae'n ofynnol i Gynigyddion gwblhau datganiad dull ysgrifenedig cynhwysfawr sy'n manylu ar y ffordd y mae eu hateb arfaethedig o ran System Rheoli Darlledu (SRhD) yn bodloni cwmpas llawn gofynion S4C.
  • Technical Questionnaire: Bidders are required to complete the Technical Questionnaire found at Document C of the Tender Response Documents. Mae’n ofynnol i Gynigyddion lenwi’r Holiadur Technegol a geir yn Nogfen C o'r Dogfennau Ymateb Tendr.
  • Pricing Questionnaire: Bidders are required to fully complete the Pricing Questionnaire set out in Document D of the Tender Response Documents and upload and submit their completed Pricing Questionnaire into the Portal by the deadline. The information provided in the Pricing Questionnaire shall be used to determine a total price for each Bidder and it is this total price that will be evaluated. Mae’n ofynnol i gynigyddion lenwi’r Holiadur Prisio a geir yn Nogfen D o'r Dogfennau Ymateb Tendr a llwytho a chyflwyno eu Holiadur Prisio wedi'i lenwi i'r Porth erbyn y dyddiad cau. Bydd yr wybodaeth a ddarperir yn yr Holiadur Prisio yn cael ei defnyddio i bennu cyfanswm pris ar gyfer pob Cynigydd a’r cyfanswm pris hwn fydd yn cael ei werthuso.
Conditions of participation2
  • Economic & financial standing

    As described in the Invitation to Tender / Fel y'i disgrifir yn y Gwahoddiad i Dendro

  • Technical & professional ability

    As described in the Invitation to Tender / Fel y'i disgrifir yn y Gwahoddiad i Dendro

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 Oct 2025, 10:07 BST
Last source update
27 Jul 2026, 16:05 BST
Award evaluation window
Submission end – 16 Jun 2026
FTS notice number
2026/S 000-025918
Latest notice
Contract details notice (UK7)
Classification (CPV)
IT services: consulting, software development, Internet and supportIndustry specific software packageRadio, television, communication, telecommunication and related equipmentSoftware package and information systems
Delivery area in notice
Germany (DE)UK
Official registry OCID
ocds-h6vhtk-05ab49 Find a Tender
How it runs

S4C is conducting a tender process for the provision, implementation and support a fully integrated Broadcast Management System.

The Invitation to Tender is open to all interested suppliers. Any Bidder wishing to participate must submit a Tender Response in accordance with the instructions set out in this Tender Notice and the Invitation to Tender and by the deadline stated in the Procurement Timetable.

Interviews and/or demonstrations may be requested from the three (3) highest-scoring Bidders, at S4C’s discretion, for the purposes of clarifying, validating, and verifying aspects of their Tender Responses and to support S4C in finalising its evaluation.

Mae S4C yn cynnal proses dendro ar gyfer darparu, gweithredu a chefnogi System Rheoli Darlledu gwbl integredig.

Mae'r Gwahoddiad i Dendro yn agored i bob cyflenwr sydd â diddordeb.

Rhaid i unrhyw Gynigydd sy'n dymuno cymryd rhan gyflwyno Ymateb Tendr yn unol â'r cyfarwyddiadau a nodir yn yr Hysbysiad Tendr hwn a’r Gwahoddiad i Dendro ac erbyn y dyddiad cau a nodir yn yr Amserlen Gaffael.

Gellir gofyn am gyfweliadau a/neu arddangosiadau gan y tri (3) Chynigydd sydd â'r sgôr uchaf, yn ôl disgresiwn S4C, at ddibenion egluro, dilysu a gwirio agweddau ar eu Hymatebion Tendr ac i gefnogi S4C i gwblhau ei gwerthusiad.

Review and risk notes
Risks

Data Migration and Data Quality

The System will be required to migrate data from existing systems and data sources. The quality, structure, completeness and consistency of such data may vary. Bidders are responsible for satisfying themselves as to the scope and complexity of data migration activities and for making appropriate allowances for validation, reconciliation and remediation within their proposed solution and delivery approach.

Integration with Third-Party Systems

The System is expected to integrate with third-party systems and services, some of which are not operated or controlled by S4C. Bidders should ensure that their proposed solution is capable of accommodating technical, security and scheduling dependencies associated with such integrations.

Operational Continuity and Transition

S4C requires continuity of operations during implementation and transition to the new System. Bidders are responsible for proposing and delivering appropriate approaches to cutover, parallel running (where applicable), stabilisation and risk management.

Change and Evolution of Requirements

While S4C’s requirements are set out in Appendix 2, Bidders should recognise that operational, technical or regulatory requirements may evolve over the Contract term. Bidders should describe how their proposed solution and delivery approach can accommodate reasonable change in accordance with the change control provisions of the Contract.

Mudo Data ac Ansawdd Data

Bydd yn ofynnol i'r System fudo data o systemau a ffynonellau data presennol. Gall ansawdd, strwythur, cyflawnrwydd a chysondeb data o'r fath amrywio. Mae cynigyddion yn gyfrifol am fodloni eu hunain ynghylch cwmpas a chymhlethdod gweithgareddau mudo data ac am wneud ystyriaethau priodol ar gyfer dilysu, cysoni ac adfer o fewn eu hateb a’u dull cyflawni arfaethedig.

Integreiddio â Systemau Trydydd Parti

Disgwylir i'r System integreiddio â systemau a gwasanaethau trydydd parti, nad yw rhai ohonynt yn cael eu gweithredu na’u rheoli gan S4C. Dylai cynigyddion sicrhau bod eu hateb arfaethedig yn gallu darparu ar gyfer dibyniaethau technegol, diogelwch ac amserlennu sy'n gysylltiedig ag integreiddio felly.

Parhad Gweithredol a Phontio

Mae S4C yn mynnu bod gweithrediadau’n parhau wrth weithredu a phontio i'r System newydd. Mae cynigyddion yn gyfrifol am gynnig a chyflawni dulliau priodol o drostorri, gweithredu cyfochrog (lle bo'n berthnasol), sefydlogi a rheoli risg.

Newid ac Esblygu Gofynion

Er bod gofynion S4C wedi'u nodi yn Atodiad 2, dylai Cynigyddion gydnabod y gall gofynion gweithredol, technegol neu reoleiddiol esblygu dros gyfnod y Contract. Dylai cynigyddion ddisgrifio sut y gall eu hateb a’u dull cyflawni arfaethedig ddarparu ar gyfer newid rhesymol yn unol â darpariaethau rheoli newid y Contract.

How it was run

Official notice
Submission deadline
28 Apr 2026, 12:00 BST
Clarification deadline
16 Apr 2026, 17:00 BST
Electronic submission
Not allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

Bidders must send their Tender Responses to the following e-mail address: [email protected].

The e-mail should include the Subject: “Tender submission [insert Bidder name] - Tender for the provision, implementation, and support of a fully integrated Broadcast Management System (BMS)”

The Tender Responses will not be accessed before the deadline for submission has passed and will only be opened after the deadline. For the avoidance of doubt, the following stipulations set out in the Invitation to Tender shall no longer apply in so far as they apply to the submission of a Tender Response: where the Invitation to Tender states that all communication regarding this procurement process must be directed via the Portal, and under no circumstances should bidders directly contact any of S4C’s employees via any other method of communication to discuss this Procurement (Section 9), and that no submissions outside of the Portal will be accepted (Section 11). Similarly, any other reference to the Portal in the context of Tender Responses within the Invitation to Tender should be disregarded and S4C reiterates that Bidders should send all tender documents to the aforementioned e-mail address.

Tenderers should ensure that the Tender Responses are received by S4C before the deadline and it is bidders’ responsibility to ensure that. Bidders should note that it may take some time between bidders’ sending their Tender Response and receipt of that Tender Response by S4C and therefore should bear this in mind. S4C accepts no responsibility for the shortcomings of any delivery system or for any lost, delayed or defective Tender Responses. It is up to Tenderers to ensure that their Tender Responses (and any attachments) are prepared in good time (taking into account the possibility of staff absences or technical failures) and are submitted in advance of the deadline for receipt of Tender Responses.

Bidders should note that 20Mb is the maximum email size that S4C can accept and permissible file formats are Word, Excel, and PDF. These file formats are acceptable as Zip Files. Tenderers should be aware that their own ISP (Internet Service Provider) may impose lower limits on the maximum email capacity and as such are advised to check the size limit with their own ISP or IT department well in advance of despatch and deadline.

Proof of despatching will not be deemed to be proof of delivery and Tenderers are advised to seek an acknowledgement of receipt in a separate email.

Timeline

9 Oct 2025 → 27 Jul 2026 · 10 dates
  1. Planning notice published372 days ago
    9 Oct 2025, 10:07 BST
  2. Next notice expected339 days ago
    10 Nov 2025, 23:59 GMT
  3. Tender notice published209 days ago
    20 Mar 2026, 15:47 GMT
  4. Clarification questions by182 days ago
    16 Apr 2026, 17:00 BST
  5. Submission deadline171 days ago
    28 Apr 2026, 12:00 BST
  6. Award decision expected by121 days ago
    16 Jun 2026, 23:59 BST
  7. Contract starts107 days ago
    1 Jul 2026, 00:00 BST
  8. Assessment summaries sent98 days ago
    10 Jul 2026, 00:00 BST
  9. Standstill ends85 days ago
    22 Jul 2026, 23:59 BST
  10. Latest notice published80 days ago
    27 Jul 2026, 16:05 BST

Notice history

11 events · 5 releases on Find a Tender · since 9 Oct 2025
  1. Preliminary market engagement notice published
    9 Oct 2025, 10:07 BST
    UK2
  2. Tender notice published
    20 Mar 2026, 15:47 GMT
    UK4
  3. Published value updated to £6,000,000
    20 Mar 2026, 15:47 GMT
    was £2,400,000
  4. Status changed to active
    20 Mar 2026, 15:47 GMT
  5. Procurement method changed
    20 Mar 2026, 15:47 GMT
  6. Deadline published: 28 Apr 2026, 12:00 BST
    20 Mar 2026, 15:47 GMT
  7. Tender notice published
    16 Apr 2026, 14:53 BST
    UK4
  8. Contract award notice published
    10 Jul 2026, 09:52 BST
    UK6
  9. Status changed to complete
    10 Jul 2026, 09:52 BST
  10. Contract signature expected
    22 Jul 2026, 23:59 BST
    scheduled
  11. Contract details notice published
    27 Jul 2026, 16:05 BST
    UK7
Published amendments (1)

The change is for uploading a document containing all requests for clarifications received and their corresponding answers. Some requests for clarifications resulted in amendments made to the Draft Contract (Appendix 3) therefore an updated Draft Contract (English and Welsh versions) shall also be uploaded. For the avoidance of doubt, Bidders should note that it is the 2nd Version of the Draft Con…

Routine re-releases (5)
  • 2026-03: 1 release · 20 Mar 2026
  • 2025-10: 1 release · 9 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,565,0001 award exc. VAT
Bids received 5
Contracts signed 1latest 23 Jul 2026
Awarded toValueDateStatus
CreateCTRL AGAGREEMENT FOR PROVISION, IMPLEMENTATION AND SUPPORT OF BROADCAST MANAGEMENT SYSTEM (BMS)22 Jul 2026 – 21 Jul 2036 · up to 21 Jul 2038Extensions: Option to extend for a further 2 years from the end of the term.£2,565,0009 Jul 2026Awarded

Contracts

  • AGREEMENT FOR PROVISION, IMPLEMENTATION AND SUPPORT OF BROADCAST MANAGEMENT SYSTEM (BMS) · CreateCTRL AG

    Signed
    23 Jul 2026
    Value
    £2,565,000
    Period
    23 Jul 2026 – 22 Jul 2036 · up to 22 Jul 2038 with extensions
    Status
    active
    Extensions
    Option to extend for a further 24 months
    8 agreed KPIs: Custom development delivered to roadmap · Data migration accuracy · Training and operational readiness …
    • Custom development delivered to roadmap
    • Data migration accuracy
    • Training and operational readiness
    • Go-live to plan
    • System availability
    • Incident response compliance
    • Stable operation post Go-Live
    • Security, resilience and reporting discipline

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders00—

Contracting authority & participating public bodies

S4C

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWPJ-3962-ZGHL Canolfan S4C yr Egin, Caerfyrddin , Wales, SA31 3EQContact email

Bidders & participating suppliers

1 commercial party on the notice
  • CreateCTRL AGAwarded supplierGB-PPON: PLNG-3576-JMJZ Gleichmannstrasse 1, Munich, DE, 81241, DEContact email

Official documents & specifications (23)

Official links; attachments are not copied

Tender pack and attachments

Show 10 more documents

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender