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Find a TenderAwardedContract details notice
Published 24 Jul 2025, 18:00 BST

Official UK procurement notice

Agency Backup and Archive Solution

Official notice

Authority: MHRA (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: IT Services & Software (72) Delivery: UK
Published estimate£250,000≈ £83k / year · £300,000 inc. VAT
Submissions closed 14 Sept 2025awarded 22 Sept 2025
Awarded to Specialist Computer Centres Plc
Contract term 3 yrsends 20 Oct 2028 · up to 20 Oct 2030 with extensions · starts 20 Oct 2025

What is being bought

Published requirement description

The Agency is looking for a partner who can provide a holistic strategy covering all the different types of data and applications in use across the MHRA. The Agency has data that must be highly available and easy to restore quickly, and data that is very unlikely to be needed regularly but must be retained as a historical record. Our partner and solution must be capable of handling both, and everything in between.

For ease of management, the Agency would like a single pane of glass spanning all of the backup and archive arrangements. Those arrangements should be tailored to the data they support, so they can be cost effective and efficient for each scenario.

MHRA is not looking for multiple solutions though, as there is a preference to consolidate technologies as far as possible.

The highest scoring proposal will be one which is able to cover all data types with one or the fewest different solutions.

The Agency also expects a hybrid solution that makes the most of the Cloud without a wholesale commitment to expensive storage that is environmentally unfriendly.

CPV: Computer back-up services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£250,000
Contract period: 20 Oct 2025 – 20 Oct 2028 (3 yrs) · up to 20 Oct 2030 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Two annual options for the Agency to extend the Contract Term by twelve months. If both Options are exercised, this will mean an estimated Contract End Date of 20/10/2030. · Two annual options for the Agency to extend the Contract Term by twelve months. If both Options are exercised, this will mean an estimated Contract End Date of 20/10/2030.
72910000 Computer back-up services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical: 70%
  • Price: 30%
Published award criteria (2)
  • Technical
  • Price
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
24 Jul 2025, 18:00 BST
Last source update
17 Dec 2025, 13:00 GMT
Award evaluation window
Submission end – 3 Oct 2025
Authority reference
C353022
FTS notice number
2025/S 000-042971
Latest notice
Contract details notice (UK7)
Classification (CPV)
Computer back-up services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0565eb Find a Tender
Contract terms summary

As per Contract Terms.

Review and risk notes
Risks

As per Contract Terms.

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
14 Sept 2025, 14:00 BST
Clarification deadline
18 Aug 2025, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

atamis-1928.my.site.com/s/Welcome ↗

Timeline

24 Jul 2025 → 17 Dec 2025 · 8 dates
  1. Tender notice published
    24 Jul 2025, 18:00 BST
  2. Clarification questions by
    18 Aug 2025, 14:00 BST
  3. Submission deadline
    14 Sept 2025, 14:00 BST
  4. Award decision expected by385 days ago
    3 Oct 2025, 23:59 BST
  5. Assessment summaries sent383 days ago
    6 Oct 2025, 00:00 BST
  6. Standstill ends378 days ago
    10 Oct 2025, 23:59 BST
  7. Contract starts369 days ago
    20 Oct 2025, 00:00 BST
  8. Latest notice published311 days ago
    17 Dec 2025, 13:00 GMT

Notice history

6 events · 4 releases on Find a Tender · since 24 Jul 2025
  1. Tender notice published
    24 Jul 2025, 18:00 BST
    UK4
  2. Contract award notice published
    1 Oct 2025, 09:21 BST
    UK6
  3. Status changed to complete
    1 Oct 2025, 09:21 BST
  4. Contract award notice published
    8 Oct 2025, 15:05 BST
    UK6
  5. Contract signature expected
    20 Oct 2025, 23:59 BST
    scheduled
  6. Contract details notice published
    17 Dec 2025, 13:00 GMT
    UK7
Routine re-releases (4)
  • 2025-07: 1 release · 24 Jul 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £847,1761 award exc. VAT
Bids received 2
Contracts signed 1latest 30 Oct 2025
Awarded toValueDateStatus
Specialist Computer Centres PlcAgency Backup and Archive22 Oct 2025 – 22 Oct 2028 · up to 14 Oct 2030Extensions: Two twelve month extensions permitted · Amended: Erroneous timing£847,17622 Sept 2025Awarded

Contracts

  • Agency Backup and Archive · Specialist Computer Centres Plc

    Signed
    30 Oct 2025
    Value
    £847,176
    Period
    31 Oct 2025 – 29 Oct 2028 · up to 29 Oct 2030 with extensions
    Status
    active
    Extensions
    Two twelve month extensions permitted
    2 agreed KPIs: RPO Hours · RTO Hours
    • RPO Hours
    • RTO Hours

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders00—

Contracting authority & participating public bodies

MHRA

Contracting authorityPublic authority - central government GB-PPON: PJLJ-9824-VXPG 10 South Colonnade, Canary Wharf, London, London, E14 4PUContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Specialist Computer Centres PLCAwarded supplierGB-COH: 01428210 James House, Warwick Road, Tyseley, Birmingham, West Midlands, B11 2LEContact email

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender