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ClosedFind a Tender · UK4

Agency Backup and Archive Solution

Buyer: MHRA →

Participate on atamis-1928.my.site.com ↗External submission platform

BuyerMHRA
StatusClosed
Deadline14 Sept 2025
Value£250,000
Published24 Jul 2025

What is being bought

The Agency is looking for a partner who can provide a holistic strategy covering all the different types of data and applications in use across the MHRA. The Agency has data that must be highly available and easy to restore quickly, and data that is very unlikely to be needed regularly but must be retained as a historical record. Our partner and solution must be capable of handling both, and everything in between. For ease of management, the Agency would like a single pane of glass spanning all of the backup and archive arrangements. Those arrangements should be tailored to the data they support, so they can be cost effective and efficient for each scenario. MHRA is not looking for multiple solutions though, as there is a preference to consolidate technologies as far as possible. The highest scoring proposal will be one which is able to cover all data types with one or the fewest different solutions. The Agency also expects a hybrid solution that makes the most of the Cloud without a wholesale commitment to expensive storage that is environmentally unfriendly.

Delivery location

UK, GB

Categories

Computer back-up services 72910000

Lot details

Lot 1

No lot description published.

Statusactive
Value£250,000
Contract periodFrom 20 Oct 2025 to 20 Oct 2028
SME suitabilitySuitable for SMEs

Award criteria
Technical (70%)
Price (30%)

What is included

ItemCategoryQuantity
1Computer back-up servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 72. The category anchor is Computer back-up services (72910000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 724,9211 median · 11.1 average (1,707 of 4,921 with a bid count)1.8 average (2,005 of 4,921 with named award suppliers)Not published
Same buyer1Not publishedNot publishedNot published
Delivery region: UK1,5681 median · 22.7 average (502 of 1,568 with a bid count)2.8 average (630 of 1,568 with named award suppliers)Not published
Similar published value (0.5×–2×)3795 median · 6.3 average (12 of 379 with a bid count)1 average (12 of 379 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyallowed
Selection criteriaNot published
Risk detailsAs per Contract Terms.

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-051501
Latest release ID042968-2025
Latest release timestampThu Jul 24 2025 16:49:30 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/042968-2025
Tender statusactive
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryservices
Above thresholdYes
Legal basis2023/54
Tender period: startNot published
Tender period: end2025-09-14T14:00:00+01:00
Expression of interest deadlineNot published
Enquiry deadline2025-08-18T14:00:00+01:00
Award period: startNot published
Award period: end2025-10-03T23:59:59+01:00
Submission method detailshttps://atamis-1928.my.site.com/s/Welcome
Submission languagesen
Electronic catalogue policyNot published
Total tender value£250,000
Tender lots in source1
Tender items in source1
Tender documents in source6
Awards in latest release0
Contracts in latest release0
Parties in latest release1

Notice history

DateEventReference
24 Jul 2025tender042968-2025
15 May 2025planningUpdate021949-2025
15 May 2025planningUpdate021948-2025
15 May 2025planningUpdate021947-2025
15 May 2025planning021945-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (5 releases)
24 Jul 2025 · 042968-2025 · tender
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15 May 2025 · 021949-2025 · planningUpdate
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    "milestones": [
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        "dueDate": "2025-05-30T23:59:59+01:00",
        "description": "The Authority wishes to purchase software to ensure it has a working backup and archiving solution deployed. The Agency is seeking to establish a working solution that can support a variety of backups across a range of platforms – from our most critical applications that must be highly available, to archives that are kept only to meet regulatory requirements. For the avoidance of doubt, any information provided to the MHRA in response to this RFI will be treated as confidential and non-binding. No contract will be awarded as a consequence of this RFI process, however, the MHRA may launch a procurement opportunity in the near future. Responding to this RFI is not a prerequisite for participation in a subsequent procurement, nor does it give any advantage in that procurement. The MHRA would welcome responses to this RFI in order that the MHRA can build an understanding regarding the current and future provision of the project. The date by which responses to the RFI must be received is 14:00 on 30th May. For a copy of the RFI document, please email: jonathon.moloney@mhra.gov.uk"
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15 May 2025 · 021948-2025 · planningUpdate
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          "startDate": "2025-11-27T00:00:00Z",
          "maxExtentDate": "2029-11-27T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48710000",
            "scheme": "CPV",
            "description": "Backup or recovery software package"
          },
          {
            "id": "72000000",
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          }
        ]
      }
    ],
    "title": "Agency Backup and Archive Solution",
    "value": {
      "amount": 175000,
      "currency": "GBP",
      "amountGross": 210000
    },
    "status": "planning",
    "amendments": [
      {
        "id": "021948-2025",
        "description": "No RFI document uploaded to FTS"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The MHRA wishes to purchase software to ensure it has a working backup and archiving solution deployed. The Agency is seeking to establish a working solution that can support a variety of backups across a range of platforms – from our most critical applications that must be highly available, to archives that are kept only to meet regulatory requirements. The Agency requires a comprehensive backup and archive strategy, emphasizing efficiency and effectiveness in data management. A unified ‘single pane of glass’ management console is needed to provide the Agency with a consolidated view of its backup and archive estate and status. The Agency requires either a single solution or one that is minimal in number and the Agency wants to avoid managed services. The solution should seamlessly integrate with both on-premises and cloud storage. For the avoidance of doubt, any information provided to the MHRA in response to this RFI will be treated as confidential and non-binding. No contract will be awarded as a consequence of this RFI process, however, the MHRA may launch a procurement opportunity in the near future. Responding to this RFI is not a prerequisite for participation in a subsequent procurement, nor does it give any advantage in that procurement. The MHRA would welcome responses to this RFI in order that the MHRA can build an understanding regarding the current and future provision of the project.",
    "communication": {
      "futureNoticeDate": "2025-08-14T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PJLJ-9824-VXPG",
      "name": "Medicines and Healthcare Products Regulatory Agency",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI42",
        "country": "GB",
        "locality": "London",
        "postalCode": "E14 4PU",
        "countryName": "United Kingdom",
        "streetAddress": "10 South Colonnade, Canary Wharf"
      },
      "details": {
        "url": "https://www.gov.uk/government/organisations/medicines-and-healthcare-products-regulatory-agency",
        "classifications": [
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            "id": "publicAuthorityCentralGovernment",
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          }
        ]
      },
      "identifier": {
        "id": "PJLJ-9824-VXPG",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "jonathon.moloney@mhra.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "021948-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/021948-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-05-15T17:01:43+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-05-30T23:59:59+01:00",
        "description": "The Authority wishes to purchase software to ensure it has a working backup and archiving solution deployed. The Agency is seeking to establish a working solution that can support a variety of backups across a range of platforms – from our most critical applications that must be highly available, to archives that are kept only to meet regulatory requirements. For the avoidance of doubt, any information provided to the MHRA in response to this RFI will be treated as confidential and non-binding. No contract will be awarded as a consequence of this RFI process, however, the MHRA may launch a procurement opportunity in the near future. Responding to this RFI is not a prerequisite for participation in a subsequent procurement, nor does it give any advantage in that procurement. The MHRA would welcome responses to this RFI in order that the MHRA can build an understanding regarding the current and future provision of the project. The date by which responses to the RFI must be received is 14:00 on 30th May. For a copy of the RFI document, please email: jonathon.moloney@mhra.gov.uk"
      }
    ]
  },
  "initiationType": "tender"
}
15 May 2025 · 021947-2025 · planningUpdate
{
  "id": "021947-2025",
  "tag": [
    "planningUpdate"
  ],
  "date": "2025-05-15T17:01:31+01:00",
  "ocid": "ocds-h6vhtk-051501",
  "buyer": {
    "id": "GB-PPON-PJLJ-9824-VXPG",
    "name": "Medicines and Healthcare Products Regulatory Agency"
  },
  "tender": {
    "id": "C353022",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2028-11-27T23:59:59Z",
          "startDate": "2025-11-27T00:00:00Z",
          "maxExtentDate": "2029-11-27T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
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        ],
        "additionalClassifications": [
          {
            "id": "48710000",
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          {
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        ]
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    ],
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    "value": {
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      "currency": "GBP",
      "amountGross": 210000
    },
    "status": "planning",
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      {
        "id": "021947-2025",
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      }
    ],
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        "locality": "London",
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      },
      "details": {
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        "email": "jonathon.moloney@mhra.gov.uk"
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  ],
  "language": "en",
  "planning": {
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      {
        "id": "021947-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/021947-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-05-15T17:01:31+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-05-30T23:59:59+01:00",
        "description": "The Authority wishes to purchase software to ensure it has a working backup and archiving solution deployed. The Agency is seeking to establish a working solution that can support a variety of backups across a range of platforms – from our most critical applications that must be highly available, to archives that are kept only to meet regulatory requirements. For the avoidance of doubt, any information provided to the MHRA in response to this RFI will be treated as confidential and non-binding. No contract will be awarded as a consequence of this RFI process, however, the MHRA may launch a procurement opportunity in the near future. Responding to this RFI is not a prerequisite for participation in a subsequent procurement, nor does it give any advantage in that procurement. The MHRA would welcome responses to this RFI in order that the MHRA can build an understanding regarding the current and future provision of the project. The date by which responses to the RFI must be received is 14:00 on 30th May. For a copy of the RFI document, please email: jonathon.moloney@mhra.gov.uk"
      }
    ]
  },
  "initiationType": "tender"
}
15 May 2025 · 021945-2025 · planning
{
  "id": "021945-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-05-15T16:58:05+01:00",
  "ocid": "ocds-h6vhtk-051501",
  "buyer": {
    "id": "GB-PPON-PJLJ-9824-VXPG",
    "name": "Medicines and Healthcare Products Regulatory Agency"
  },
  "tender": {
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    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
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          "startDate": "2025-11-27T00:00:00Z",
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        }
      }
    ],
    "items": [
      {
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          {
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            "countryName": "United Kingdom"
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        ],
        "additionalClassifications": [
          {
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          {
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          }
        ]
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    ],
    "title": "Agency Backup and Archive Solution",
    "value": {
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      "currency": "GBP",
      "amountGross": 210000
    },
    "status": "planning",
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        "locality": "London",
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        "countryName": "United Kingdom",
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      },
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  ],
  "language": "en",
  "planning": {
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      {
        "id": "021945-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/021945-2025",
        "format": "text/html",
        "noticeType": "UK2",
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        "dueDate": "2025-05-30T23:59:59+01:00",
        "description": "The Authority wishes to purchase software to ensure it has a working backup and archiving solution deployed. The Agency is seeking to establish a working solution that can support a variety of backups across a range of platforms – from our most critical applications that must be highly available, to archives that are kept only to meet regulatory requirements. For the avoidance of doubt, any information provided to the MHRA in response to this RFI will be treated as confidential and non-binding. No contract will be awarded as a consequence of this RFI process, however, the MHRA may launch a procurement opportunity in the near future. Responding to this RFI is not a prerequisite for participation in a subsequent procurement, nor does it give any advantage in that procurement. The MHRA would welcome responses to this RFI in order that the MHRA can build an understanding regarding the current and future provision of the project. The date by which responses to the RFI must be received is 14:00 on 30th May."
      }
    ]
  },
  "initiationType": "tender"
}