Official UK procurement notice
Agency Backup and Archive Solution
Authority: MHRA (Central government)
What is being bought
Published requirement descriptionThe Agency is looking for a partner who can provide a holistic strategy covering all the different types of data and applications in use across the MHRA. The Agency has data that must be highly available and easy to restore quickly, and data that is very unlikely to be needed regularly but must be retained as a historical record. Our partner and solution must be capable of handling both, and everything in between. For ease of management, the Agency would like a single pane of glass spanning all of the backup and archive arrangements. Those arrangements should be tailored to the data they support, so they can be cost effective and efficient for each scenario. MHRA is not looking for multiple solutions though, as there is a preference to consolidate technologies as far as possible. The highest scoring proposal will be one which is able to cover all data types with one or the fewest different solutions. The Agency also expects a hybrid solution that makes the most of the Cloud without a wholesale commitment to expensive storage that is environmentally unfriendly.
CPV: Computer back-up services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£250,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 70%
- Price: 30%
Published award criteria (2)
- Technical
- Price
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 15 May 2025, 16:58 BST
- Last source update
- 24 Jul 2025, 17:49 BST
- Award evaluation window
- Submission end – 3 Oct 2025
- Authority reference
C353022- FTS notice number
2025/S 000-042968- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051501Find a Tender- Contract terms summary
As per Contract Terms.
- Risks
As per Contract Terms.
How it was run
Official notice- Submission deadline
- 14 Sept 2025, 14:00 BST
- Clarification deadline
- 18 Aug 2025, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
15 May 2025 → 20 Oct 2025 · 8 dates- Planning notice published15 May 2025, 16:58 BST
- Market engagement30 May 2025, 23:59 BST
The Authority wishes to purchase software to ensure it has a working backup and archiving solution deployed. The Agency is seeking to establish a working solution that can support a variety of backups across a range of platforms – from our most critical applications that must be highly available, to archives that are kept only to meet regulatory requirements. For the avoidance of doubt, any information provided to the MHRA in response to this RFI will be treated as confidential and non-binding. No contract will be awarded as a consequence of this RFI process, however, the MHRA may launch a procurement opportunity in the near future. Responding to this RFI is not a prerequisite for participation in a subsequent procurement, nor does it give any advantage in that procurement. The MHRA would welcome responses to this RFI in order that the MHRA can build an understanding regarding the current and future provision of the project. The date by which responses to the RFI must be received is 14:00 on 30th May. For a copy of the RFI document, please email: [email protected]
- Tender notice published24 Jul 2025, 17:49 BST
- Next notice expected14 Aug 2025, 23:59 BST
- Clarification questions by18 Aug 2025, 14:00 BST
- Submission deadline14 Sept 2025, 14:00 BST
- Award decision expected by388 days ago3 Oct 2025, 23:59 BST
- Contract starts372 days ago20 Oct 2025, 00:00 BST
Notice history
8 events · 5 releases on Find a Tender · since 15 May 2025- Preliminary market engagement notice published15 May 2025, 16:58 BSTUK2
- Preliminary market engagement notice published15 May 2025, 17:01 BSTUK2
- Preliminary market engagement notice published15 May 2025, 17:02 BSTUK2
- Tender notice published24 Jul 2025, 17:49 BSTUK4
- Published value updated to £250,00024 Jul 2025, 17:49 BSTwas £175,000
- Status changed to active24 Jul 2025, 17:49 BST
- Procurement method changed24 Jul 2025, 17:49 BST
- Deadline published: 14 Sept 2025, 14:00 BST24 Jul 2025, 17:49 BST
Published amendments (3)
No RFI document uploaded to FTS
No RFI document uploaded to FTS
No RFI document uploaded to FTS
Routine re-releases (5)
- 2025-05: 2 releases · 15 May 2025, 15 May 2025
Contracting authority & participating public bodies
Official documents & specifications (9)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender