Official UK procurement notice
Adult Supported Living - Procured Service Arrangement (PSA) Phase 10
Authority: South Lanarkshire Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThe Council has an on-going requirement to procure Adult Supported Living Services. The Services will support vulnerable adults to live
in their own homes and to play an active part in their communities as much as they are able.
The Self-Directed Support (SDS) regulations offer Supported Persons a choice of provider to an extent not available through a Framework
or a Dynamic Purchasing System (DPS) therefore the Council is utilising an innovative Procured Service Arrangement (PSA) under the
Light Touch Rules contained in Regulations 74 – 76 of the Public Contract (Scotland) Regulations 2015.
The PSA will allow providers to be added over its 15 year term, this will facilitate Supported Person's choice.
- Recurrence: Bidders who were not appointed to the PSA following completion of the initial evaluation process can apply for appointment to the PSA at any time during its term. There are no limits to the number of times that bidders can submit bids. A new procurement process will take place in 2034
CPV: Health and social work services
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Standard CareRenewal
Lot 1 - Standard Care
The Council is procuring Services for vulnerable adults and the term “Lot” could be seen as incompatible with the principles of
individualisation and the procurement of social care services. The process however is a formal procurement procedure carried out within
The Public Contracts (Scotland) Regulations 2015 where Section 5. Conduct of the Procedure Regulation 47 details the arrangements for
the division of contracts into lots. The use of this term for this procurement process is therefore unavoidable.
Lot 1 - Standard care has 9 sub categories as below:
Lot 1(a) - People with learning disabilities
Lot 1(b) - People with physical disabilities
Lot 1(c) - People with mental health problems
Lot 1(d) - People with acquired or traumatic brain injury
Lot 1(e) - People who are hearing impaired
Lot 1(f) - People who are visually impaired
Lot 1(g) - People with autism
Lot 1(h) - People with substance misuse/addiction problems
Lot 1(i) - People who are in receipt of palliative/end of life care.
Contracts awarded under Lot 1 will be awarded in accordance with the arrangements detailed in Attachment 5 Call on Procedure.
Bidders should note that the Council are not giving or implying any guarantee in respect of the value or volume of any services to be
awarded under this Procured Service Arrangement.
Lot #2Enhanced CareRenewal
Lot 2 - Enhanced Care
The Council is procuring services for vulnerable adults who have been assessed by the Council as requiring enhanced care. Contracts
awarded under Lot 2 will be awarded in accordance with the arrangements detailed in Attachment 5 Call on Procedure. No Prices are being
sought for Lot 2 at this time.
Enhanced Care is defined as a where the Supported Person’s presentation requires the support of a staff group with an advanced skill set
who have validated competencies in routinely responding to unpredictable and high risk situations.
Bids for Lot 2 only will NOT be accepted by the Council.
Bidders should note that the Council are not giving or implying any guarantee in respect of the value or volume of any services to be awarded under this Procured Service Arrangement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 95
- Price: 5
- Suitability
List and brief description of conditions:
SPD Question 2.C.1 Reliance on the capacities of other entities
Bidders are required to complete a full ESPD for each of the entities whose capacity they rely upon.
SPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely
Bidders are required to complete a shortened version of the SPD for each Subcontractor on whose capacity the bidder does not rely on.
Exclusion Criteria
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD Questions 3A – 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary
exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be
excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self
cleansing measures undertaken. For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a
positive response or if the Council is not satisfied as to the self cleansing measures undertaken.
SPD Question 4A.1 Trade Registers. It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with
Companies House. Where the bidder is UK based but not registered at Companies House they must be able to…
- Economic & financial standing
SPD Question 4B.4 Economic and Financial Standing
The Council will use the following ratios to evaluate a bidders financial status:
Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for
this ratio;
Liquidity – this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or
equal to one then it is a pass for this ratio
Gearing – this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a
percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio.
Bidders must provide the name and value of each of the 3 ratios within their response to SPD question 4B.4.
The Council requires bidders to pass 2 out of the 3 financial ratios above.
Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and
the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so.
The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:
Would the bidder have passed the checks if prior year accounts had been used?
Were any of the poor appraisal outcomes "marginal"?
Does the bidder operate in a market which, traditionally, requir…
Minimum: SPD Question 4B.5 Insurance The bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of Insurance Cover: Employer’s Liability Insurance covering the death of or bodily injuries to employees of the bidder arisi… - Technical & professional ability
SPD Question 4C.1.2 Technical and Professional Ability
Lot 1 - Standard Care
Bidders must provide 3 detailed examples of relevant experience for each sub category selected at SPD Question 2A.18 by completing and
uploading "Attachment 11 - Technical Experience Response Template for ESPD 4.C.1.
Lot 2 - Enhanced Care
If Lot 2 is selected at SPD Question 2A.18, 3 examples of relevant experience are required for this lot by completing and uploading
"Attachment 11 - Technical Experience Response Template for SPD 4.C.1.
SPD Question 4C.6 Technical and Professional Ability Qualifications of the Company
It is a minimum requirement of this tender that Bidders can demonstrate that they have achieved a score of 3 or above in the themed area of
Care and Support in the latest Inspection Report issued by the Care Inspectorate. Please confirm within your response in the Qualification
Envelope that you can meet this requirement. The Council will verify this information directly from the Care Inspectorate.
Minimum: It is a minimum requirement of this tender that Bidders can demonstrate that all individuals who will be engaged in the delivery of the contract must be appropriately vetted in accordance with the Protection of Vulnerable Groups (Scotland) Act 2007. SPD Question 4C.6.1 Technical …
- Price carries 5 of 100 points: a 10% discount moves about 0.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Bidders who were not appointed to the PSA following completion of the initial evaluation process can apply for appointment to the PSA at
any time during its term. There are no limits to the number of times that bidders can submit bids.
A new procurement process will take place in 2034
- First published
- 28 Feb 2025, 14:49 GMT
- Last source update
- 28 Feb 2025, 14:49 GMT
- Award evaluation window
- 29 Aug 2025 – …
- Authority reference
SLC/PS/SW/18/001- FTS notice number
2025/S 000-007544- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e8b0Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: SPD Questions 3A.1 to 3A.8 Serious and Organised Crime – Information Sharing Protocol When requested to by the Council bidders must complete and submit the Serious and Organised Crime – Information Sharing Protocol Form for evaluation prior to any appointment being made. Declarations and Certificates The successful Bidders will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification, Technical and Commercial Envelopes. SPD Question 2D.1 Prompt Payment Certificate SPD Question 3D.3 Human Rights Act Declaration Declaration Section Form of Tender SPD Question 3D.11 Non-Collusion Certificate SPD Question 4B.5.1 Insurance Certificates SPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration SPD Question 3A.6 Modern Slavery Act 2015 Declaration SPD Question 4C.6 Confirmation of Registration with the Care Inspectorate and Protection of Vulnerable Groups (Scotland) Act 2007 Declaration SPD Question 4C.6.1 Confirmation of SSSC status of staff who deliver the Services Declaration Section Health and Safety Questionnaire All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. Attachment 6, Form of Offer and Attachment 4, Commercial Envelope Response must be completed and uploaded within the Commercial Envelope. Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the SPD will invalidate the bid. The Council reserves the right to review the qualification and technical criteria for appointment to the PSA in line with changes to legislation, good industry practice and commercial considerations. Upon appointment to the PSA any contracts that bidders currently have in place with the Council for existing packages of care will cease to apply and will be replaced with the terms and conditions set out in the PSA from the date of their appointment to the PSA. The buyer is using PCS-Tender to conduct this ITT exercise. Project code 28642. For more information see: http://www.publiccontractsscotland.gov.uk The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28642. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The Council is committed to the promotion of community benefits. Bidders are asked to identify what community benefits they propose to deliver in the event that a call on contract is awarded. Note that these benefits must be derived specifically as a result of a call on contract being awarded, and must benefit the South Lanarkshire Council geographical area. (SC Ref:791875)
How it was run
Official notice- Submission deadline
- 29 Aug 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 29 Aug 2025, 12:00 BST
Timeline
28 Feb 2025 → 29 Aug 2025 · 3 dates- Notice published28 Feb 2025, 14:49 GMT
- Submission deadline29 Aug 2025, 12:00 BST
- Bids opened29 Aug 2025, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Hamilton Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.