Find a TenderAwardedContract details notice

Published 10 Sept 2026, 15:40 BST

Official UK procurement notice

A1225 - The Supply of a Hosted Integrated E-Portfolio System Divided Into 3 Lots.

Name: Procurement Process ocds-h6vhtk-05dea4
Creator: Greater Manchester Combined Authority
Published: 2026-09-10T14:40:28.000Z
License: https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/

Official notice

Authority: Greater Manchester Combined Authority (Local council)

3 lotsServicesOpen procedureAbove thresholdSME suitable

Sectors: Education & Training (80) Delivery: North West (UKD3)

Published estimate £450,000envelope for 3 lots · £450,000 inc. VAT · 1 value update

Submissions closed 22 Dec 2025awarded 24 Jul 2026

Awarded to City and Guilds, ONEFILE LTD3 awards

Contract term 3 yrsup to 5 yrs with extensions · starts 7 Sept 2026

What is being bought3 lots · detail below

Published requirement description

Lot 1 - AVA Team Portfolio's

Lot 2 - Apprenticeships Portfolio's

Lot 3 - Student Officer & PIP 2 Portfolio's

The authority expects to re-tender this requirement around 1 Nov 2030, 23:59 GMT.

CPV: E-learning services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£450,000 together) · same evaluation weights on every lot

Lot #1Lot 1 - AVA TeamAwardedRenewal 3 yrsSMEPublished value£150,000

The source published no individual description for this lot.

Contract period: 7 Sept 2026 — 7 Sept 2029 (3 yrs) · up to 5 yrs with extensionsEligibility: SME eligibleDelivery: North West

Value: £150,000 exc. VAT · £150,000 inc. VAT
Extensions: There is the option to roll out E-Prtfolio sotfware to other business areas · The option to extend up to further 2 years on an annual basis.

80420000 E-learning services

Lot #2Lot 2 - ApprenticeshipsAwardedRenewal 3 yrsSMEPublished value£150,000

The source published no individual description for this lot.

Contract period: 7 Sept 2026 — 7 Sept 2029 (3 yrs) · up to 5 yrs with extensionsEligibility: SME eligibleDelivery: North West

Value: £150,000 exc. VAT · £150,000 inc. VAT
Extensions: There is the option to roll out E-Prtfolio sotfware to other business areas · The option to extend up to further 2 years on an annual basis.

80420000 E-learning services

Lot #3Lot 3 - Student Officer & PIP 2 Portfolio'sAwardedRenewal 3 yrsSMEPublished value£150,000

The source published no individual description for this lot.

Contract period: 7 Sept 2026 — 7 Sept 2029 (3 yrs) · up to 5 yrs with extensionsEligibility: SME eligibleDelivery: North West

Value: £150,000 exc. VAT · £150,000 inc. VAT
Extensions: There is the option to roll out E-Prtfolio sotfware to other business areas · The option to extend up to further 2 years on an annual basis.

80420000 E-learning services

What it takes to win

Evaluation split and conditions of participation as published — the tender pack may add more

How bids were scored · same split on all 3 lots

Quality: 60%Price: 40%

Published sub-criteria (2)

Quality — 60%
Costs — 40%

Related open tenders

Bidding windows open now · matched by shared authority or category — not a similarity score

Notice	Matched by	Deadline	Days left	Published value
GMCA 2087 GM Inclusion Health Services: Co-occurring Conditions Support ServicesFramework	same authority · Greater Manchester Combined Authority	23 Sept 2026	3d	£15,000,000 ceiling
Greater Manchester Drugs Early Warning System (DEWS)	same authority · Greater Manchester Combined Authority	24 Sept 2026	4d	£111,204
Supported Internship Programme for Care Leavers	same category	21 Sept 2026	1d	£1,500,000
Cheshire and Merseyside WorkWell Service	same category	21 Sept 2026	1d	£6,699,005

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 1 Nov 2030
First published: 10 Sept 2026, 15:40 BST
Last source update: 10 Sept 2026, 15:40 BST
Award evaluation window: Submission end — 1 Apr 2026, 23:59 BST
Authority reference: A1225
Latest notice: Contract details notice (UK7)
Classification (CPV): E-learning services
Delivery area: North West (UKD3)
Official registry OCID: ocds-h6vhtk-05dea4 Find a Tender
Contract terms summary: Link to tender site amended

How it was run

Official notice

Run throughIn-tend ↗Supplier login requiredElectronic submission allowedLanguage: EN

Portal record ↗

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 22 Dec 2025, 12:00 GMT
Clarification deadline: 15 Dec 2025, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

sell2.in-tend.co.uk/blpd/publictenders ↗

Timeline

7 published dates · Europe/London

Tender notice published313 days ago
11 Nov 2025, 13:13 GMT
Clarification questions by279 days ago
15 Dec 2025, 12:00 GMT
Submission deadline272 days ago
22 Dec 2025, 12:00 GMT
Award decision expected by172 days ago
1 Apr 2026, 23:59 BST
Assessment summaries sent59 days ago
24 Jul 2026, 00:00 BST
Contract starts14 days ago
7 Sept 2026, 00:00 BST
Latest notice published10 days ago
10 Sept 2026, 15:40 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast

Awards 3

Awarded value £224,0003 awards exc. VAT

Bids received 139 from SMEs

Contracts signed 3latest 1 Aug 2026

Lot	Awarded to	Value	Date	Status
1 · Lot 1 - AVA Team; 2 · Lot 2 - Apprenticeships; 3 · Lot 3 - Student Officer & PIP 2 Portfolio's	City and Guilds7 Aug 2026 — 7 Aug 2029 · up to 7 Aug 2031Extensions: Fixed for 3 years with the option to extend up to a further 2 years, on an annual basis · Options: There is the option to purchase the required seats to fullfil the needs of the force, during the whole contract duration, including extension periods.	£34,000	24 Jul 2026	Awarded
2 · Lot 2 - Apprenticeships	ONEFILE LTDSME7 Aug 2026 — 7 Aug 2029 · up to 7 Aug 2031Extensions: Fixed for 3 years with the option to extend up to a further 2 years, on an annual basis · Options: There is an option to purchase further seats to meet the demands of the force during the whole life time of the contract, including extension periods	£88,000	24 Jul 2026	Awarded
3 · Lot 3 - Student Officer & PIP 2 Portfolio's	ONEFILE LTDSME7 Aug 2026 — 7 Aug 2029 · up to 7 Aug 2031Extensions: Fixed for 3 years with the option to extend up to a further 2 years, on an annual basis · Options: There is an option to purchase further seats to meet the demands of the force during the whole life time of the contract, including extension periods	£102,000	24 Jul 2026	Awarded

Contracts

Contract 1 · City and Guilds
Signed
1 Aug 2026
Value
£34,000
Period
7 Aug 2026 — 7 Aug 2029 · up to 7 Aug 2031 with extensions
Status
active
Extensions
Option to extend: With the option to extend up to a further 2 years on annual basis
Options
There is the option to purchase additional learning seats during the lifetime of the contract
3 agreed KPIs: Living Wage · Uptime · Social Value
- Living Wage
- Uptime
- Social Value
Contract 2 · ONEFILE LTDSME
Signed
1 Aug 2026
Value
£88,000
Period
7 Aug 2026 — 7 Aug 2029 · up to 7 Aug 2031 with extensions
Status
active
Extensions
Option to extend: With the option to extend up to a further 2 years on annual basis
Options
There is the option to purchase additional learning seats during the lifetime of the contract
3 agreed KPIs: Living Wage · Uptime · Social Value
- Living Wage
- Uptime
- Social Value
Contract 3 · ONEFILE LTDSME
Signed
1 Aug 2026
Value
£102,000
Period
7 Aug 2026 — 7 Aug 2029 · up to 7 Aug 2031 with extensions
Status
active
Extensions
Option to extend: With the option to extend up to a further 2 years on annual basis
Options
There is the option to purchase additional learning seats during the lifetime of the contract
3 agreed KPIs: Living Wage · Uptime · Social Value
- Living Wage
- Uptime
- Social Value

Bid statistics published by the authority

Lot	Bids	SME	Valid bid range
1 · Lot 1 - AVA Team	5final-stage tenders · 6 at stage one	3	—
2 · Lot 2 - Apprenticeships	3final-stage tenders · 5 at stage one	3	—
3 · Lot 3 - Student Officer & PIP 2 Portfolio's	5final-stage tenders · 6 at stage one	3	—

Notice history

11 events · 6 releases on Find a Tender · since 11 Nov 2025

Contract details notice published
10 Sept 2026, 15:40 BSTUK7
Contract signature expected
7 Aug 2026, 23:59 BSTscheduled
Contract award notice published
24 Jul 2026, 17:10 BSTUK6
Published value updated
24 Jul 2026, 17:10 BST
Status changed to complete
24 Jul 2026, 17:10 BST
Deadline withdrawn
24 Jul 2026, 17:10 BST
Tender notice published
20 Nov 2025, 09:05 GMTUK4
Deadline moved to 22 Dec 2025, 12:00 GMT
20 Nov 2025, 09:05 GMT+10 days · was 12 Dec 2025, 12:00 GMT
Tender notice published
12 Nov 2025, 11:20 GMTUK4
Tender notice published
12 Nov 2025, 11:15 GMTUK4
Tender notice published
11 Nov 2025, 13:13 GMTUK4

Published amendments (3)

Tender link amended

Link to tender site amended

Revised submission date

Routine re-releases (6)

2025-11: 3 releases · 11 Nov 2025 — 12 Nov 2025

Contracting authority & participating public bodies

Greater Manchester Combined Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PXBN-3793-LCTQ 56 Oxford Street, Manchester, North West, M1 6EU [email protected] +441618561140

View buyer profile →

Bidders & participating suppliers

2 commercial parties on the notice

CITY & GUILDS LIMITEDAwarded supplierGB-COH: 16513878GB-PPON: PVDV-6538-VPVP Giltspur House 5-6 Giltspur Street, London, London, EC1A 9DEView supplier profile →
ONEFILE LTDAwarded supplierGB-COH: 04404879GB-PPON: PNYB-5228-PBVH 6th Floor, Corner Block, Manchester, North West, M3 3HN [email protected]View supplier profile →

Official documents & specifications (17)

Official links; attachments are not copied

Tender pack and attachments

Conflict of interest declarationtenderConflict of interest declarationNot published
Signed contract contractSigned contractPDF
Technical specifications tenderTechnical specificationshttps://sell2.in-tend.co.uk/blpd/publictenders
Signed contract contractSigned contractPDF
Technical specifications tenderTechnical specificationshttps://sell2.in-tend.co.uk/blpd/publictenders
Technical specifications tenderTechnical specifications
Signed contract contractSigned contractPDFA1225 Award Letter ACO - After Standstill Immediate Award - PA23 Onefile Ltd (Lot 3) Fully Signed

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender10 Sept 2026, 15:40 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender10 Sept 2026, 15:40 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender10 Sept 2026, 15:40 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender24 Jul 2026, 17:10 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender24 Jul 2026, 17:10 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender24 Jul 2026, 17:10 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender20 Nov 2025, 09:05 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 Nov 2025, 11:20 GMT

Show 2 more notices

Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 Nov 2025, 11:15 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender11 Nov 2025, 13:13 GMT