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Published 12 Aug 2026, 12:47 BST

Official UK procurement notice

815LB - eBulk System For DBS Checks

Official notice

Authority: Leeds Beckett University (Education)

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72)Business Services & Consultancy (79) Delivery: Delivery location not published
Published estimate£560,000≈ £187k / year · £560,000 inc. VAT
Submissions closed 17 Sept 2026
Contract term 3 yrsends 31 Dec 2029 · up to 31 Dec 2031 with extensions · starts 1 Jan 2027

What is being bought

Published requirement description

There is a need for an organisation with the capacity and expertise to manage a high volume of DBS applications within a short and critical timeframe. The service must provide an efficient, streamlined process supported by accurate, live data and effective reporting, enabling the University to monitor application progress, identify and resolve delays, and ensure applicants complete the required checks promptly. This will support customers in progressing onto their chosen course as efficiently as possible, while reducing administrative burden and improving the overall applicant experience.

CPV: Database systems · Human resources management consultancy services · IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£560,000
Contract period: 1 Jan 2027 – 31 Dec 2029 (3 yrs) · up to 31 Dec 2031 with extensionsValue: £560,000 exc. VAT · £560,000 inc. VAT
Eligibility: SME eligible
Extensions: Optional Extensions taking in the format of 2 x 12 month extensions
48610000 Database systems72000000 IT services: consulting, software development, Internet and support79414000 Human resources management consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (7)
  • Track Record of Providing this service to other HEI's: 7%
  • What systems and technology are deployed: 13%
  • Flexibility and Availability to provide the service as detailed in section 5: 20%
  • Setting up time of service and staff training: 13%
  • Turnaround times for eBulk DBS Results: 7%
  • Price: 30%
  • Social Value: 10%
Published award criteria (7)
  • Price
  • Track Record of Providing this service to other HEI's
  • What systems and technology are deployed
  • Flexibility and Availability to provide the service as detailed in section 5
  • Setting up time of service and staff training
  • Turnaround times for eBulk DBS Results
  • Social Value
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
12 Aug 2026, 12:47 BST
Last source update
12 Aug 2026, 12:47 BST
Award evaluation window
Submission end – 28 Sept 2026
Authority reference
815LB
FTS notice number
2026/S 000-076755
Latest notice
Tender notice (UK4)
Classification (CPV)
Database systemsHuman resources management consultancy servicesIT services: consulting, software development, Internet and support
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-06e28a Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
17 Sept 2026, 12:00 BST
Clarification deadline
28 Aug 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/respond/737Q263E87 ↗

Access Code - 737Q263E87

Timeline

12 Aug 2026 → 1 Jan 2027 · 5 dates
  1. Tender notice published75 days ago
    12 Aug 2026, 12:47 BST
  2. Clarification questions by59 days ago
    28 Aug 2026, 12:00 BST
  3. Submission deadline39 days ago
    17 Sept 2026, 12:00 BST
  4. Award decision expected by28 days ago
    28 Sept 2026, 23:59 BST
  5. Today
    26 Oct 2026
  6. Contract startsin 66 days
    1 Jan 2027

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    12 Aug 2026, 12:47 BST
    UK4

Contracting authority & participating public bodies

Leeds Beckett University

Contracting authorityPublic authority - sub-central government GB-PPON: PZLR-1932-VCPM The Rose Bowl, Portland Crescent, Queen Square House, City Campus, Leeds, Yorkshire & Humber, LS1 3HBContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender