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Published 5 May 2022, 11:54 BST

Official UK procurement notice

703340450 - Procurement and In-Service Support of Portable Digital X-Ray System Contract Award Notice

Official notice

Authority: Ministry of Defence (Central government)·Consortium: 4 public authorities

Framework agreementGoodsRestricted
Sectors: Chemical products (24)Medical Devices & Pharma (33)Laboratory, optical and precision equipments (excl. glasses) (38)
+1 moreRepair & Maintenance (50)
 Delivery: UKSouth West (UKK11)
Framework ceiling (notional)£7,900,000framework ceiling, not attributable revenue
Submissions closed 17 Oct 2022awarded 30 Aug 2023

What is being bought

Published requirement description

The Specialist Explosive Ordnance Disposal & Search (EOD&S), Exploitation & Countermeasures (“SEEC”) Delivery Team, part of Defence Equipment & Support (“DE&S”) within the UK Ministry of Defence (“MoD”), has awarded a five year Contract, with the option to extend by a further two years, to Matrix Precision Engineering Ltd. This is for the Procurement and In-Service Support for a Portable Digital X-Ray System, with a total estimated contract value of £4,611,000 (including option years).

This contract has been placed via a competitive procurement using the Defence and Security Public Contract Regulations (DSPCR) 2011 Restricted Procedure utilising the weighted value for money evaluation criteria. Matrix Precision Engineering Ltd was awarded the Contract as they submitted the highest scoring, compliant bid in accordance with the evaluation criteria set out in the Invitation to Tender.

All Tenderers were notified of the Contract Award Decision on 30th August 2023 and the Contract was subsequently awarded 26th September 2023.

CPV: Bomb detectors · Purchase · Radiography devices · Repair and maintenance services of X-ray equipment · X-ray developers · X-ray devices · X-ray inspection equipment · X-ray processing devices

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)
Framework period
… – … (5 yrs)
Framework value
£5,446,670

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • non-cost (technical): 60%
  • price: 40%
Conditions of participation4
  • Suitability

    Suppliers Instructions How to Express Interest in this Tender:

    1. Register your company on the eSourcing portal (this is only required once)
    • Browse to the eSourcing Portal
    • Click the “Click here to register” link
    • Accept the terms and conditions and click “continue”
    • Enter your correct business and user details
    • Note the username you chose and click “Save” when complete
    • You will shortly receive an email with your unique password (please keep this secure)
    1. Express an Interest in the tender
    • Login to the portal with the username/password
    • Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
    • Click on the relevant PQQ to access the content.
    • Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
    • This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
    • Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
    1. Responding to the tender
    • You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
    • You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
    • Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
    • There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

    If you require any furt…

  • Suitability

    Suppliers Instructions How to Express Interest in this Tender:

    1. Register your company on the eSourcing portal (this is only required once)
    • Browse to the eSourcing Portal
    • Click the “Click here to register” link
    • Accept the terms and conditions and click “continue”
    • Enter your correct business and user details
    • Note the username you chose and click “Save” when complete
    • You will shortly receive an email with your unique password (please keep this secure)
    1. Express an Interest in the tender
    • Login to the portal with the username/password
    • Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
    • Click on the relevant PQQ to access the content.
    • Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
    • This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
    • Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
    1. Responding to the tender
    • You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
    • You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
    • Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
    • There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

    If you require any furt…

  • Economic & financial standing

    Information on financial ability will be assessed as part of your pre-qualification questionnaire return

  • Technical & professional ability

    Information on technical ability will be assessed as part of your pre-qualification questionnaire return

Second stage candidates
3–6 candidates invited to tender
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “703340450 - Procurement and In-Service Support of Portable Digital…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted
Legal basis
CELEX · 32009L0081 Defence and Security Public Contracts Regulations 2011 (Directive 2009/81/EC)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
5 May 2022, 11:54 BST
Last source update
4 Oct 2023, 17:03 BST
Award evaluation window
1 Apr 2023 – …
Authority reference
703340450
FTS notice number
2023/S 000-029318
Classification (CPV)
Bomb detectorsPurchaseRadiography devicesRepair and maintenance services of X-ray equipmentX-ray developersX-ray devicesX-ray inspection equipmentX-ray processing devices
Delivery area
UKSouth West (UKK11)
Official registry OCID
ocds-h6vhtk-033435 Find a Tender

Publisher note: The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.

How it was run

Official notice
Appointment period ends
17 Oct 2022, 17:00 BST
Submission channel
{"written"}
Accepted languages
en

Timeline

17 Oct 2022 → 4 Oct 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    17 Oct 2022, 17:00 BST
  2. Invitations to tender expected
    1 Nov 2022
  3. Notice published
    4 Oct 2023, 17:03 BST

Notice history

6 events · 4 releases on Find a Tender · since 2 Sept 2022
  1. Status changed to active
    2 Sept 2022, 18:11 BST
  2. Procurement method changed
    2 Sept 2022, 18:11 BST
  3. Deadline published: 17 Oct 2022, 17:00 BST
    2 Sept 2022, 18:11 BST
  4. Buyer details updated
    2 Sept 2022, 18:11 BST
  5. Buyer details updated
    17 Oct 2022, 16:09 BST
  6. Buyer details updated
    4 Oct 2023, 17:03 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—Date117 Oct 202224 Oct 2022+7 d

Due to technical issues with the Defence Sourcing Portal the response date for the DPQQ is being extended until the 24th October 2022.

Routine re-releases (4)
  • 2022-05: 1 release · 5 May 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 2
Contracts signed 1latest 30 Aug 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 029318-2023-703340450-1

    Signed
    30 Aug 2023
    Value
    £23,055,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids———

Contracting authority & participating public bodies

2 public bodies on the notice

Ministry of Defence

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsDefence Rowan 2C Mailpoint 4110, Bristol, BS348JHContact name, email

Consortium members and other public bodies

  • Specialist EODS, [Explosive Ordnance Disposal & Search], Exploitation and Countermeasures (SEEC) Team, Defence Equipment and SupportContracting authority BristolContact name, email, phone

Dispute resolution & review bodies

  • SEEC Team, Defence Equipment and SupportReview body BristolContact email, phone

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.