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Official procurement procedure

70154 - Education Management System (EMS) for the Education Authority

Database and operating software package
Database software package
Database systems
+9 more
Northern Ireland (UKN)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: the Education Authority: "70154 - Education Management System (EMS) for the Education Authority". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting Authoritythe Education AuthorityScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: the Education Authority
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for the Education Authority. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
8.7Bids / Report
5.6% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 278 active published awards; 90 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting Authoritythe Education Authority
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published21 Mar 2025, 16:01 GMT
Last source update21 Mar 2025, 16:01 GMT
Recurring procurementNot published
ClassificationDatabase and operating software package, Database software package, Database systems, Document creation software package, Document creation, drawing, imaging, scheduling and productivity software package, Document management software package, Educational software package, Industry specific software package, Software package and information systems
Delivery area
Northern Ireland (UKN)
OCIDocds-h6vhtk-04f795
What is being bought
Provision of an Education Management System for the Education Authority.
What changed
From the official release history
  1. Status changed to complete
    21 Mar 2025, 16:01 GMT
  2. Official notice release published
    21 Mar 2025, 16:01 GMT
  3. Buyer information updated
    21 Mar 2025, 16:01 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    Provision of an Education Management System for the Education Authority. Additional information: EA originally awarded contract 70154 for period 01/04/2018 – 31/03/2023 which included the built in optional 2 year extension taken between 01/04/2023 – 31/03/2025. EA now propose a further 3 year extension to run from 01/04/2025 – 31/03/2028 which requires an additional contract value to the current contract (an additional £1,110,000.00) (overall revised contract value will then be £3,972,276.15). . . NB - The award of the contract modification cannot be confirmed until EA has received Business Case approval from the Department of Education.. . NB2 - Please also note that the Contract was originally awarded to “Capita One Ltd” who have been recently acquired by “MRI Community Software Ltd”. For clarity EA will be contracting with MRI Community Software Ltd for this contract going forward..
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    21 Mar 2025, 16:01 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 15 Nov 2016, 00:00 GMT · £3,972,276
Commercial outcome and competition
Awards
MRI Community Software Limited
Not published · Not published · active
Contracts
Contract
£3,972,276 · signed 15 Nov 2016, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

the Education Authority

Contracting authority GB-FTS-84187
View buyer profile

  • the Education Authority
    buyer

    40 Academy Street, Belfast, UK, BT1 2NQ
    ict.procure@eani.org.uk

  • MRI Community Software Limited
    supplier

    9 King Street, London, UK, EC2V 8EA
    info@mri.com

  • The UK does not have any such review bodies with responsibilities for appeal/mediation procedures.
    reviewBody

    Belfast
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThis modification for an additional 3 years support and maintenance, and an increase to the overall contract value of £1.1m meet the conditions of Reg 72(1)(c) that states: (c) where all of the following conditions are fulfilled: — (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii) the modification does not alter the overall nature of the contract; (iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement. • This modification is now required as a consequence of the EdIS procurement competition to deliver a replacement EMS solution being terminated with no suitable solution identified. EA requires continued use of the current solution until such times as a replacement is procured, developed, tested and goes live; • This modification does not alter the overall nature of the contract as no new conditions or services are being delivered; and The increase of a further £1.1m is less than 50% of the original overall contract value. (The original contract value being £2.5m)