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Find a TenderAwardedContract details notice
Published 6 Jun 2025, 14:56 BST

Official UK procurement notice

For the Provision of Servicing and Maintenance of Gas Boilers and Associated Equipment

Official notice

Authority: THE UNIVERSITY OF CUMBRIA (Education)

ServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001
Sectors: Repair & Maintenance (50) Delivery: North West (UKD)
Published estimate£90,000≈ £30k / year · £108,000 inc. VAT16.2% below published estimate
Submissions closed 30 Jun 2025awarded 1 Aug 2025
Awarded to Cumbria Mechanical & Plumbing Ltd
Contract term 3 yrsends 1 Aug 2028 · up to 1 Aug 2030 with extensions · starts 1 Aug 2025

What is being bought

Published requirement description

The University of Cumbria requires a Supplier for the provision of planned preventative maintenance and servicing of the University’s gas boilers, gas fired domestic water heaters, radiant heating panels, pressurisation units, expansion vessels plus a small number of other heat producing appliances. This will be to cover all sites as follows-Carlisle, Lancaster, Ambleside and Barrow

CPV: Gas appliance maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£90,000
Contract period: 1 Aug 2025 – 1 Aug 2028 (3 yrs) · up to 1 Aug 2030 with extensionsValue: £90,000 exc. VAT · £108,000 inc. VAT
Delivery: North West
Extensions: 2 x 12 month extensions
50531200 Gas appliance maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Price = 40% Quality=60%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
6 Jun 2025, 14:56 BST
Last source update
18 Aug 2025, 09:43 BST
Authority reference
26-04
FTS notice number
2025/S 000-030644
Latest notice
Contract details notice (UK7)
Classification (CPV)
Gas appliance maintenance services
Delivery area
North West (UKD)
Official registry OCID
ocds-h6vhtk-054495 Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Submission deadline
30 Jun 2025, 13:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.in-tendhost.co.uk/universityofcumbria ↗

Timeline

6 Jun 2025 → 18 Aug 2025 · 4 dates
  1. Tender notice published
    6 Jun 2025, 14:56 BST
  2. Submission deadline
    30 Jun 2025, 13:00 BST
  3. Contract starts
    1 Aug 2025
  4. Latest notice published
    18 Aug 2025, 09:43 BST

Notice history

5 events · 3 releases on Find a Tender · since 6 Jun 2025
  1. Tender notice published
    6 Jun 2025, 14:56 BST
    UK4
  2. Contract award notice published
    15 Aug 2025, 15:17 BST
    UK6
  3. Status changed to complete
    15 Aug 2025, 15:17 BST
  4. Contract details notice published
    18 Aug 2025, 09:43 BST
    UK7
  5. Contract signature expected
    18 Aug 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £75,4161 award exc. VAT
Bids received 1
Named bidders 1published on the award notice
Contracts signed 1latest 18 Aug 2025
Awarded toValueDateStatus
Cumbria Mechanical & Plumbing LtdSME +1 morejoint award26-04 - Gas Boilers and Associated Equipment19 Aug 2025 – 31 Jul 2028 · up to 31 Jul 2030Extensions: 2 x 12 month extensions£75,4161 Aug 2025Awarded

Contracts

  • 26-04 - Gas Boilers and Associated Equipment · Cumbria Mechanical & Plumbing LtdSME +1 more

    Signed
    18 Aug 2025
    Value
    £75,416
    Period
    19 Aug 2025 – 31 Jul 2028 · up to 31 Jul 2030 with extensions
    Status
    active
    Extensions
    2 x 12 month extensions

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders · 5 at stage one00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

THE UNIVERSITY OF CUMBRIA

Contracting authorityPublic authority - central government GB-COH: 06033238 Fusehill Street, Cumbria, North West, CA1 2HHContact email

Bidders & participating suppliers

2 commercial parties on the notice
  • Cumbria Mechanical & Plumbing LtdAwarded supplier Parkhouse Business Park, Carlisle, North West, CA3 0JGContact email, phone
  • Cumbria Mechanical & Plumbing Ltd Awarded supplierGB-COH: 01739722 70 Kingstown Broadway Kingstown Industrial Estate, Carlisle CA3 0HA ·, North West, CA3 0HAContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender