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Published 17 Apr 2025, 15:29 BST

Official UK procurement notice

250103 - A High Speed 2D Particle Image Velocimetry (PIV) System

Official notice

Authority: Queen's University Belfast (Education)

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Laboratory, optical and precision equipments (excl. glasses) (38) Delivery: Northern Ireland (UKN)
Published estimate£1,000,000≈ £1.0m / year · £1,200,000 inc. VAT
Submissions closed 12 May 2025
Contract term 1 yrends 16 Jun 2026 · up to 16 Jun 2030 with extensions · starts 16 Jun 2025

What is being bought

Published requirement description

Queen's University of Belfast wishes to procure a High Speed 2D Particle Image Velocimetry (PIV) System for use including biomedical, wind tunnel and water flume applications. Future system requirements will include the purchase of additional cameras, stereoscopic (micro and macro) PIV measurements, and volumetric PIV measurements with and without fluid structure interaction measurements.

CPV: Industrial lasers · Lasers

The lotProcurement structure

single lot · value published
Lot #1Renewal 1 yrSMEPublished value£1,000,000
Contract period: 16 Jun 2025 – 16 Jun 2026 (1 yr) · up to 16 Jun 2030 with extensionsValue: £1,000,000 exc. VAT · £1,200,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligible
Extensions: 12 months warranty, maintenance, and the purchase of any associated consumables, cameras & ancillary items included with options to extend for a further 48 months or until the end of useable life of the equipment.
38636100 Lasers38636110 Industrial lasers

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 48%Price: 50%Environmental: 2%
Published sub-criteria (5)
  • Desirable Technical Characteristics: 41%
  • Qualitative Requirements: 5%
  • Energy Consumption: 2%
  • Price: 50%
  • Sustainable Procurement: 2%
Published award criteria (5)
  • Desirable Technical Characteristics
  • Qualitative Requirements
  • Sustainable Procurement
  • Energy Consumption
  • Price
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
17 Apr 2025, 15:29 BST
Last source update
17 Apr 2025, 20:30 BST
Award evaluation window
Submission end – 26 May 2025
Authority reference
250103
FTS notice number
2025/S 000-015998
Latest notice
Tender notice (UK4)
Classification (CPV)
Industrial lasersLasers
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-050516 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
12 May 2025, 23:59 BST
Clarification deadline
8 May 2025, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/queensuniversitybelf… ↗

Suppliers wishing to express an interest in this tender must register at this address and download the documentation

Timeline

17 Apr 2025 → 16 Jun 2025 · 5 dates
  1. Tender notice published
    17 Apr 2025, 15:29 BST
  2. Clarification questions by
    8 May 2025, 16:00 BST
  3. Submission deadline
    12 May 2025, 23:59 BST
  4. Award decision expected by
    26 May 2025, 23:59 BST
  5. Contract starts
    16 Jun 2025, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 17 Apr 2025
  1. Tender notice published
    17 Apr 2025, 15:29 BST
    UK4
  2. Tender notice published
    17 Apr 2025, 20:30 BST
    UK4
  3. Deadline moved to 12 May 2025, 23:59 BST
    17 Apr 2025, 20:30 BST
    +0 days · was 12 May 2025, 23:59 BST
Published amendments (1)

Tender Terminated

Contracting authority & participating public bodies

Queen's University Belfast

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-NIC: 101788 · GB-PPON: PMQQ-8477-XTZM University Rd, Belfast, Northern Ireland, BT7 1NNContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Technical specifications tenderTechnical specificationshttps://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home Suppliers wishing to express an interest in this tender must register at this address and download the documentation
  • Bidding documents and specifications tenderBidding documents and specificationsPDFSuppliers wishing to express an interest in this tender must register at this address and download the documentation

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender