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Official procurement procedure

£24,999

IT services: consulting
software development
Internet and support
+2 more
UK
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Ministry of Defence: "£24,999". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityMinistry of DefenceScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Ministry of Defence
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Ministry of Defence. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
Not availableNo published reports
Bid counts are not published for this buyer
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 1 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityMinistry of Defence
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published16 Feb 2022, 22:45 GMT
Last source update16 Feb 2022, 22:45 GMT
Recurring procurementNot published
ClassificationIT services: consulting, software development, Internet and support, IT software package, Portable computers
Delivery area
UK
OCIDocds-h6vhtk-031818
What is being bought
£24,999
What changed
From the official release history
  1. Status changed to complete
    16 Feb 2022, 22:45 GMT
  2. Official notice release published
    16 Feb 2022, 22:45 GMT
  3. Buyer information updated
    16 Feb 2022, 22:45 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    SUPPORT CONTRACT FOR THE PROVISION OF HARDWARE AND SOFTWARE MAINTENANCE AND SUPPORT FOR PORTABLE PILOT UNITS
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    16 Feb 2022, 22:45 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 14 Feb 2022, 00:00 GMT · £24,999
Commercial outcome and competition
Awards
IN-SHORE SYSTEMS
Not published · Not published · active
Contracts
SUPPORT CONTRACT FOR THE PROVISION OF HARDWARE AND SOFTWARE MAINTENANCE AND SUPPORT FOR PORTABLE PILOT UNITS
£24,999 · signed 14 Feb 2022, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Ministry of Defence

Contracting authority GB-FTS-44369
View buyer profile

  • Ministry of Defence
    buyer

    https://contracts.mod.uk/esop/toolkit/notice/edit.do?noticeId=1042286&viewPage=1#fh, Portsmouth, UK
    hema.patel207@mod.gov.uk

  • DE&S
    reviewBody

    Bristol

  • IN-SHORE SYSTEMS
    supplier

    Bristol, UK
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationalePCR Regulation 32 defines the circumstances for sole source procurement – including the absence of competition for technical reasons, when no reasonable alternative or substitute exists, and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. As such Regulation 32(2)(B), technical justification has been selected. The rationale for applying 32(2)(B) is as follows: 1. Near impossibility for another supplier to achieve the required technical performance or the necessity to use specific know-how, tools or means which only one supplier has at its disposal. 2. Specific interoperability requirements which must be fulfilled in order to ensure the functioning of the supplies, works or services that you are procuring. Context is included below: • The PPU system, procured competitively from INSHORE SYSTEMS LTD in 2013, was considered to have a service life of 5 years. It is now recommended that it could remain operational a further 4 years. • The project team, has completed internal market analysis to investigate if single source procurement is fully justified, including on legal grounds (technical reasons). The findings are that there are specific interoperability requirements to enable the PPU system to function: (a) The PPU units are only one element of the system. The maintenance requirement also covers the RTK base station, the hardware support for the Toughbook laptops and tablet and the software support for the QASTOR system. (b) The QASTOR software licences for the tablets and laptops are solely licenced by Inshore Systems. The software licences are the most expensive component of the PPU system, and an additional cost would be incurred to procure new licences with an alternative provider. (c) Although the initial purchase of the PPU was off the shelf, the PPU system has a number of bespoke and proprietary elements. For example, Inshore Systems have created bespoke vessel outlines (QE Class and T45) for QHM which are essential to the effective operation of the system. Additional costs would be incurred to reproduce this capability if system support was awarded to supplier. • It is worth note that a replacement PPU is not required, simply maintenance, support and licences for the bespoke system procured in 2013 from INSHORE SYSTEMS LTD. • The PPU system is bespoke and includes proprietary elements, tailored to QHM requirements with the system configured to meet QHM specific requirements. An alternative service supplier would need to be trained by Inshore Systems to understand the bespoke elements, including system configuration and design. • This would have associated cost and assumes the co-operation of Inshore Systems. The Requirement Owner believes it would be very challenging for a new supplier to take over support of the system without vital training.