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Published 29 May 2024, 11:16 BST

Official UK procurement notice

2323880 · UK public procurement notice

Official notice

Authority: Department for Energy Security & Net Zero (Central government)

ServicesAward procedure without prior publication of a call for competitionSME suitable
Sectors: Business Services & Consultancy (79) Delivery: UK
Awarded value£2,323,880published contract · exc. VAT
Awarded 9 May 2024no call for competition
Awarded to Iron Mountain (UK) PLC

What is being bought

Published requirement description

The Government manages the records of the former British Coal Corporation. This is

a combination of business documents and personal data which includes a significant

number of historic occupational health claims files. In part, this is to enable us to

respond to disease/illness personal injury claims arising from working for the

Corporation pre-privatisation in 1994. We also have a duty to ensure that the

information is kept safe and is managed securely.

We require a service that enables:

  • secure storage of over 2.8m physical records and 47m digital records
  • the ability to retrieve these promptly and to provide them to the public and the

Department’s contractors as appropriate

  • scanning of physical records for onward processing
  • preparation and transfer of records to The National Archives
  • disposal of records no longer required
  • the hosting of a digital platform that allows contractors to access records
  • the facility to search documents in terms of categories, e.g various types of

colliery minutes and key work searches.

CPV: Records management

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: UK

Procedure terms & legal framework

From the official record
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
29 May 2024, 11:16 BST
Last source update
29 May 2024, 11:16 BST
FTS notice number
2024/S 000-016712
Classification (CPV)
Records management
Delivery area
UK
Official registry OCID
ocds-h6vhtk-046bf4 Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

CCS Framework - Records Information Management, Digital Solutions and Associated Services Lot 5 used for competition

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,323,8801 contract exc. VAT
Bids received 21 from SMEs
Contracts signed 1latest 9 May 2024
Awarded toValueDateStatus
Iron Mountain (UK) PLCBritish Coal Record Management£2,323,880 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic1——

Contracting authority & participating public bodies

DESNZ

Contracting authorityCentral GovernmentNational or federal agency/officeGeneral public services London, UKContact email

Dispute resolution & review bodies

  • Waseem RanaReview body SalfordContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Iron Mountain (UK)Awarded supplier01478540 Ground Floor, 4 More London Riverside, London, United Kingdom, London, UK, SE1 2AU

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.