23-T18 - Electronic Clinician & Learner Integrated Progression System for Education (ECLIPSE)

The system can be an existing platform which can be modified to meet our unique needs or a custom-built application. The system will:

System Environment, Security & Audit

• Integrate into our Microsoft infrastructure along with internal SSO and external access for partner organisations
• Be secure and meet all NHS secure standards
• Be web-based and responsive to all mobile and desktop devices (iOS and Android)
• Have the option for any administrative user to enter into an administrative graphical user interface
• Enable the organisation to place individuals into groups which will enable group-based notifications and group-based allocation for administrative rights
• Have a robust and detailed administrative rights and permissions control panel
• Allow for the recording and audit of all changes that happen within the system from an automated level or a system user and administrator level.

Reporting

• Consist of a robust and flexible reporting tool which will enable the organisation to design reporting templates
• Allow the organisation to assign automated or manual reporting to any reporting template and allow for the frequency of the report to be run if automated
• Allow where any automated report is delivered to via email, to include multiple recipients
• Allow for forecast reporting to take place based on certain data sets
• Use data from our LMS to report on staff compliance and show this in a table or graph-based report

General User / Administrator Environment

• Have a graphical user interface with individual workforce user dashboards which will display a staff members’ personal development, tasks and notifications, current or historical
• Have the facility for administrators to schedule two or three staff members together for a period of time, aligned to existing ambulance GRS shift planning software
• Allow for individual user notifications
• Enable the organisation to keep a record of interactions / file uploads for a member of staff which will be subject to access level restrictions
• Enable the organisational supervisors / management to view and report on a users’ progress based on educational profiles, portfolios or tasks.
• Allow for notifications to be pushed to smart devices such as an iPad
• Allow the organisation to onboard external learners from partner organisations, hold those learners in a ‘holding’ database to allow for certain administrative tasks to take place, before merging over into a ‘live’ database
• Allow the organisation to onboard external learners though a password protected webpage.
• Allow the system administrators to edit certain text information points on the ‘onboarding’ webpage.
• Integrate using an API to the DVLA for automatic driving license checks. Furthermore, produce reporting and notifications based on set criteria within a DVLA automatic driving licence check.
• Display all statutory and mandatory compliance e-learning and continuing professional development, both completed or not completed on our internal LMS to the user via their dashboard.
• Allow the user to reflect on any mandatory or LMS e-learning component

Workforce Development

• Allow the creation of electronic forms to be used throughout the system
• Allow the creation of static and dynamic educational or continuing professional development portfolios
• Enable the organisation to assign tasks to a user – re-occurring or one time only, also assigning a time frame for task completion.
• Enable the creation and assignment of educational and development profiles for staff to complete
• Allow the onboarding of internal and external learners via a secure webpage

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