Official UK procurement notice
22096 2023 Archaeological Fieldwork Services for Cambridgeshire County Council
Authority: Cambridgeshire County Council (Local council)
What is being bought
Published requirement descriptionAs a developer, the council and its agents have obligations towards mitigating the impact caused by its projects on the historic environment. This includes the need for archaeological investigations. This framework ensures the most productive and cost-effective suppliers of commercial fieldwork services are available to the council
It is anticipated the value of this framework will range between £2.5m and £3.5m, depending on the requirements of the County Council and the Greater Cambridge Partnership throughout the term of the framework.
This requirement is not split into Lots, as the Authorities require 3 individual providers to service this requirement, for ease of management and to drive efficiencies.
CPV: Archaeological services
How this framework works
From the published notice- Bids received
- 6 bids received · 3 suppliers appointed
The lotProcurement structure
single lot · no lot value publishedLot #1The Authority proposes to enter into a framework agreement with 3 providers for an…AwardedRenewal
The Authority proposes to enter into a framework agreement with 3 providers for an initial period of 36 months with the preferred bidders, with an option to extend for 12 months, making 48 months in total.
All work under this framework shall be awarded via one of 2 routes:
by approaching the provider who finishes in 1st place in the initial framework evaluation, and then if they are unable to service the requirement approaching the 2nd placed bidder and so on, or
Running a further competition where all providers shall be invited to submit a project specific proposal for a discrete piece of work.
In the event such further competitions take place, the responses shall be evaluated 60% on the quality element and 40% on price.
The anticipated framework commencement date is mid-October 2023.
It is difficult to predict the exact value of this contract as it shall be extensively used by the Greater Cambridge Partnership (www.greatercambridge.org.uk ↗) and is open to all public bodies within Cambridgeshire, and Authorities’ requirements are likely to vary over the contract term, but it is estimated that the total value will not be less than £2,500,000 or greater than £3,500,000.
The above figures are calculated by allocating the estimated (but not guaranteed) spends of Cambridgeshire County Council (or customers using the services of the Council) equating to approximately £625,000 pa, with an allowance of an additional £1,000,000 in total (also not guaranteed) from other bodies accessing this framework
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “22096 2023 Archaeological Fieldwork Services for Cambridgeshire County…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 26 Jun 2023, 08:52 BST
- Last source update
- 18 Oct 2023, 16:49 BST
- Award evaluation window
- 14 Aug 2023 – …
- Authority reference
DN638384- FTS notice number
2023/S 000-030819- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03dc51Find a Tender
- Review procedure
he Authority will incorporate a minimum 10 calendar days standstill period at the point
information on the award of the contract is communicated to tenderers. The duration of this
standstill will be disclosed at this point.
This period allows unsuccessful tenderers to seek further debriefing from the Contracting
Authority before the contract is entered into. Such additional information should be required
from (Refer to address in Part 1.1). If an appeal regarding the award of a contract has not
been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to
take action in the High Court (England, Wales and Northern Ireland). Any such action must
be brought promptly. Where a contract has not been entered into the Court may order the
setting aside of the
award decision or order the authority to amend any document and may award damages. If
the contract has been entered into the Court may order the ineffectiveness of a contract
where serious breach have occurred in addition to any fine, the Court may instead provide for
alternative penalties, either contract shortening, fines or both.
Please ensure that you read the tender documents carefully in order to be aware of the
requirements and relevant deadlines.
The Council reserves the right to award all, part or none of the business forming the subject
matter of this procurement and to abandon, halt, pause, or postpone this procurement at
any time. Under no circumstances will the Council incur any liability (including, but not
limited to, liability as to costs) in respect of this procurement exercise, the abandonment of
the same, or any documentation issued as part of this procurement exercise.
The Authority have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner.
Potential Providers will need to register an account via the "Procontract Portal" at procontract.due-north.com/Register ↗ before being able to view the full tender details.
In order to access the tender documentation, click "Find Opportunities", then on the drop-down menu, filter by "Cambridgeshire Public Services" by clicking on "Update" to find the relevant opportunity or alternatively within the organisations drop down select Cambridgeshire County Council to also find the relevant opportunity.
How it was run
Official notice- Appointment period ends
- 14 Aug 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 14 Aug 2023, 12:00 BST
Timeline
14 Aug 2023 → 18 Oct 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown14 Aug 2023, 12:00 BST
- Bids opened14 Aug 2023, 12:00 BST
- Notice published18 Oct 2023, 16:49 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete18 Oct 2023, 16:49 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 030819-2023-1
- Signed
- 17 Oct 2023
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The Authority proposes to enter into a framework agreement with 3 providers for an… | 6bids | 4 | — | £2,500,000 – £3,500,000 |
| Whole notice | — | — | — | £2,500,000 – £3,500,000 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeMediation body
Framework contractors & participating bidders
3 commercial parties on the notice- Cambridge Archaeological UnitFramework contractor
- MOLA (Museum of London Archaeology)Framework contractor
- Oxford ArchaeologyFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.