Official UK procurement notice
21050: Norwich City Council Leasehold Housing Property Material Damage Insurance
Authority: Cambridgeshire County Council Insurance on behalf of Norwich City Council (Local council)
What is being bought
Published requirement descriptionNorwich City Council (The “Authority”) wishes to invite tenders for the supply of services works in respect of Norwich City Council Leasehold Housing Material Damage Insurance as detailed within the tender documentation.
The estimated total value of the contracts of the life of the agreements is estimated to be between £1,000,000 and £1,500,000. This contract value estimation is provided for guidance only and the final values will be determined by the market and bids received.
Arthur J. Gallagher Insurance Brokers has been selected to assist the Insurance Service in the tender following a break of the existing Long Term Agreement which has triggered this tender process,
Please note that this does not stop other entities of Arthur J. Gallagher Ltd bidding for the contract detailed in this notice.
Please note that any questions relating to the tender process should sent via the Proactis Procurement Portal for this project (DN573020) and the messaging system provided within that e-tendering facility:
The ProContract is located at due-north.com/Login ↗.
Tenderers who experience technical difficulties when using ProContract should contact the support desk Mon-Fri, 9:00 to 17:30 on Telephonel: 0330 005 0352 or Email: [email protected]
CPV: Property insurance services
The lotProcurement structure
single lot · no lot value publishedLot #1Norwich City Council has a large-retained housing portfolio comprising approximately…AwardedRenewal
Norwich City Council has a large-retained housing portfolio comprising approximately 17,700 units spread around the administrative boundary of Norwich City.
There are 3,230 properties that have been purchased on a leasehold arrangement by residents under the right to buy legislation conferred within the Housing Act. These comprise mostly flats. A full schedule of properties is provided within this tender document.
The properties are currently insured under the Council’s insurance programme with cover being provided by the current provider who are leaving the market, hence the reason for this tender process. This tender is separate from the Council’s main programme and set to stand alone and completely separate from the remainder of the Council’s insurance arrangements.
This tender is separate from the Council’s main programme and set to stand alone and completely separate from the remainder of the Council’s insurance arrangements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Cover: 25%
- Underwriting and Policy Management: 5%
- Claims Management: 10%
- price: 60%
Published award criteria (4)
- Cover: 25
- Underwriting and Policy Management: 5
- Claims Management: 10
- Price: 60
- Suitability
Applicants must be FCA registered.
This tender is open only to insurance companies regulated by the Financial Services and Market Act 2000, Insurance Companies Act 1982 and any other statutory modifications thereof.
This competition does not include a requirement for insurance broking services and insurance brokers are not eligible to participate in the tender
- Condition of participationno text publishedMinimum: All bidders should hold a Standard & Poor's (or equivalent rating agency) rating of BBB+ or better.
- Technical & professional ability
This tender is open only to Insurance Companies regulated by the Financial Services and Market act, Insurance Companies Act 1982 and any other statutory modifications thereof.
This competition does not include a requirement for insurance broking services and insurance brokers are not eligible to participate in the tender.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Nov 2021, 10:45 GMT
- Last source update
- 31 Mar 2022, 09:16 BST
- Award evaluation window
- 14 Jan 2022 – …
- Authority reference
DN573020- FTS notice number
2022/S 000-008631- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02fb4bFind a Tender
- Review procedure
The Authority will incorporate a minimum 10 day standstill period at the point information on the award of the contract is communicated to tenderers. The duration of this standstill will be disclosed at this point. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be required from (Refer to address in part 1.1). If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.
If the Contract has been entered into the Court may order the ineffectiveness of a Contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.
The Authorities have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner.
Potential Provider's will need to register an account via the Pro contract Portal’ at procontract.due-north.com/Login ↗ before being able to view the full tender details.
In order to access the tender documentation, click "Find Opportunities", then on the drop-down menu, filter by "LGSS" by clicking on "Update" to find the relevant opportunity. Please ensure that you read the tender documents carefully in order to be aware of the requirements and relevant deadlines.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, pause, or postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
The Award of any contract shall need to follow the necessary legislation process with relevant Norwich Leaseholders and as detailed in the tender documentation.
This contract is not being split up into Lots as the provision is for a single provider to cover the whole risk for the authority for this type of Insurance
How it was run
Official notice- Submission deadline
- 14 Jan 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 14 Jan 2022, 12:00 GMT
Timeline
14 Jan 2022 → 31 Mar 2022 · 3 dates- Submission deadline14 Jan 2022, 12:00 GMT
- Bids opened14 Jan 2022, 12:00 GMT
- Notice published31 Mar 2022, 09:16 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete31 Mar 2022, 09:16 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Avid Insurance Services LimitedSME | £1,246,415 † | — | Awarded |
Contracts
21050: Norwich City Council Leasehold Housing Property Material Damage Insurance · Avid Insurance Services LimitedSME
- Signed
- 8 Mar 2022
- Value
- £1,246,415
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| Norwich City Council has a large-retained housing portfolio comprising approximately… | 4bids · 4 electronic | 1 | — | — |
| Whole notice | — | — | — | £1,000,000 – £1,500,000 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Clare Ellis, Head of ProcurementReview body
- Mr Henry Swan, Head of ProcurementReview body
- Royal Courts of JusticeMediation body
Bidders & participating suppliers
1 commercial party on the notice- Avid Insurance Services LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.