Find a TenderAwardedContract details notice

Published 14 Oct 2025, 11:57 BST

Official UK procurement notice

192025 ITT Swimming Pool Plant Service and Maintenance Tender

Official notice

Authority: Newry Mourne & Down District Council (Local council)

ServicesCompetitive flexible procedureAbove thresholdSME suitable

Sectors: Repair & Maintenance (50) Delivery: Delivery location not published

Published estimate£800,000≈ £200k / year · £960,000 inc. VAT

Submissions closed 11 Nov 2025awarded 20 Nov 2025

Awarded to OAK CWE LTD

Contract term 4 yrsends 30 Nov 2029 · starts 1 Dec 2025

What is being bought

Published requirement description

Newry, Mourne and Down District Council require a service contract across its facilities for the Planned Preventative and Reactive maintenance of all pool plant and equipment, enabling greater efficiencies across the Council estate. The Council requires Term Planned and Response Maintenance to 4 Leisure and Sports Centres for the period of 4 years. The services to be provided comprise of Systems, Plant and equipment, mechanical and electrical response maintenance/repairs and pre planned maintenance activities.

How the procedure runs: Tender Notice. Selection Stage. Award Stage.

CPV: Repair and maintenance services

The lotProcurement structure

single lot · value published

Lot #1Awarded 4 yrsPublished value£800,000

Contract period: 1 Dec 2025 – 30 Nov 2029 (4 yrs)Value: £800,000 exc. VAT · £960,000 inc. VAT

50000000 Repair and maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 30%Price: 70%

Published sub-criteria (2)

Qualitly: 30%
Cost: 70%

Published award criteria (2)

Qualitly
Cost

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 14 Oct 2025, 11:57 BST
Last source update: 27 Mar 2026, 12:31 GMT
Award evaluation window: Submission end – 28 Nov 2025
Authority reference: ITT 19/2025
FTS notice number: 2025/S 000-065121
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair and maintenance services
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-05cc28 Find a Tender

How it runs: Tender Notice. Selection Stage. Award Stage.

How it was run

Official notice

Run through: eTendersNI · Who buys & how to bid on eTendersNI

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free Northern Ireland registration

Submission deadline: 11 Nov 2025, 23:59 GMT
Clarification deadline: 4 Nov 2025, 23:59 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk ↗

Timeline

14 Oct 2025 → 9 Apr 2026 · 8 dates

Tender notice published377 days ago
14 Oct 2025, 11:57 BST
Clarification questions by355 days ago
4 Nov 2025, 23:59 GMT
Submission deadline348 days ago
11 Nov 2025, 23:59 GMT
Award decision expected by331 days ago
28 Nov 2025, 23:59 GMT
Contract starts329 days ago
1 Dec 2025
Assessment summaries sent326 days ago
4 Dec 2025
Latest notice published213 days ago
27 Mar 2026, 12:31 GMT
Standstill ends199 days ago
9 Apr 2026, 23:59 BST

Notice history

5 events · 3 releases on Find a Tender · since 14 Oct 2025

Tender notice published
14 Oct 2025, 11:57 BST
UK4
Contract award notice published
27 Mar 2026, 12:02 GMT
UK6
Status changed to complete
27 Mar 2026, 12:02 GMT
Contract details notice published
27 Mar 2026, 12:31 GMT
UK7
Contract signature expected
10 Apr 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £3,840,0001 award inc. VAT; no net value published

Bids received 22 from SMEs

Contracts signed 1latest 6 Jan 2026

Awarded to	Value	Date	Status
OAK CWE LTD13 Apr 2026 – 5 Jan 2027 · up to 5 Jan 2030Extensions: 1+1+1 (12 month extensions) Note: The actual contract start date is 06th January 2026.	£3,840,000 inc. VAT	20 Nov 2025	Awarded

Contracts

192025 ITT Swimming Pool Plant Service and Maintenance Tender · OAK CWE LTD
Signed
6 Jan 2026
Value
£3,840,000 inc. VAT
Period
6 Mar 2026 – 5 Jan 2027 · up to 5 Jan 2030 with extensions
Status
active
Extensions
1+1+1 (12 month extensions) Note: The actual contract start date is 06th January 2026.
7 agreed KPIs: Completion of quarterly Planned Preventative Maintenance inspection · PPM inspections that have not been completed in the scheduled month, must be completed in the following month · Response to emergency reactive calls …
- Completion of quarterly Planned Preventative Maintenance inspection, Minimum Target 95%
- PPM inspections that have not been completed in the scheduled month, must be completed in the following month, Minimum Target 100%
- Response to emergency reactive calls, Minimum Target 100%
- Response to non-emergency calls, Minimum Target 100%
- Completion of non-routine calls on initial attendance, Minimum Target 95%
- When a non-routine call, cannot be repaired on the initial call there must be a temporary repair or made safe, Minimum Target 100%
- Completion of remedial work within 14 days of an order being placed, Minimum Target 100%

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2final-stage tenders	2	0	—

Contracting authority & participating public bodies

Newry, Mourne and Down District Council

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PJMQ-5831-RNZM Unit 19 Greenbank Industrial Estate, Rampart Road, Newry, Northern Ireland, BT34 2QUContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

OAK CWE LTDAwarded supplierGB-PPON: PGBR-8153-WQMX 25 Meadowlands, Newtownabbey, Northern Ireland, BT37 0URContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender27 Mar 2026, 12:31 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender27 Mar 2026, 12:02 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender14 Oct 2025, 11:57 BST