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Published 31 Oct 2022, 13:37 GMT

Official UK procurement notice

1200000 · UK public procurement notice

Official notice

Authority: Department for International Trade (Central government)·Consortium: 2 public authorities

ServicesRestricted procedure

Sectors: Business Services & Consultancy (79) Delivery: Japan (JP)UK

Published estimate£1,200,000≈ £436k / year

Submissions closed 9 Dec 2022awarded 30 Mar 2023

Awarded to Immersive Limited

Contract term 2 yrs 9 moends 31 Dec 2025 · extension options published · starts 21 Mar 2023

What is being bought

Published requirement description

Through restricted competition, Secretary of State for the Department of International Trade, (the Authority) has awarded a contract under the Public Contract Regulations 2015 for International Content Design Services (ICDS) for the UK Pavilion for the next world Expo which will take place in Osaka Japan in 2025. This contract is for a creative agency to help conceive and bring to life the concept for the UK Pavilion at Expo 2025.

CPV: Business services: law, marketing, consulting, recruitment, printing and security · Miscellaneous business and business-related services · Specialty design services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrs 9 moPublished value£1,200,000

Contract period: 21 Mar 2023 – 31 Dec 2025 (2 yrs 9 mo)

Delivery listed: Japan (JP), UK · Concepts, content and ideas for experience can be developed anywhere, however will be used at Expo in Osaka, Japan

Extensions: As described in this notice and the procurement documentation Work Package (B) is an Option, and shall only be commissioned to the awarded supplier if required by HMG. · The contract can be extended by up to a further six (6) months if so required for the decommissioning of the UK PavilionVariant bids: not allowed

79900000 Miscellaneous business and business-related services 79930000 Specialty design services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price

Conditions of participation1

Suitability
There is no requirement to be enrolled on professional or trade registers

Staff: Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 31 Oct 2022, 13:37 GMT
Last source update: 26 Apr 2023, 13:09 BST
Authority reference: Project_1349
FTS notice number: 2023/S 000-011984
Classification (CPV): Business services: law, marketing, consulting, recruitment, printing and securityMiscellaneous business and business-related servicesSpecialty design services
Delivery area: Japan (JP)UK
Official registry OCID: ocds-h6vhtk-037da9 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic payment

Publisher note: Please find attached "Our Vision" for more information on HMG's aspirations for Expo 2025 Osaka

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on JAGGAER

Supplier login requiredLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://uktrade.app.jaggaer.com/web/login.html ↗

Submission deadline: 9 Dec 2022, 12:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 120 days from the deadline

Detailed submission instructions & authority contactsFrom official release

uktrade.app.jaggaer.com/web/login.html ↗

Timeline

9 Nov 2022 → 26 Apr 2023 · 5 dates

Next notice expected
9 Nov 2022
Submission deadline
9 Dec 2022, 12:00 GMT
Invitations to tender expected
17 Jan 2023
Contract starts
21 Mar 2023
Notice published
26 Apr 2023, 13:09 BST

Notice history

5 events · 3 releases on Find a Tender · since 9 Nov 2022

Status changed to active
9 Nov 2022, 10:45 GMT
Procurement method changed
9 Nov 2022, 10:45 GMT
Deadline published: 9 Dec 2022, 12:00 GMT
9 Nov 2022, 10:45 GMT
Buyer details updated
9 Nov 2022, 10:45 GMT
Status changed to complete
26 Apr 2023, 13:09 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,200,0001 contract exc. VAT

Bids received 13

Contracts signed 1latest 30 Mar 2023

Awarded to	Value	Date	Status
Immersive LimitedUK Pavilion at Expo 2025 Osaka Contract for the Provision of International Content Design Services (ICDS)Subcontracting: declared	£1,200,000 †	—	Awarded

Contracts

UK Pavilion at Expo 2025 Osaka Contract for the Provision of International Content Design Services (ICDS) · Immersive Limited
Signed
30 Mar 2023
Value
£1,200,000
Period
… – 31 Dec 2025
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
13bids	—	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Department for International Trade

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsCentral Government Old Admiralty Building, Admiralty Place, London, UK, SW1A 2DYContact email Published organisation website ↗

Dispute resolution & review bodies

Department of Business and TradeReview body London

Bidders & participating suppliers

1 commercial party on the notice

Immersive LimitedAwarded supplier The Tanneries, 2nd floor, 55 Bermondsey Street,, London, UK, SE1 3XH

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria