Official UK procurement notice
T2627 012 - PM and RM 12 - Building Energy Management Systems BEMS
Authority: Lisburn and Castlereagh City Council (Local council)
What is being bought
Published requirement descriptionThis specification outlines the requirements for the inspection, testing, maintenance,
reactive response and reporting of Building Energy Management Systems (BEMS) across
Lisburn and Castlereagh City Council's portfolio of properties. The Contract primarily
covers sites with centrally supervised, networked or engineered control systems, including
large leisure facilities and principal administrative buildings. Building Energy Management
Systems are critical to the safe, efficient and reliable operation of building services,
including heating, ventilation and associated plant. These systems support energy
efficiency, occupant comfort, service continuity and compliance with relevant statutory and
operational requirements. The objective of the Contract is to ensure that all in-scope
BEMS assets, including controllers, supervisory systems, field devices and associated
infrastructure, remain safe, operational, resilient and fit for purpose throughout the
Contract Term. Faults or failures shall be identified, responded to and managed in a
timely and effective manner
CPV: Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£260,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- QUALITY: 30%
- COST: 70%
Published award criteria (2)
- COST
- QUALITY
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 29 Jul 2026, 11:42 BST
- Last source update
- 19 Oct 2026, 14:49 BST
- Award evaluation window
- Submission end – 15 Sept 2026
- Authority reference
T26/27-012- FTS notice number
2026/S 000-071986- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06d63dFind a Tender
How it was run
Official notice- Submission deadline
- 28 Aug 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must submit their responses on Etenders only -
Timeline
29 Jul 2026 → 19 Oct 2026 · 8 dates- Planning notice published84 days ago29 Jul 2026, 11:42 BST
- Tender notice published83 days ago30 Jul 2026, 09:16 BST
- Submission deadline54 days ago28 Aug 2026, 23:59 BST
- Contract starts37 days ago15 Sept 2026, 00:00 BST
- Award decision expected by36 days ago15 Sept 2026, 23:59 BST
- Assessment summaries sent15 days ago7 Oct 2026, 00:00 BST
- Standstill ends5 days ago16 Oct 2026, 23:59 BST
- Latest notice published2 days ago19 Oct 2026, 14:49 BST
Notice history
9 events · 4 releases on Find a Tender · since 29 Jul 2026- Preliminary market engagement notice published29 Jul 2026, 11:42 BSTUK2
- Tender notice published30 Jul 2026, 09:16 BSTUK4
- Status changed to active30 Jul 2026, 09:16 BST
- Procurement method changed30 Jul 2026, 09:16 BST
- Deadline published: 28 Aug 2026, 23:59 BST30 Jul 2026, 09:16 BST
- Contract award notice published7 Oct 2026, 15:05 BSTUK6
- Status changed to complete7 Oct 2026, 15:05 BST
- Contract signature expected17 Oct 2026, 23:59 BSTscheduled
- Contract details notice published19 Oct 2026, 14:49 BSTUK7
Routine re-releases (4)
- 2026-07: 1 release · 29 Jul 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| DWS Controls17 Oct 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: +1+1 Whilst PPM requirements are known and have been included within the pricing schedule for evaluation purposes, the volume and value of reactive/remedial works cannot be accurately predicted in advance, through the duration of the contract. Consequently, the published contract value should not be interpreted as a guaranteed level of spend, nor as a reflection of the tendered evaluation price. | £312,000 inc. VAT | 6 Oct 2026 | Awarded |
Contracts
1 · DWS Controls
- Signed
- 17 Oct 2026
- Value
- £312,000 inc. VAT
- Period
- 19 Oct 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- 3+1+1
No agreed KPIs: Value below £5 million
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- DWS ControlsAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender