Official UK procurement notice
DfI TRAM Permanent Cold-lay Surfacing Material (PCSM)
Authority: DfI Transport and Road Asset Management (TRAM) (Central government)
What is being bought2 lots · detail below
Published requirement descriptionPermanent Cold-lay Surfacing Material (PCSM)
The requirement has been divided into the following 2 lots:
Lot 1 - PCSM product for use on the network.
Lot 2 - PCSM product for use on the network in wet weather conditions (water activated binder).
- The authority expects to re-tender this requirement around 1 Jan 2030, 23:59 GMT.
CPV: Road-surfacing materials
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£1,200,000 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #1PCSM product for use on the networkAwardedRenewalPublished value£576,000
Permanent Cold-Lay Surfacing Material - road repair material supplied in bag and tub.
- Technical & professional ability
As per Tender documentation
Lot #2PCSM product for use on the network in wet weather conditions (water activated binder).AwardedRenewalPublished value£624,000
Permanent Cold-Lay Surfacing Material - water activated - road repair material supplied in bag and tub.
- Technical & professional ability
As per Tender documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Cost: 100%
Published award criteria (1)
- Cost: As per Tender documentation
- Technical & professional ability
As per Tender documentation
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Jan 2030
- First published
- 16 Sept 2025, 12:04 BST
- Last source update
- 30 Mar 2026, 11:54 BST
- Award evaluation window
- Submission end – 2 Mar 2026
- Authority reference
CFT 5858089- FTS notice number
2025/S 000-081927- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059b29Find a Tender- Contract terms summary
For further details on invoicing procedures please see : www.finance-ni.gov.uk/ar ↗ ticles/account-ni-good-invoicing-practice
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. The contracting Authority can not provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
How it was run
Official notice- Submission deadline
- 22 Jan 2026, 15:00 GMT
- Clarification deadline
- 18 Jan 2026, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗
Timeline
16 Sept 2025 → 30 Mar 2026 · 11 dates- Planning notice published396 days ago16 Sept 2025, 12:04 BST
- Market engagement381 days ago30 Sept 2025, 23:59 BST
DfI is currently developing the specification for Supply and Delivery of Permanent Cold-lay Surfacing Material (PCSM) and Permanent Cold-lay Surfacing Course Material (PCSC) and would value your input before finalising the specification.
As an experienced supplier in this field, your feedback will help us ensure that the specification is clear, practical, and aligned with current industry standards and capabilities.
We would appreciate your comments on the draft specification such as:
- Technical feasibility and clarity of requirements
- Alternative approaches or solutions we should consider
- Any gaps or ambiguities that could affect performance, quality, or cost
- Recommendations for aligning with best practices or innovations in the market
Draft Pricing Schedules have also been provided to give an indication of the estimated annual usage figures.
If you wish to participate, the draft specification and Pricing Schedules are available to view via eTendersNI under CfT 6135613.
Comments are to be made via the CfT messaging facility on eTendersNI by the engagement deadline date and time stated.
The Pre-Market Engagement pertains to a future contract opportunity which will be advertised in its own right in due course.
This notice is not a call for competition to procure any supplies.
Interested parties will not be prejudiced by any response, or lack thereof, to this notice. Nor shall a response to this notice guarantee an opportunity to participate in this market engagement exercise or any future procurement process that DfI may conduct.
DfI is not liable for any costs, fees or expenses incurred by any party responding to this notice or any party who may participate in the market engagement exercise.
UPDATE as at 13/11/25. The Preliminary Market Engagement for this requirement closed on 30th September 2025. Two responses were received. As a result, the Specification will be revised to consider the below summary of findings.
Minimum PSV amended to be consistent with normal practice.
Removal of minimum recycled content cap.
Inclusion of recycled requirement for packaging (at time of contract commencement or within 6-month period)
The use of materials or techniques outside the PSCM or PSCS certification not included.
Bulk deliveries not accepted.
Minimum order quantities and 10-day delivery time included.
BCIS indices to be used for bitumen and other related costs.
Certification must be in place for materials at contract commencement.
Depots can accommodate any delivery lorry size.
Packaging return to be included in award criteria.
Electronic delivery documents permitted.
It is anticipated that the resulting tender competition will be published via eTendersNI in December 2025.
- Next notice expected319 days ago1 Dec 2025, 23:59 GMT
- Tender notice published310 days ago11 Dec 2025, 12:15 GMT
- Clarification questions by272 days ago18 Jan 2026, 15:00 GMT
- Submission deadline268 days ago22 Jan 2026, 15:00 GMT
- Assessment summaries sent233 days ago26 Feb 2026
- Contract starts229 days ago2 Mar 2026
- Award decision expected by228 days ago2 Mar 2026, 23:59 GMT
- Standstill ends220 days ago10 Mar 2026, 23:59 GMT
- Latest notice published201 days ago30 Mar 2026, 11:54 BST
Notice history
13 events · 6 releases on Find a Tender · since 16 Sept 2025- Preliminary market engagement notice published16 Sept 2025, 12:04 BSTUK2
- Preliminary market engagement notice published13 Nov 2025, 14:48 GMTUK2
- Tender notice published11 Dec 2025, 12:15 GMTUK4
- Published value updated to £1,200,00011 Dec 2025, 12:15 GMTwas £900,000
- Status changed to active11 Dec 2025, 12:15 GMT
- Procurement method changed11 Dec 2025, 12:15 GMT
- Deadline published: 15 Jan 2026, 15:00 GMT11 Dec 2025, 12:15 GMT
- Tender notice published14 Jan 2026, 09:58 GMTUK4
- Deadline moved to 22 Jan 2026, 15:00 GMT14 Jan 2026, 09:58 GMT+7 days · was 15 Jan 2026, 15:00 GMT
- Contract award notice published27 Feb 2026, 12:43 GMTUK6
- Status changed to complete27 Feb 2026, 12:43 GMT
- Contract signature expected11 Mar 2026, 23:59 GMTscheduled
- Contract details notice published30 Mar 2026, 11:54 BSTUK7
Published amendments (2)
Notice updated to include a summary of the PME findings
The deadline for tender submission has been extended to 3pm on 22nd January 2026 and the deadline for clarifications extended to 3pm on 18th January 2026
Routine re-releases (6)
- 2025-12: 1 release · 11 Dec 2025
- 2025-11: 1 release · 13 Nov 2025
- 2025-09: 1 release · 16 Sept 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · PCSM product for use on the network1 award | |||
| TOTAL PIPELINE SPECIALISTS (NI) LTDSME +1 morejoint award12 Mar 2026 – 11 Mar 2029 · up to 11 Mar 2030Extensions: One possible extension of up to 12 months | £576,000 | 26 Feb 2026 | Awarded |
| Lot 2 · PCSM product for use on the network in wet weather conditions (water activated binder).1 award | |||
| EMTEK IRELAND LTDSME +1 morejoint award12 Mar 2026 – 11 Mar 2029 · up to 11 Mar 2030Extensions: One possible extension of up to 12 months | £624,000 | 26 Feb 2026 | Awarded |
Contracts
1 · TOTAL PIPELINE SPECIALISTS (NI) LTDSME +1 more
- Signed
- 10 Mar 2026
- Value
- £576,000
- Period
- 11 Mar 2026 – 10 Mar 2029 · up to 10 Mar 2030 with extensions
- Status
- active
- Extensions
- Up to 12 months
No agreed KPIs: Contract is below the threshold for KPI's
2 · EMTEK IRELAND LTDSME +1 more
- Signed
- 10 Mar 2026
- Value
- £624,000
- Period
- 11 Mar 2026 – 10 Mar 2029 · up to 10 Mar 2030 with extensions
- Status
- active
- Extensions
- Up to 12 months
No agreed KPIs: Contract is below the threshold for KPI's
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · PCSM product for use on the network | 6final-stage tenders | 6 | 0 | — |
| 2 · PCSM product for use on the network in wet weather conditions (water activated binder). | 4final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
4 commercial parties on the notice- EMTEK IRELAND LIMITEDAwarded supplier
- EMTEK IRELAND LTDAwarded supplier
- TOTAL PIPELINE SPECIALISTS (NI) LIMITEDAwarded supplier
- TOTAL PIPELINE SPECIALISTS (NI) LTDAwarded supplier
Official documents & specifications (8)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender