Official UK procurement notice
02036 SPS Integrated HR Transformation
Authority: Scottish Prison Service
What is being bought
Published requirement descriptionThe Scottish Government have made a clear commitment to moving to cloud-based systems with advanced levels of resilience and security. This requirement is echoed by the SPS, who have set out within its digital strategy and corporate outcomes a commitment to modernise appropriate systems. This project forms part of a wider programme of change to establish a high impact HR function that will be a key enabler for the achievement of strategic outcomes.
The SPS overall aim is to procure new HR software and Professional Services. We will also enter into a Software as a Service (SaaS) agreement for software delivery and licensing in which software is accessed online via a subscription, rather than bought and installed on individual computers.
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · no lot value publishedLot #1The SPS shall commence this procurement process in good faith and with the intention…AwardedRenewal
The SPS shall commence this procurement process in good faith and with the intention of awarding a contract. The procurement will follow the Restricted Procedure. Following publication of this Contract Notice a Single Procurement Document (SPD) which will be made available to bidders, along with SPS's supporting guidance document.
Tender responses will then be evaluated by SPS. Following the evaluation of the SPD, shortlisted bidders will be provided with an Invitation to Tender (ITT). The ITT will be published by SPS and will be made available to bidders via the Public Contract Scotland Tender (PCS-T) portal, an e-Tendering System which can be accessed via the Public Contracts Scotland (PCS) website.
Supplier shall note that all documentation, including the SPD, is only available in electronic form and can be accessed via your web browser.
Bidders are required to complete the Online Qualification and Technical SPD (Scotland) Questionnaire on PCS-T. Additional information: Bidders may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts(Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 65%
- price: 35%
Published award criteria (2)
- Technical: 65
- Price: 35
- Condition of participationno text publishedMinimum: Employers Liability insurance GBP10m Public Liability insurance GBP5m Professional Indemnity GBP5m
- Technical & professional ability
SPD Question 4C.2.2 Services– 50%
Bidders shall provide a summary of two completed projects (delivered in the last three years).
-Project 1:an example of an Integrated HR Solution the bidder has successfully delivered and SaaS model that was provided; and
-Project 2:an example the bidder has successfully delivered the provision of a Semi-Managed Payroll Service in an equivalent size organisation to SPS.
SPD Question 4C.2.3 Technicians and Technical Bodies– 50%
Bidders are required to demonstrate that their organisation has (or has access to persons with) levels of relevant experience, qualifications and competence to support the proper performance of the Services.
Bidders are required to provide details of key personnel for the project implementation phase and beyond, the provision of SaaS and Management Payroll Services.
SPD Question 4C.2.4 Sub-Contracting Pass/Fail
The SPS intends to move forward with a single supplier contract, either with a fully Integrated HR Solution and Managed Payroll Service or a supplier with an established third party arrangement in place that offers an already established interface between the Integrated HR/Payroll modules and the Recruitment module. Bidder's must advise if they intend to utilise sub-contractors
SPD Question 4C.2.5 Quality Control Pass/Fail
Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that they meet the required technic…
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Oct 2022, 15:12 BST
- Last source update
- 15 Aug 2023, 11:29 BST
- Authority reference
02036- FTS notice number
2023/S 000-023845- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0377f4Find a Tender
Publisher note: (SC Ref:736249)
How it was run
Official notice- Submission deadline
- 21 Nov 2022, 09:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
21 Nov 2022 → 15 Aug 2023 · 3 dates- Submission deadline21 Nov 2022, 09:00 GMT
- Invitations to tender expected5 Dec 2022
- Notice published15 Aug 2023, 11:29 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete15 Aug 2023, 11:29 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MHR International UK LimitedSubcontracting: declared | £1,622,806 † | — | Awarded |
Contracts
Contract 023845-2023-SPS-02036-1 · MHR International UK Limited
- Signed
- 31 May 2023
- Value
- £1,622,806
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sherriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- MHR International UK LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.