02036 SPS Integrated HR Transformation

Official notice

Authority: Scottish Prison Service

Goods

Sectors: Software Packages & ERP (48) Delivery: Scotland (UKM)

Planned pipeline valueValue not publishedpipeline notice, not a live tender

Tender notice expected 20 Jun 2022from the planned procurement notice

What is being bought

Published requirement description

The Scottish Government have made a clear commitment to moving to cloud-based systems with advanced levels of resilience and security. This requirement is echoed by the SPS, who have set out within its digital strategy and corporate outcomes a commitment to modernise appropriate systems. This project forms part of a wider programme of change to establish a high impact HR function that will be a key enabler for the achievement of strategic outcomes.

The SPS overall aim is to procure new HR software and Professional Services for the replacement and configuration of new HR, Payroll and Recruitment software . We will also enter into a Software as a Service (SaaS) agreement for software delivery and licensing in which software is accessed online via a subscription, rather than bought and installed on individual computers.

The three HR applications in the project scope are:

-Core HR including Time and Attendance / Roster Management Module

-Payroll; and

-Recruitment

The SPS intend to move forward with a single supplier contract, either with a fully integrated system or a supplier with an established third party arrangement in place that offers an already established interface between HR/Payroll and Recruitment.

CPV: Time accounting or human resources software package

The lotProcurement structure

single lot · no lot value published

Lot #1The SPS shall commence this procurement process in good faith and with the intention…Planned

The SPS shall commence this procurement process in good faith and with the intention of awarding a contract. The procurement will follow the Restricted Procedure. Following publication of this Prior Information Notice (PIN) a Contract Notice will be issued including a Single Procurement Document (SPD) which will be made available to bidders, along with SPS's supporting guidance document.

Tender responses will then be evaluated by SPS.

Following the evaluation of the SPD, shortlisted bidders will be provided with an Invitation to Tender (ITT). The ITT will be published by SPS and will be made available to bidders via the Public Contract Scotland Tender (PCS-T) portal, an e-Tendering System which can be accessed via the Public Contracts Scotland (PCS) website.

Supplier shall note that all documentation, including the SPD, is only available in electronic form and can be accessed via your web browser.

Bidders are required to complete the Online Qualification and Technical SPD (Scotland) Questionnaire on PCS-T.

Delivery: Scotland · The SPS operates 13 Establishments across Scotland. In addition, a college, a central store and an administrative headquarters to support the operations.

Procedure terms & legal framework

From the official record · publisher note attached

Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Past planning notice
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 27 May 2022, 12:31 BST
Last source update: 27 May 2022, 12:31 BST
Authority reference: 02036
FTS notice number: 2022/S 000-014885
Classification (CPV): Time accounting or human resources software package
Delivery area: Scotland (UKM)
Official registry OCID: ocds-h6vhtk-0340cb Find a Tender

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=694080. (SC Ref:694080)

How it was run

Official notice

Submission deadline: —

Timeline

27 May 2022 → 20 Jun 2022 · 2 dates

Notice published
27 May 2022, 12:31 BST
Tender notice expected
20 Jun 2022, 00:00 BST

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Contracting authority & participating public bodies

Scottish Prison Service

Contracting authorityNational or federal agency/officePublic order and safety Calton House, 5 Redheughs Rigg, Edinburgh, Scotland, EH12 9HWContact name, email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.