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Published 8 Aug 2024, 14:05 BST

Official UK procurement notice

01661B Maintenance of Watermist Systems-Hyrdamist

Official notice

Authority: Scottish Prison Service

ServicesAward procedure without prior publication of a call for competitionSME suitable
Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM)
Awarded value£400,000published contract · exc. VAT
Awarded 21 Aug 2024no call for competition
Awarded to Fireworks Fire Protection Ltd2 awards

What is being bought

Published requirement description

The SPS has Hydramist Watermist Systems across its estate that it requires to be fully operational at all times. The Contract shall support this requirement by providing safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer’s instructions and the operational requirements of each Establishment.

For this Contract, Hydramist Watermist Systems are currently installed at 5 SPS Establishments:

HMP Perth, HMP Grampian, HMP Edinburgh, HMP Low Moss and HMP Kilmarnock

CPV: Repair and maintenance services of firefighting equipment

The lotProcurement structure

single lot · no lot value published
Lot #1The supplier shall provide:Awarded

The supplier shall provide:

Planned Preventative Maintenance (PPM) of the Systems and any resulting repairs due to faults discovered during a PPM visit ;

Reactive maintenance (24hrs per day, 7 days per week) in the event of System or associated component break down (including replacement of Spare Parts);

Replacement of Spare Parts and Equipment;

Management information;

User and technical training when required by the Purchaser.

Supplier to supply a compliance certificate after each service visit, and/or a remedial list of work required to attain the compliance certificate; and

Remedial works to carry out any works identified through PPM or Reactive Maintenance or requested by SPS.

Delivery: Scotland

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0023 Concession Contracts Regulations 2016 (Directive 2014/23/EU)
Procurement category
Services
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
8 Aug 2024, 14:05 BST
Last source update
21 Aug 2024, 11:09 BST
Authority reference
01661B
FTS notice number
2024/S 000-026620
Classification (CPV)
Repair and maintenance services of firefighting equipment
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-0488fd Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

The manufacturer of the Hydramist watermist systems has an exclusive UK agreement with Fireworks Fire Protection Limited for access to spare parts for these systems (including the fundamental requirement of replacement Hydramist nozzles) .

SPS recognise that no other supplier in the UK has the capability to provide ALL services under this contract. Maintenance, certification, repairs and the requirement for nozzle replacements from the manufacturer to ensure system integrity and compliance with British Standards

Publisher note: The contract term will be 3 years with an additional 3 years extension period (SC Ref:775797)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £400,0001 contract exc. VAT · 1 repeated publication of the same award counted once
Bids received 11 from SMEs
Contracts signed 2latest 21 Aug 2024
Awarded toValueDateStatus
Fireworks Fire Protection LtdSME£400,000 †same award published again · counted once—Awarded
Fireworks Fire Protection LtdSME£400,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Scottish Prison Service

Contracting authorityNational or federal agency/officePublic order and safety One Lochside, 1 Lochside Avenue, Edinburgh, Scotland, EH12 9DJContact email

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.