Contracts FinderCall-off contract
Published 29 Sept 2023

Contracts Finder notice

Virtual Mail Room, Document Scanning and Data Extraction

Authority: HM Land Registry

Call-off from a framework agreement
CPV: Mailing services (79571000)
Published contract value£8,000,000Exc. VAT
Contract ends 31 May 2027
Contract starts 22 Sept 2023

What is being bought

Published requirement description

This Virtual Mail Room, Document Scanning and Data Extraction Contract will provide HM Land Registry with a central mail room where items (envelopes, packets or parcels which may contain one or more documents) are received, sorted and the contents are prepped for scanning. Once scanned, documents are needed to be classified and where directed, data extractions are required, following which images and meta-data are submitted to HMLR. Old style deeds, large format plans and cheques/cherished items are also processed.

This was procured via a further competition using Crown Commercial Services RM6017 - Postal Goods, Services and Solutions Lot 9 Mail Opening and Digital Scanning Services

Published procurement details

Framework cited in notice
Postal Goods, Services and Solutions · RM6017
Procedure
Call-off from a framework agreement
Buyer reference
HMLR700789
Category
Services
Tender status
Complete
Award status
Active
Suitable for SMEs
Yes
Suitable for voluntary, community and social enterprises
No
Min Value
£4,500,000.00
Tender deadline
Procurement method
Selective
Additional classifications 1: Reference
79810000
Additional classifications 1: Scheme
CPV
Additional classifications 1: Description
Printing services
Additional classifications 2: Reference
79820000
Additional classifications 2: Scheme
CPV
Additional classifications 2: Description
Services related to printing
Additional classifications 3: Reference
79999000
Additional classifications 3: Scheme
CPV
Additional classifications 3: Description
Scanning and invoicing services
Item 1: Delivery locations as published
CR0 2AQ

Key dates

Published dates
  1. Award decision
    22 Sept 2023
  2. Contract starts
    22 Sept 2023
  3. Notice published
    29 Sept 2023
  4. Contract ends
    31 May 2027

Contracting authority & participating public bodies

  • HM Land RegistryContracting authority Trafalgar House,1 Bedford Park, CROYDON, WC2A3PH, EnglandContact name, email, phone
    Identifier
    sid4gov.cabinetoffice.gov.uk/BGnZ3MDm · GB-SRS

Suppliers named on the notice

  • RESTORE DIGITAL LIMITEDSupplier E D M House,Village Way BILSTON West Midlands WV14 0UJ GB
    Identifier
    04624743 · GB-COH
    Voluntary, community or social enterprise
    No
    Business size
    Large

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Source record

Source
Contracts Finder
Notice language
en
Release reference
ocds-b5fd17-2a879640-7002-4870-92e1-dc94de0a1230-2023-09-29T17:35:59+01:00
Published
29 Sept 2023
Latest update
29 Sept 2023
Procedure reference
ocds-b5fd17-2a879640-7002-4870-92e1-dc94de0a1230
Contract reference
ocds-b5fd17-2a879640-7002-4870-92e1-dc94de0a1230-1