Grounds Maintenance Contract 2023 - 2028

Cosby Parish Council are inviting tenders for the Parish of Cosby Grounds Maintenance contract for the period 1st April 2023 to 31st March 2028 with a potential two-year extension to 31st March 2030 subject to performance, price and any prevailing legislation.

Tenders are invited from suitably qualified and experienced providers who must be able to demonstrate a proven track record of providing a mixed grounds maintenance service within public open spaces; demonstrate knowledge of the grounds to be maintained, demonstrate a clear commitment to carbon neutrality within the business and the resilience, modern equipment and sustainability to undertake a five-year term of supply with the potential for a two-year extension.

Outline contract requirements:

 Mowing of agreed open space areas and removal of grass cuttings on a fortnightly cycle throughout the contract season.

 Flailing of hedgerows and strimming of footpaths.

 Litter picking in the playground areas of Cosby Victory Park prior to mowing.

 Removal of low hanging branches impeding mechanical equipment or presenting a health and safety risk to members of the public.

 Trees in grassed areas in the village to have "fairy rings" retained throughout the mowing season unless becoming unsightly. Strimming or mowing up to tree bark to be avoided.

 Where flowering bulbs are present, mowing to be avoided until foliage die-back.

 Annual removal (by request) and environmental disposal of Cosby Brook vegetation

 Ad-hoc requests on a chargeable basis within the suppliers' capabilities

 Key contact and full public liability insurance.

 Modern and well-maintained equipment with fully trained staff

Tender process:

Tenders should be submitted no later than Friday 20th May 2022 in a sealed envelope bearing "Confidential Tender" on the front to the address above.

Tenders should include a copy of your Public Liability Insurance, PPE policy and evidence of staff training along with the number of staff that will be routinely employed on the contract.

Les Phillimore

Parish Manager.

Cosby Parish Council

E: [email protected]