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Published 6 Oct 2023, 08:58 BST

Official UK procurement notice

YPO - 001213 Financial Audit Services for YPO (Internal Contract)

Official notice

Authority: YPO

ServicesNegotiated without publication of a contract notice
Sectors: Business Services & Consultancy (79) Delivery: Yorkshire & Humber (UKE45)
Published estimate£300,000≈ £60k / year
Submissions closed 9 Nov 2023awarded 1 Dec 2023
Awarded to Mazars LLP
Contract term 5 yrsends 31 Dec 2028 · extension options published · starts 1 Jan 2024

What is being bought

Published requirement description

Contract for the provision of External Financial Audit Services. The Contract is designed to meet the needs of YPO and any of YPO’s wholly owned associated or subsidiary companies.

  • Recurrence: There is a possibility that this framework will be renewed after 4.5 years from the commencement date.

CPV: Auditing services · Financial auditing services

The lotProcurement structure

single lot · no lot value published
Lot #1YPO is responsible for ensuring that its business is conducted in accordance with the…AwardedRenewal 5 yrs

YPO is responsible for ensuring that its business is conducted in accordance with the law and

proper standards, that public money is safeguarded and properly accounted for, and that

these funds are used economically, efficiently and effectively. YPO is also responsible for

putting in place proper arrangements for the governance of its affairs, facilitating the

effective exercise of the Organisation’s functions which include arrangements for the

management of risk.

YPO are looking for a provider to be appointed onto a Contract for the provision of External

Financial Audit Services. The Contract is designed to meet the needs of YPO and any of

YPO’s wholly owned associated or subsidiary companies.

The Contract will cover the period from 1st January 2024 to 31st December 2024.

Contract period: 1 Jan 2024 – 31 Dec 2028 (5 yrs)
Delivery: Yorkshire & Humber
Extensions: The Contract will cover the period from 1st January 2024 to 31st December 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 5 years, from 1st January 2024 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 4.5 years from the commencement date.Variant bids: not allowed
79212000 Auditing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 35%Price: 55%Social value: 10%
Published sub-criteria (3)
  • Quality: 35%
  • price: 55%
  • Social Value/Sustainability: 10%
Published award criteria (3)
  • Quality: 35%
  • Social Value/Sustainability: 10%
  • Price: 55%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

    Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated without publication of a contract notice
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · There is a possibility that this framework will be renewed after 4.5 years from the commencement date.
First published
6 Oct 2023, 08:58 BST
Last source update
14 Dec 2023, 09:44 GMT
Award evaluation window
9 Nov 2023 – …
Authority reference
001213
FTS notice number
2023/S 000-036735
Classification (CPV)
Auditing servicesFinancial auditing services
Delivery area
Yorkshire & Humber (UKE45)
Official registry OCID
ocds-h6vhtk-040871 Find a Tender
Why no open competition
No tenders or no suitable tenders/requests to participate in response to open procedure
Published justification

On 6th October 2023 YPO published Contract Notice (Notice Reference: 2023/S 000-029474) for the Supply of Financial Audit Services for YPO (Internal Contract). The opportunity was open for submissions until 9th November 2023, but YPO received no submissions.

Therefore, YPO would like to award this contract through Regulation 32 in Public Contract

Regulations 2015 on the grounds that:

"32 (a) where no tenders, no suitable tenders, no requests to participate or no suitable requests to participate have been submitted in response to an open procedure or a restricted procedure, provided that the initial conditions of the contract are not substantially altered and that a report is sent to the Commission where it so requests"

Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all suppliers. The standstill period will be for 10 calendar days, and provides time for potential providers who did not come forward at the time of tender opportunity being published to do so at this time if they can meet YPO's requirements and to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
9 Nov 2023, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
9 Nov 2023, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

9 Nov 2023 → 1 Jan 2024 · 4 dates
  1. Submission deadline
    9 Nov 2023, 14:00 GMT
  2. Bids opened
    9 Nov 2023, 14:00 GMT
  3. Notice published
    14 Dec 2023, 09:44 GMT
  4. Contract starts
    1 Jan 2024

Notice history

3 events · 3 releases on Find a Tender · since 20 Nov 2023
  1. Status changed to unsuccessful
    20 Nov 2023, 14:28 GMT
  2. Status changed to complete
    14 Dec 2023, 09:44 GMT
  3. Procurement method changed
    14 Dec 2023, 09:44 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £80,0001 contract exc. VAT
Contracts signed 1latest 1 Dec 2023
Awarded toValueDateStatus
Mazars LLP£80,000 †—Awarded

1 further award records carry no date or value.

Contracts

  • YPO - 001213 Financial Audit Services for YPO (Internal Contract) · Mazars LLP

    Signed
    1 Dec 2023
    Value
    £80,000
    Period
    … – 31 Dec 2028
    Status
    active

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • Mazars LLPAwarded supplier 30 Old Bailey, London, London, EC4M 7AU

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria