Framework Agreement for the Provision of Specialist Art Transportation Services

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  "date": "2026-08-20T17:26:39+01:00",
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        "description": "To provide international and worldwide exhibition transport including co-ordination of the complete logistics package associated with exhibitions from collection from lenders to return at the end of the exhibition, including airport requirements.\nInternational & worldwide single transfers, including packing, storage and part-load transfer where appropriate, and associated airport requirements, are also included under this Lot 1.\nThe procurement will be conducted through the use of the Open (single stage) procedure.\nA position on Lot 1 will be awarded to the 5 Tenderers who score the highest overall marks in accordance with our Tender Evaluation Methodology detailed within the Invitation to Tender (ITT) document.\nBidders must complete and return an SPD (Scotland) form along with their tender submission for Lot 1 (and any other lots they are tendering for).\nEconomic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
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        "description": "To provide fine art and object packing, occasional storage and transportation services for works requiring specialist handling and removal (for example large sculpture, works containing hazardous substances etc.).\nThe procurement will be conducted through the use of the Open (single stage) procedure.\nA position on Lot 3 will be awarded to the 5 Tenderers who score the highest overall marks in accordance with our Tender Evaluation Methodology detailed within the Invitation to Tender (ITT) document.\nBidders must complete and return an SPD (Scotland) form along with their tender submission for Lot 3 (and any other lots they are tendering for).\nEconomic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
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            "scheme": "CPV",
            "description": "Transport equipment and auxiliary products to transportation"
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    "title": "Framework Agreement for the Provision of Specialist Art Transportation Services",
    "status": "complete",
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    "description": "National Galleries Scotland (NGS) “The Authority” wish to award a multi-lot, multi-Contractor Framework for the Provision of Specialist Art Transportation Services.\nThere are 4 Lots under the Framework Agreement covering the provision of business-as-usual UK movements of works/objects through to multi-national transportation of many works/objects to/from multiple venues across the world. Services will include (but not limited to) packaging, transport, storage, technical assistance, technical advice and project management.\nFramework Contractors must have a clear understanding of the Contract Requirements and the organisational needs of NGS. For full details of the Contract Requirements, please refer to the associated Invitation to Tender and Framework Agreement documents.\nThere will be no commitment to a minimum volume of work or spend under the Agreement. Mini competitions for Call-Off Contracts will be conducted on an as required basis. Contractors will have no claim against NGS if they are not awarded any work through Call-Off Contracts.\nThere is no commitment to a minimum spend over the duration of the Framework Agreement. Under this Agreement, no minimum spend is guaranteed.\nIt is a requirement that Framework Contractors as a minimum, hold or commit to obtain prior to the award of contract, a valid Cyber Essentials Basic Certification (or equivalent) in place throughout the duration of the Framework Agreement.",
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      "description": "Transport services (excl. Waste transport)"
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    "procurementMethodDetails": "Open procedure"
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        "postalCode": "EH4 3DS",
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        "streetAddress": "National Galleries of Scotland, 73 Belford Road"
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            "description": "Recreation, culture and religion"
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      "address": {
        "region": "UKI",
        "locality": "London",
        "postalCode": "SW4 6JP",
        "countryName": "United Kingdom",
        "streetAddress": "Art Central, Union Court, 20-22 Union Road London"
      },
      "details": {
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      "identifier": {
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      "contactPoint": {
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      "name": "Constantine Ltd",
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        "locality": "London",
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        "countryName": "United Kingdom",
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            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "1",
        "title": "International & Worldwide Exhibition Transport & Single Transfers (including airport requirements)",
        "status": "active",
        "options": {
          "description": "NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015."
        },
        "renewal": {
          "description": "The initial duration of the Framework Agreement will be 24 months, with the option to extend by up to two (2) additional periods of up to twelve (12) months each."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "To provide international and worldwide exhibition transport including co-ordination of the complete logistics package associated with exhibitions from collection from lenders to return at the end of the exhibition, including airport requirements.\nInternational & worldwide single transfers, including packing, storage and part-load transfer where appropriate, and associated airport requirements, are also included under this Lot 1.\nThe procurement will be conducted through the use of the Open (single stage) procedure.\nA position on Lot 1 will be awarded to the 5 Tenderers who score the highest overall marks in accordance with our Tender Evaluation Methodology detailed within the Invitation to Tender (ITT) document.\nBidders must complete and return an SPD (Scotland) form along with their tender submission for Lot 1 (and any other lots they are tendering for).\nEconomic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "additionalClassifications": [
          {
            "id": "33952000",
            "scheme": "CPV",
            "description": "Transport equipment and auxiliary products to transportation"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "additionalClassifications": [
          {
            "id": "33952000",
            "scheme": "CPV",
            "description": "Transport equipment and auxiliary products to transportation"
          }
        ]
      },
      {
        "id": "4",
        "relatedLot": "4",
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "additionalClassifications": [
          {
            "id": "33952000",
            "scheme": "CPV",
            "description": "Transport equipment and auxiliary products to transportation"
          }
        ]
      },
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "additionalClassifications": [
          {
            "id": "33952000",
            "scheme": "CPV",
            "description": "Transport equipment and auxiliary products to transportation"
          },
          {
            "id": "60400000",
            "scheme": "CPV",
            "description": "Air transport services"
          },
          {
            "id": "60410000",
            "scheme": "CPV",
            "description": "Scheduled air transport services"
          }
        ]
      }
    ],
    "title": "Framework Agreement for the Provision of Specialist Art Transportation Services",
    "value": {
      "amount": 450000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2026-01-12T12:00:00Z"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": null
    },
    "recurrence": {
      "description": "National Galleries Scotland may re-let this Framework Agreement prior to the end of the initial 24 month period. A Contract Notice will be published circa. 12-18 months prior to the end of the initial period. If not, the option to extend will be used."
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 5
      },
      "hasFrameworkAgreement": true
    },
    "awardPeriod": {
      "startDate": "2026-01-12T12:00:00Z"
    },
    "description": "National Galleries Scotland (NGS) “The Authority” wish to award a multi-lot, multi-Contractor Framework for the Provision of Specialist Art Transportation Services.\nThere are 4 Lots under the Framework Agreement covering the provision of business-as-usual UK movements of works/objects through to multi-national transportation of many works/objects to/from multiple venues across the world. Services will include (but not limited to) packaging, transport, storage, technical assistance, technical advice and project management.\nFramework Contractors must have a clear understanding of the Contract Requirements and the organisational needs of NGS. For full details of the Contract Requirements, please refer to the associated Invitation to Tender and Framework Agreement documents.\nThere will be no commitment to a minimum volume of work or spend under the Agreement. Mini competitions for Call-Off Contracts will be conducted on an as required basis. Contractors will have no claim against NGS if they are not awarded any work through Call-Off Contracts.\nThere is no commitment to a minimum spend over the duration of the Framework Agreement. Under this Agreement, no minimum spend is guaranteed.\nIt is a requirement that Framework Contractors as a minimum, hold or commit to obtain prior to the award of contract, a valid Cyber Essentials Basic Certification (or equivalent) in place throughout the duration of the Framework Agreement.",
    "tenderPeriod": {
      "endDate": "2026-01-12T12:00:00Z"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "performanceTerms": "As detailed in the tender and contract documents."
    },
    "hasRecurrence": true,
    "classification": {
      "id": "60000000",
      "scheme": "CPV",
      "description": "Transport services (excl. Waste transport)"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 270
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Q4A1a 'Enrolment in a Relevant Professional Register', Q4A.2a 'Authorisation of Particular Organisation Needed' and Q4A.2b'Membership of a Particular Organisation Needed' have been included in the SPD. Bidders must confirm whether this is applicable to them.\nIf applicable, each question will be scored on a Pass/Fail basis. If the Bidder is required by their country of establishment, to have enrolment in a Professional Register, authorisation and/or membership of a particular organisation that the Bidder has not attained, the response will be deemed a 'Fail'. Any Bidder scoring a 'Fail' mark will be disqualified from the competition."
        },
        {
          "type": "economic",
          "minimum": "Q4B5a - Professional Risk Indemnity at 5,000,000 GBP for any one occurrence or series of occurrences arising out of any one event.\nQ4B5b - Employer's (Compulsory) Liability at 10,000,000 GBP for any one occurrence or series of occurrences arising out of any one\nevent.\nQ4B5c - Public Liability Insurance at 10,000,000 GBP for any one occurrence or series of occurrences arising out of any one event.\nQ4B5c - Cyber Liability Insurance (First & Third Party cover) at 1,000,000 GBP in the aggregate.\nQ4B6 (i) Provision of Financial Ratio: Profit before interest and taxation (factual and identified within financial statements. Ratio to be greater than 1GBP. Bidders are to submit evidence of calculation.\nQ4B6 (ii) Provision of Financial Ratio: Net Current Assets (current assets divided by current liabilities). Ratio to be greater than 1:1 i.e. must be positive. Bidders are to submit evidence of calculation.\nQ4B6 (iii) Bidders shall include copies of their filed accounts (full details provided with in the online SPD).\nQ4B6 (iv) Parent Company Guarantee or Performance Bond (full details provided with in the online SPD). Requirement only required in the event a Bidder should fail in relation to the financial ratios or be unable to provide any of the information required.",
          "appliesTo": [
            "supplier"
          ],
          "description": "Q4B5a - Insurance - Professional Risk Indemnity\nQ4B5b - Insurance - Employer's (Compulsory) Liability\nQ4B5c - Insurance - Public Liability Insurance & Cyber Liability Insurance\nQ4B6 - Other Economic or Financial Requirements"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-3913",
      "name": "National Galleries of Scotland",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH4 3DS",
        "countryName": "United Kingdom",
        "streetAddress": "National Galleries of Scotland, 73 Belford Road"
      },
      "details": {
        "url": "http://www.nationalgalleries.org",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11042",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "08",
            "scheme": "COFOG",
            "description": "Recreation, culture and religion"
          }
        ]
      },
      "identifier": {
        "legalName": "National Galleries of Scotland"
      },
      "contactPoint": {
        "url": "https://www.publiccontractsscotland.gov.uk",
        "email": "amadeirarezende@nationalgalleries.org",
        "telephone": "+44 1316246374"
      }
    },
    {
      "id": "GB-FTS-10275",
      "name": "Edinburgh Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "EDINBURGH",
        "postalCode": "EH1 1LB",
        "countryName": "United Kingdom",
        "streetAddress": "Sheriff Court House, 27 Chambers Street"
      },
      "details": {
        "url": "https://scotcourts.gov.uk/"
      },
      "identifier": {
        "legalName": "Edinburgh Sheriff Court"
      },
      "contactPoint": {
        "email": "enquiries@scotcourts.gov.uk",
        "telephone": "+44 1312252525"
      }
    }
  ],
  "language": "en",
  "description": "National Galleries Scotland reserves the right to cancel the procurement at any time and not award a Contract. The expenditure, work or effort undertaken by Bidders prior to the Award of Contract is accordingly a matter solely for the commercial judgement of Bidders.\nLate SPDs and Tenders may not be considered by National Galleries Scotland.\nWith reference to section IV.1.3 ‘Information about a framework agreement’ where an envisaged number of participants to the framework agreement is stated to be 5, this is 5 per Lot of the Framework Agreement.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=814498.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nTenderers will be required to provide a Community Benefits Statement outlining their approach to community benefits they intend to\ndeliver over the duration of the Contract.\n(SC Ref:814498)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=814498",
  "initiationType": "tender"
}