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Extension of the Existing Laboratory Information Management System (LIMS) Contract via Contract Change Notice (CCN)

IT services: consulting
software development
Internet and support
Yorkshire & Humber (UKE3)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: SHEFFIELD TEACHING HOSPITALS NHS FOUNDATION TRUST: "Extension of the Existing Laboratory Information Management System (LIMS) Contract via Contract Change Notice (CCN)". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthoritySHEFFIELD TEACHING HOSPITALS NHS FOUNDATION TRUSTScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: SHEFFIELD TEACHING HOSPITALS NHS FOUNDATION TRUST
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for SHEFFIELD TEACHING HOSPITALS NHS FOUNDATION TRUST. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
Not availableNo published reports
Bid counts are not published for this buyer
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 1 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthoritySHEFFIELD TEACHING HOSPITALS NHS FOUNDATION TRUST
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published19 Mar 2026, 16:40 GMT
Last source update19 Mar 2026, 16:40 GMT
Recurring procurementNot published
ClassificationIT services: consulting, software development, Internet and support
Delivery area
Yorkshire & Humber (UKE3)
OCIDocds-h6vhtk-066f8f
What is being bought
This VEAT notice relates to the extension of the existing Laboratory Information Management System (LIMS) contract through a Contract Change Notice (CCN). The contract has reached the end of its permissible term; however, continuation is essential to maintain uninterrupted pathology services across the Trust. The incoming LIMS provider is not yet operational at Barnsley and Rotherham sites. The extension is required to ensure business continuity, patient safety, and continued clinical operation.
What changed
From the official release history
  1. Status changed to complete
    19 Mar 2026, 16:40 GMT
  2. Official notice release published
    19 Mar 2026, 16:40 GMT
  3. Buyer information updated
    19 Mar 2026, 16:40 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The Contracting Authority intends to award a Contract Change Notice (CCN) to extend the current LIMS contract beyond its original expiry date. The existing agreement has no further contractual extensions available; however, continuation of service is essential. The new LIMS provider is not yet operational at the Barnsley and Rotherham sites and will not be ready to mobilise for an extended period. Immediate termination of the incumbent solution would result in a critical loss of LIMS functionality, creating significant patient safety risks and rendering laboratory operations non‑functional. The extension covers ongoing provision of LIMS software, support, maintenance, hosting, and associated services required to keep the pathology service operational. Additional information: This notice relates to a temporary continuation of the incumbent service to maintain operational continuity while the Authority completes the necessary processes to determine future service arrangements.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    19 Mar 2026, 16:40 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 19 Mar 2026, 00:00 GMT · £2,426,683
Commercial outcome and competition
Awards
CLINISYS SOLUTIONS LIMITED
Not published · Not published · active
Contracts
Contract
£2,426,683 · signed 19 Mar 2026, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

SHEFFIELD TEACHING HOSPITALS NHS FOUNDATION TRUST

Contracting authority GB-FTS-177897
View buyer profile

  • SHEFFIELD TEACHING HOSPITALS NHS FOUNDATION TRUST
    buyer

    Northern General Hospital, Herries Rd, Sheffield, UKE32, S5 7AU
    sth.pathologyprocurement@nhs.net

  • CliniSys Solutions Limited
    supplier

    GB-COH: 03477318
    Goldsworth Place, One Forge End Woking Surrey, UK, GU21 6DB

  • High Court of Justice
    reviewBody

    London
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe Contracting Authority is required to maintain continuity of essential clinical services supported by its Laboratory Information Management System (LIMS). The existing contract has reached the end of its permissible term; however, the Authority has experienced events and circumstances not capable of being foreseen during the original procurement and contract period. These circumstances require the continuation of the incumbent LIMS solution to ensure uninterrupted service delivery while the Authority progresses the actions necessary to confirm future arrangements. A cessation of the incumbent system at this time would create significant operational and patient safety risks, and the usual procurement timescales cannot be complied with without jeopardising critical clinical services. The conditions set out under Regulation 32(2)(c) of the Public Contracts Regulations 2015 therefore apply. The scope of the extension is strictly limited to what is required to maintain service continuity.