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AwardedFind a Tender · award

DOJ - Northern Ireland Prison Service (NIPS) - Computerised Personnel and Salary (COMPASS) System Support

Buyer: Northern Ireland Prison Service →

View official notice ↗Official source

BuyerNorthern Ireland Prison Service
StatusAwarded
Deadline16 Mar 2026
Value£123,000
Published1 Apr 2026

What is being bought

NIPS wishes to appoint a Supplier for the provision of support and maintenance of its’ COMPASS system, via support days on a call off basis. The DOJ ISD provides ‘first-line’ support to the Users of the system. This contract is for the provision of support and maintenance on via call off support days as and when required (estimated 30 days per year). This contract is for an initial period of 2 years with 2 optional extensions of 1 year each.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

DOJ - Northern Ireland Prison Service (NIPS) - Computerised Personnel and Salary (COMPASS) System Support

Statusactive
Value£119,139

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-065644
Latest release ID030151-2026
Latest release timestampWed Apr 01 2026 09:11:19 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/014407-2026
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
1 Apr 2026award, contract030151-2026
19 Mar 2026award, contract025028-2026
17 Feb 2026tender014407-2026

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (3 releases)
1 Apr 2026 · 030151-2026 · award, contract
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19 Mar 2026 · 025028-2026 · award, contract
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        "country": "GB",
        "locality": "Withheld Town",
        "postalCode": "TW12 2BX",
        "countryName": "United Kingdom",
        "streetAddress": "Withheld address line 1"
      },
      "details": {
        "vcse": true,
        "scale": "sme"
      },
      "identifier": {
        "id": "PMBM-2912-XLDW",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "witheldemail@noreply.com"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
17 Feb 2026 · 014407-2026 · tender
{
  "id": "014407-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-02-17T15:10:51Z",
  "ocid": "ocds-h6vhtk-065644",
  "buyer": {
    "id": "GB-PPON-PRMX-2692-MXQX",
    "name": "Northern Ireland Prison Service"
  },
  "tender": {
    "id": "ID 6257085",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 123000,
          "currency": "GBP",
          "amountGross": 147600
        },
        "status": "active",
        "options": {
          "description": "This contract is for the provision of Support Days as and when required by NIPS on a Call- Off basis, the contract has an initial period of two years with two further options to extend by a further 1 year each to enable the client to extend their requirement to call off support days."
        },
        "renewal": {
          "description": "This contract has an initial period of 2 years with an option to extend the contract for a further two periods of one year each. "
        },
        "hasOptions": true,
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "AC1 - Proposed Methodology",
              "type": "quality",
              "description": "Weighting = 15 percent as per tender documentation "
            },
            {
              "name": "AC2 - Contract Management and Contingency",
              "type": "quality",
              "description": "Weighting = 15 percent as per tender documentation "
            },
            {
              "name": "AC3 - Total Contract Price",
              "type": "price",
              "description": "Weighting = 70 percent as per tender documentation "
            }
          ],
          "weightingDescription": "30 percent quality and 70 percent cost"
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "As per Tender documentation.  "
            },
            {
              "type": "technical",
              "description": "As per Tender documentation.  "
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKN",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          },
          {
            "id": "72250000",
            "scheme": "CPV",
            "description": "System and support services"
          },
          {
            "id": "72253000",
            "scheme": "CPV",
            "description": "Helpdesk and support services"
          },
          {
            "id": "72500000",
            "scheme": "CPV",
            "description": "Computer-related services"
          }
        ]
      }
    ],
    "title": "DOJ - Northern Ireland Prison Service (NIPS) - Computerised Personnel and Salary (COMPASS) System Support",
    "value": {
      "amount": 123000,
      "currency": "GBP",
      "amountGross": 147600
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "014407-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/014407-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-02-17T15:10:51Z"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-06-30T23:59:59+01:00"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-03-23T23:59:59+00:00"
    },
    "description": "NIPS wishes to appoint a Supplier for the provision of support and maintenance of its’ COMPASS system, via support days on a call off basis. The DOJ ISD provides ‘first-line’ support to the Users of the system. This contract is for the provision of support and maintenance on via call off support days as and when required (estimated 30 days per year). This contract is for an initial period of 2 years with 2 optional extensions of 1 year each.",
    "riskDetails": "The Contracting Authority has identified the following risks as risks that satisfy the criteria\nof Schedule 8 sub-paragraph (6)(a) of the Procurement Act 2023 i.e. that the risk/s could\njeopardise the satisfactory performance of the contract but, because of its/their nature,\ncannot be addressed in the contract as awarded:\n- All personnel providing the required call off support days including staff providing payroll, HR, and SAP BASIS requirements must hold valid SC clearance, any changes in staffing or clearance status could impact service delivery following contract award.\nExclusions\nIf at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become ‘excluded’ or ‘excludable’ as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded. \nThe Contracting Authority expressly reserves the rights:\n(I).\tnot to award any contract as a result of the procurement process commenced by publication of this notice;\n(II).\tto make whatever changes it may see fit to the content and structure of the tendering Competition;\n(III).\tto award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and\n(IV).\tto award contract(s) in stages.\nand in no circumstances will the Authority be liable for any costs incurred by candidates.\nThis project will be used to progress the Government’s wider social, economic and environmental objectives.",
    "tenderPeriod": {
      "endDate": "2026-03-16T15:00:00+00:00"
    },
    "contractTerms": {
      "financialTerms": "For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/ar ticles/account-ni-good-invoicing-practice\nContract Value \nThe estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority"
    },
    "enquiryPeriod": {
      "endDate": "2026-03-09T15:00:00+00:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Tenders must be submitted electronically via the  relevant Call for Tender (CfT) opportunity  on eTendersNI, website details immediately below.\nPaper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.\nThe tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PRMX-2692-MXQX",
      "name": "Northern Ireland Prison Service",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN06",
        "country": "GB",
        "locality": "Belfast",
        "postalCode": "BT4 3SQ",
        "countryName": "United Kingdom",
        "streetAddress": "Castle Buildings Stormont Estate"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          },
          {
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Northern Irish devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PRMX-2692-MXQX",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "SSDAdmin.CPD@finance-ni.gov.uk"
      }
    },
    {
      "id": "GB-PPON-PVWG-8426-YWXV",
      "name": "CPD - Supplies & Services Division",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ],
      "address": {
        "region": "UKN06",
        "country": "GB",
        "locality": "Belfast",
        "postalCode": "BT3 9ED",
        "countryName": "United Kingdom",
        "streetAddress": "303 Airport Road West"
      },
      "details": {
        "url": "https://www.finance-ni.gov.uk/topics/procurement"
      },
      "identifier": {
        "id": "PVWG-8426-YWXV",
        "scheme": "GB-PPON"
      },
      "roleDetails": "Construction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland",
      "contactPoint": {
        "email": "SSDAdmin.CPD@finance-ni.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}