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Official procurement procedure

Provision of Gate Lines and Platform Validators and Associated Installation and Maintenance Services

Industry specific software package
Installation services of electrical and mechanical equipment
Maintenance and repair of ticket-validation machinery
+3 more
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Transport for Wales Rail Limited (Utility Buyer): "Provision of Gate Lines and Platform Validators and Associated Installation and Maintenance Services". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityTransport for Wales Rail Limited (Utility Buyer)Scope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Transport for Wales Rail Limited (Utility Buyer)
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Transport for Wales Rail Limited (Utility Buyer). These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
2.1Bids / Report
55.6% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 21 active published awards; 9 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published3 Sept 2025, 14:40 BST
Last source update3 Sept 2025, 14:40 BST
Recurring procurementNot published
ClassificationIndustry specific software package, Installation services of electrical and mechanical equipment, Maintenance and repair of ticket-validation machinery, Smart card readers, Software package and information systems, Ticket-validation machines
Delivery area
OCIDocds-h6vhtk-04e67f
What is being bought
Sole supplier for the provision of Gates, Platform Validators, associated implementation and maintenance service and back office software. This procurement will cover all current and future stations in Wales and cross borders managed by Transport for Wales Rail Ltd.
What changed
From the official release history
  1. Status changed to complete
    3 Sept 2025, 14:40 BST
  2. Official notice release published
    3 Sept 2025, 14:40 BST
  3. tender value changed
    6 Mar 2025, 14:31 GMT
  4. Published value updated to £25,000,000
    6 Mar 2025, 14:31 GMT
  5. Status changed to published status
    6 Mar 2025, 14:31 GMT
  6. Status changed to active
    6 Mar 2025, 14:31 GMT
  7. Official notice release published
    6 Mar 2025, 14:31 GMT
  8. Official notice release published
    6 Mar 2025, 14:31 GMT
  9. Submission deadline changed to published date
    6 Mar 2025, 14:31 GMT
  10. Submission deadline changed to 28 Mar 2025, 12:00 GMT
    6 Mar 2025, 14:31 GMT
  11. Buyer information updated
    6 Mar 2025, 14:31 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Transport for Wales Rail Limited (TfWRL) are proud to support Welsh Government's vision of a high quality, safe, integrated, affordable and accessible transport network of which the people of Wales are proud. To that end, we have successfully piloted and implemented Metro Train and Bus Services and PAYG ticketless travel in parts of South Wales. TfWRL is seeking to expand these services via the appointment of a single technology provider who can deliver the required hardware and software infrastructure. Our core objectives are to: - Standardise the technology being used at all stations that require ticket gates and/or platform validators. - Standardise the customers experience and staff operational requirements at all stations that require ticket gates and/or platform validators - Achieve a single back office process for all station based validation of ticket based journeys which currently includes Magstripe and PRT QR/Barcode paper tickets, QR/Barcode digital tickets, and Season tickets on ITSO smart card. - Ensure all ticketless journeys via PAYG are integrated into our existing 3rd party back office system. - Implement remote gate monitoring and management capabilities for staff to see and help passengers who are unable to pass through the gate. - Ensure that staff supporting customers at the gate line can open the gate safely and with speed and efficiency to avoid unnecessary queues and station overload. This includes remote web or app based services as well as physical gate based controls. - Provide a suite of essential operational reports, data integrations, and self-service style data extraction capabilities. - Ensure all interactions with the gate to set up, monitor, maintain, and use the gate are captured and are auditable and that gate ticket process rules are configurable as needed. - Provide appropriate solutions for stations with event based and seasonal swells. - Enable the development by TfWRL and our partners, a system of connected interfaces through modern APIs for station help and remote gate line functions. Decommission existing gate and PVAL infrastructure currently in place. Decommission gate and PVAL infrastructure upon exit of contract or at individual stations during the term of the agreement as befits the delivery of TfWRL station strategy.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    3 Sept 2025, 14:40 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 28 Aug 2025, 00:00 BST · Not published
Commercial outcome and competition
Awards
VIX TECHNOLOGY UK LIMITED
Not published · Not published · active
Contracts
Contract
Not published · signed 28 Aug 2025, 00:00 BST · active
Bid statistics
bids: 2 (lot 1)
electronicBids: 2 (lot 1)
foreignBidsFromEU: 2 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
smeBids: 0 (lot 1)
Buyer and organisations in this procedure

Transport for Wales Rail Limited (Utility Buyer)

Contracting authority GB-FTS-12368
View buyer profile
  • Transport for Wales Rail Limited (Utility Buyer)
    buyer

    3 Llys Cadwyn, Pontypridd, Rhondda Cynon Taf, UKL, CF37 4TH
    +44 2920720500
  • High Court
    reviewBody

    Royal Courts of Justice, The Strand, London, WC2A 2LL
    +44 2079477501
  • VIX TECHNOLOGY UK LIMITED
    supplier

    Ridgecourt The Ridge, Epsom, Surrey, UKH12, KT187EP
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published