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Official procurement procedure

Subject Access Request Support Services

Data collection and collation services
South East (UKJ3)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Hampshire County Council: "Subject Access Request Support Services". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityHampshire County CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Hampshire County Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Hampshire County Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
9.6Bids / Report
15.9% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 45 active published awards; 44 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityHampshire County Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSDynamic market
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published17 Apr 2025, 16:55 BST
Last source update17 Apr 2025, 16:55 BST
Recurring procurementNot published
ClassificationData collection and collation services
Delivery area
South East (UKJ3)
OCIDocds-h6vhtk-04cd84
What is being bought
Hampshire County Council's Childrens Services directorate has established a Dynamic Purchasing System (DPS) to assist with the processing of outsourced Subject Access Requests (SARs) in the event of demand outweighing internal resource, ensuring statutory timescales can still be met. The requirement entails handling and processing of data regarding clients, customers, and members of the public, to enable the disclosure of information under the laws of UKGDPR and the Data Protection Act (2018).   Services in scope of this requirement include:    Provision of Subject Access Request disclosures within statutory timeframes stipulated in the UK GDPR. These timeframes will be given to the provider by the County Council.      Ensure that responses provided to the County Council are accurate and that all information that is exempt from disclosure has been removed or marked for removal.   Ensure that all information is secured to the appropriate security standards in transit and whilst being held in the provider's host system.  
What changed
From the official release history
  1. tender value changed
    17 Apr 2025, 16:55 BST
  2. Status changed to complete
    17 Apr 2025, 16:55 BST
  3. Official notice release published
    17 Apr 2025, 16:55 BST
  4. Submission deadline changed to published date
    17 Apr 2025, 16:55 BST
  5. Buyer information updated
    17 Apr 2025, 16:55 BST
  6. Status changed to active
    4 Feb 2025, 14:10 GMT
  7. Official notice release published
    4 Feb 2025, 14:10 GMT
  8. Submission deadline changed to 5 Mar 2025, 14:00 GMT
    4 Feb 2025, 14:10 GMT
  9. Published value updated to £600,000
    6 Jan 2025, 11:58 GMT
  10. Status changed to planned
    6 Jan 2025, 11:58 GMT
  11. Official notice release published
    6 Jan 2025, 11:58 GMT
  12. Buyer information updated
    6 Jan 2025, 11:58 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The DPS commenced on the 26th March 2025 for a duration of 3 years. The DPS was procured under the restricted procedure -34(5) of the PCRs 2015. At its initial iteration, 7 DPS contracts were awarded to suppliers. Additional information: Please see link below for details of suppliers who have been awarded a place on the DPS. This will be updated on a quarterly basis as new suppliers join the DPS. https://www.hants.gov.uk/business/procurement/childrens-services-open-framework-contractors
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    17 Apr 2025, 16:55 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 25 Mar 2025, 00:00 GMT · £600,000
Commercial outcome and competition
Awards
Please see link in Section 11.2.14
Not published · Not published · active
Contracts
Contract
£600,000 · signed 25 Mar 2025, 00:00 GMT · active
Bid statistics
bids: 7 (lot 1)
electronicBids: 7 (lot 1)
smeBids: 7 (lot 1)
Buyer and organisations in this procedure

Hampshire County Council

Contracting authority GB-FTS-139299
View buyer profile

  • Hampshire County Council
    buyer

    The Castle, High Street, Winchester, UKJ3, SO238UJ
    strategic.procurement@hants.gov.uk

  • Please see link in Section 11.2.14
    supplier

    see link in 11.2.14, UK

  • The High Court of England and Wales
    reviewBody

    London
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published