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Official procurement procedure

Welsh Examinations Database

Data collection and collation services
Data services
Data-processing services
+4 more
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Llywodraeth Cymru / Welsh Government: "Welsh Examinations Database". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityLlywodraeth Cymru / Welsh GovernmentScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Llywodraeth Cymru / Welsh Government
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Llywodraeth Cymru / Welsh Government. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
6.8Bids / Report
32.6% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 107 active published awards; 92 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published2 Jul 2024, 15:07 BST
Last source update2 Jul 2024, 15:07 BST
Recurring procurementNot published
ClassificationData collection and collation services, Data services, Data-processing services, Database and operating software development services, Database services, Database systems, Statistical services
Delivery area
OCIDocds-h6vhtk-043672
What is being bought
The Welsh Government is seeking a contractor to collect, validate, match and provide an annual data set of all approved qualifications in public examinations (e.g. GCSEs and A levels) achieved by students at examination centres in Wales (e.g. schools, FE colleges). The contractor will be expected to demonstrate an in-depth knowledge of the public examinations system in Wales , have experience of securely processing and matching large volumes of personal data and be able to communicate with schools verbally and in writing in both English and Welsh. The successful supplier will be awarded an initial 3 year contract valued at GBP375,000 with the possibility of a 2 year extension valued at GBP250,000. The main services that the contractor will be expected to provide are: (a) Work with at least 20 awarding organisations (but the number may vary annually) e.g. WJEC, Pearson, AQA to: i. Agree an annual timetable of data transfers ii. Agree a data format, and as far as possible working within existing data sharing formats used by awarding bodies iii. Provide a secure data transfer system (see (e) below) for the transfer of data from awarding organisations to the contractor or agree an alternative secure data transfer method. (b) match individual level data across different awarding organisations, different establishments and across time (in the cases where some examinations have been taken earlier than normal) to produce a complete and historical record for each student’s qualifications. (c) provide the Client with this matched data set in a pre-defined format and according to an agreed timetable. (d) provide a bilingual (Welsh and English) telephone and e-mail help desk function. The help desk will field enquiries from schools and colleges. (e) Provide a secure on-line data transfer and help desk system with individual accounts for all schools, colleges and awarding organisations (300-400 users). This system will allow awarding organisations to provide data to the contractor and for schools to raise queries and upload documents or evidence where they do not agree with the data provided to them during the data checking periods. (f) Unless exempt, the contractor must be registered with the Information Commissioner’s Office for the processing of personal data. (g) The contractor must possess a current Cyber Essentials Plus accreditation or equivalent for the full duration of the contract.
What changed
From the official release history
  1. tender value changed
    2 Jul 2024, 15:07 BST
  2. Status changed to complete
    2 Jul 2024, 15:07 BST
  3. Official notice release published
    2 Jul 2024, 15:07 BST
  4. Submission deadline changed to published date
    2 Jul 2024, 15:07 BST
  5. Status changed to active
    12 Apr 2024, 15:49 BST
  6. Official notice release published
    12 Apr 2024, 15:49 BST
  7. Submission deadline changed to 29 Apr 2024, 14:00 BST
    12 Apr 2024, 15:49 BST
  8. Published value updated to £375,000
    1 Feb 2024, 15:19 GMT
  9. Status changed to planned
    1 Feb 2024, 15:19 GMT
  10. Official notice release published
    1 Feb 2024, 15:19 GMT
  11. Buyer information updated
    1 Feb 2024, 15:19 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The successful supplier will be awarded an initial 3 year contract with the possibility of a 2 year extension with a potential total contract value of GBP 625,000 exc. VAT. The contract will be procured via the FTS Open tender procedure through e-Tender Wales. Further information on the intended process will be provided in the tender documentation with access outlined below. E-Tender Information: https://etenderwales.bravosolution.co.uk - The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation. - Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration. - The User who performs the Registration becomes the Super User for the Organisation. - On registering on the Platform the Super User will select a Username and will receive a password. - The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page. - In order to log-in to the Platform please enter your Username and Password. - Note: If you forget your Password then visit the homepage and click “Forgot your password?” - Registration should only be performed once for each Organisation. - If you think that someone in your Organisation may have already registered on this Platform then you must not register again. - Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform. - Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation). - Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform. - Tenders must be uploaded to the BravoSolution portal by 2pm How To Find The ITT: - Once logged in you must click on ‘ITT’s Open to all Suppliers’ - The e-tender references for this contract are: project_xxxx, itt_xxxx. - Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page. - You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area. - Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    2 Jul 2024, 15:07 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 18 Jun 2024, 00:00 BST · £360,195
Commercial outcome and competition
Awards
FFT Education
Not published · Not published · active
Contracts
Contract
£360,195 · signed 18 Jun 2024, 00:00 BST · active
Bid statistics
bids: 3 (lot 1)
electronicBids: 3 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 3 (lot 1)
smeBids: 3 (lot 1)
Buyer and organisations in this procedure

Llywodraeth Cymru / Welsh Government

Contracting authority GB-FTS-64011
View buyer profile
  • Llywodraeth Cymru / Welsh Government
    buyer
    centralPurchasingBody

    Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park, Caerdydd / Cardiff, UKL, CF10 3NQ
    +44 3000257095
  • FFT Education
    supplier

    The Pavilion, 60 Eastgate, Cowbridge, UKL22, 60 Eastgat
  • High Court
    reviewBody

    Royal Courts of Justice, The Strand, London, WC2A 2LL
    +44 2079477501
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published