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Official procurement procedure

Grounds Maintenance Contract Extension

Grounds maintenance services
West Midlands (UKG13)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Stratford-On-Avon District Council: "Grounds Maintenance Contract Extension". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityStratford-On-Avon District CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Stratford-On-Avon District Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Stratford-On-Avon District Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
7.3Bids / Report
33.3% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 4 active published awards; 3 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityStratford-On-Avon District Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published2 Feb 2022, 11:30 GMT
Last source update2 Feb 2022, 11:30 GMT
Recurring procurementNot published
ClassificationGrounds maintenance services
Delivery area
West Midlands (UKG13)
OCIDocds-h6vhtk-031225
What is being bought
Intention to extend existing contract for grounds maintenance services under regulation 72(1)(e) of the Public Contracts Regulations 2015. The contract is currently due to end on 31 March 2023. The intention is that it will be extended for a period of 1 year only from 1 April 2023 to 31 March 2024. The Council is currently aligning services with neighbouring Warwick District Council as part of a programme of shared services and joint arrangements. Warwickshire County Council is also looking at highway verge maintenance and future requirements, particularly in light of the climate change and biodiversity agenda. The contracting authority needs to devise the specification for the future contract in light of these competing considerations. It may need to consult further before arriving at the desired specification. There is a provisional timetable of activity for 2022/23 to ensure that the final specification is ready for the start a procurement process in early/late Spring 2023.
What changed
From the official release history
  1. Status changed to complete
    2 Feb 2022, 11:30 GMT
  2. Official notice release published
    2 Feb 2022, 11:30 GMT
  3. Buyer information updated
    2 Feb 2022, 11:30 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The Council let the grounds maintenance contract in 2013 for a period of 5 years with optional 5-year extension. The contract was extended in 2018 and is due to expire on 31 March 2023. Much has changed since 2013, particularly around climate change and biodiversity in the past 2-3 years. The Environment Act 2021 (and any policy statements or regulations flowing from it) may have implications for environmental management, nature and biodiversity. In December 2021, the Council and Warwick District Council submitted a formal business case to the Secretary of State for Levelling up, Housing and Communities proposing a merger of the two councils into a new South Warwickshire Council. All services are run by joint heads of services and each service is being aligned, shared or merged in a programme of work between 2022 and 2024. In addition to the environmental and climate change aspirations, it will be necessary to reflect on service provision across both district councils, together with service activity by Warwickshire County Council, in devising a new specification for the future delivery of grounds maintenance services to the Council. This will take time to get right. Given the scope and pace of the horizon changes highlighted above, it is essential that the new specification is properly developed to secure policy outcomes and value for money. An action plan has been drawn up setting up the various tasks and processes needed to arrive at a final specification and a one-year extension is the minimum period necessary to deliver this with any degree of confidence. The Council is mindful of the need to act transparently and proportionately and in accordance with the Public Contracts Regulations 2015. The Council has concluded and believes that the modification is permissible under regulation 72(1)(e) i.e. because it is not substantial, having applied the various tests. The grounds maintenance contract will therefore be modified in 2022 (after the expiry of 30 days from the date of this notice) to permit a further extension of 1 year to 31 March 2024. The new contract opportunity will be advertised in Spring 2023.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    2 Feb 2022, 11:30 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 31 Jan 2022, 00:00 GMT · £531,000
Commercial outcome and competition
Awards
idverde UK
Not published · Not published · active
Contracts
Contract
£531,000 · signed 31 Jan 2022, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Stratford-On-Avon District Council

Contracting authority GB-FTS-13696
View buyer profile
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe Council let the grounds maintenance contract in 2013 for a period of 5 years with optional 5-year extension. The contract was extended in 2018 and is due to expire on 31 March 2023. Much has changed since 2013, particularly around climate change and biodiversity in the past 2-3 years. The Environment Act 2021 (and any policy statements or regulations flowing from it) may have implications for environmental management, nature and biodiversity. In December 2021, the Council and Warwick District Council submitted a formal business case to the Secretary of State for Levelling up, Housing and Communities proposing a merger of the two councils into a new South Warwickshire Council. All services are run by joint heads of services and each service is being aligned, shared or merged in a programme of work between 2022 and 2024. In addition to the environmental and climate change aspirations, it will be necessary to reflect on service provision across both district councils, together with service activity by Warwickshire County Council, in devising a new specification for the future delivery of grounds maintenance services to the Council. This will take time to get right. Given the scope and pace of the horizon changes highlighted above, it is essential that the new specification is properly developed to secure policy outcomes and value for money. An action plan has been drawn up setting up the various tasks and processes needed to arrive at a final specification and a one-year extension is the minimum period necessary to deliver this with any degree of confidence. The Council is mindful of the need to act transparently and proportionately and in accordance with the Public Contracts Regulations 2015. The Council has concluded and believes that the modification is permissible under regulation 72(1)(e) i.e. because it is not substantial, having applied the various tests. The grounds maintenance contract will therefore be modified in 2022 (after the expiry of 30 days from the date of this notice) to permit a further extension of 1 year to 31 March 2024. The new contract opportunity will be advertised in Spring 2023.