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Published 18 Feb 2025, 16:24 GMT

Official UK procurement notice

TD2235- Supply Of Papers, Cards, Plain, Printed, and Printed Postage Impression (PPI) Envelopes.

Official notice

Authority: Derby City Council (Local council)·Consortium: 2 public authorities

3 lotsGoodsOpen procedure
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: East Midlands (UKF11)
Published estimate£320,000total for 3 lots
Submissions closed 31 Mar 2025awarded 25 Jun 2025
Awarded to Elliott Baxter & Company Ltd, Premier Paper Group Ltd2 awards

What is being bought3 lots · detail below

Published requirement description

Derby City Council (the Council) is undertaking this procurement to establish a contract for the supply Paper, Card, and Envelopes in various sizes and weights.

The initial contract period is for 3 years (36 months) the contract is due to commence 14th July 2025 and expire 13th July 2028.

There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months)

  • Recurrence: Approx 9 months prior to contract expiry

CPV: Office supplies · Printed envelopes · Printing paper

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£320,000 together)
Lot #1Paper and CardsCancelledRenewalPublished value£270,000

The requirement is for the supply of paper and card in various weights and sizes ranging from a minimum weight of 75gsm up to 300gsm and sizes from A4 to SRA3 coated and uncoated stock with the majority of this being white but there will occasionally be need for coloured paper, card, and speciality paper.

Delivery: East Midlands
Extensions: There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months) · The initial contract period is for 3 years (36 months) the contract is estimated to commence 18th May 2025 and expire 17th May 2028. There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months)Variant bids: not allowed
30197630 Printing paper
Lot #2Plain, Printed, And Printed Postage Impression (PPI) EnvelopesCancelledRenewalPublished value£35,000

The requirement is for the supply of Plain, Printed and Postage Printed Impression (PPI) Envelopes with the Royal Mail logo on the right-hand top corner and which meets the Royal Mail specification. The Council requirement is for a mix of window and non-window, gummed, machine, self-seal, peel, and seal envelopes in various sizes ranging from C6 to oversize C4.

Delivery: East Midlands
Extensions: There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months) · The initial contract period is for 3 years (36 months) the contract is estimated to commence 18th May 2025 and expire 17th May 2028. There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months)Variant bids: not allowed
30199710 Printed envelopes
Lot #3Large FormatCancelledRenewalPublished value£15,000

The requirement is for large format paper in sizes A0, A1, A2 in various weights coated and uncoated stock and Roll Banners.

Delivery: East Midlands
Extensions: There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months) · The initial contract period is for 3 years (36 months) the contract is estimated to commence 18th May 2025 and expire 17th May 2028. There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months)Variant bids: not allowed
30197630 Printing paper

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    See Part Two - Terms and Conditions

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Approx 9 months prior to contract expiry
First published
18 Feb 2025, 16:24 GMT
Last source update
4 Aug 2025, 10:32 BST
Award evaluation window
31 Mar 2025 – …
FTS notice number
2025/S 000-045527
Classification (CPV)
Office suppliesPrinted envelopesPrinting paper
Delivery area
East Midlands (UKF11)
Official registry OCID
ocds-h6vhtk-04e383 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

As per Part Two - Specification

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Submission deadline
31 Mar 2025, 14:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
31 Mar 2025, 14:15 BST
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

31 Mar 2025 → 4 Aug 2025 · 3 dates
  1. Submission deadline
    31 Mar 2025, 14:00 BST
  2. Bids opened
    31 Mar 2025, 14:15 BST
  3. Notice published
    4 Aug 2025, 10:32 BST

Notice history

2 events · 2 releases on Find a Tender · since 4 Aug 2025
  1. Status changed to complete
    4 Aug 2025, 10:32 BST
  2. Buyer details updated
    4 Aug 2025, 10:32 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £399,2052 contracts exc. VAT
Bids received 4
Contracts signed 2latest 25 Jun 2025
Awarded toValueDateStatus
Not linked to a lot2 awards
Elliott Baxter & Company Ltd£279,205 †—Awarded
Premier Paper Group Ltd£120,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids———

Contracting authority & participating public bodies

2 public bodies on the notice

DERBY CITY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Corporation Street, Derby, East Midlands, DE12FSContact email Published organisation website ↗

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria