Unmodified official OCDS data retained by Tenderline for this procurement process.
Complete current OCDS release JSON
{
"id": "084517-2025",
"tag": [
"tender"
],
"date": "2025-12-18T15:15:50Z",
"ocid": "ocds-h6vhtk-05f971",
"buyer": {
"id": "GB-FTS-55890",
"name": "ScotRail Trains Limited"
},
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000818982"
}
],
"tender": {
"id": "SR-PACT-PROJ-673",
"lots": [
{
"id": "1",
"title": "Finance Services",
"status": "active",
"renewal": {
"description": "2 periods of up to 12 months as optional extensions"
},
"hasOptions": false,
"hasRenewal": true,
"description": "ScotRail Trains Limited are looking for a provider of Finance Services for the provision of Accounts Payable, Accounts Receivable, Treasury and VAT services.\nAn effective Finance Services provision is essential in ensuring suppliers are paid accurately and on time; customers are invoiced promptly and debts collected; and VAT returns are made accurately and in line with HMRC rules and regulations. The Finance Services provision should deliver a service which works seamlessly with the business and be viewed as an extension to the in-house Finance department.\nAssociated tasks to be administered by the provider will include but are not limited\nto the following-\n- Process AP invoices daily\n- Prepare a twice a week BACS payment run\n- Prepare manual CHAPs payment runs as required\n- Resolve invoice queries from suppliers, liaising with ScotRail requisitioners when required\n- Raise AR invoices as required, which includes regular tenant income contracts as well as ad hoc other services\n- Post journals as required into finance system (cash journals, AP journals, etc)\n- Prepare 12 VAT returns per year based on special periods (aligning with the 4 week rail periods)\n- Provide VAT support when processing both AP and AR invoices\n- Period end reporting and prepare key reconciliations on a periodic basis (13 periods based on 4 week rail periods)\n- MI reporting\nScotRail currently uses Advanced products (Open Accounts and EBIS) for their finance related systems and will provide licence access to these systems. However, the finance system may be subject to change over the life of the contract where ScotRail review their systems strategy for this service and are required to conduct a tender for the system in the future. Additional information: For more information and to complete the Pre Qualification Questionnaire (PQQ) please access our Wax e-sourcing portal here - https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx",
"secondStage": {
"maximumCandidates": 50,
"minimumCandidates": 50
},
"contractPeriod": {
"durationInDays": 1080
},
"submissionTerms": {
"variantPolicy": "notAllowed"
}
},
{
"id": "2",
"title": "Payroll Services",
"status": "active",
"renewal": {
"description": "2 periods of up to 12 months as optional extensions"
},
"hasOptions": false,
"hasRenewal": true,
"description": "ScotRail trains are looking for a provider of Payroll Services for the processing of a payroll for circa 6,000 active employees on a 4 weekly pay cycle.\nAn effective payroll provision is essential in ensuring employees are paid accurately and on time, maintaining compliance with tax and legal requirements, and providing accurate data and reporting information as required. The payroll service should deliver a seamless employee experience and support employee engagement and trust in ScotRail as an employer.\nAssociated tasks to be administered by the provider will include but are not limited to the following:\n- Processing salary payments for rostered and non-rostered staff every 4 weeks\n- Processing additional payments including overtime\n- Ensuring compliance with all HMRC regulations\n- Processing sick pay entitlements\n- Processing payment for family friendly leave\n- Implementing pay awards in a timely manner to ensure positive employee relations are maintained with the four Trade Unions\n- Process changes to employee Terms & Conditions as required\n- Updating payroll records periodically to ensure accurate payment to employees\n- Responding to queries from employees by phone and email\n- Process payments to third parties and complete the associated administrative tasks\n- Pension scheme administration\n- Processing P11D’s\n- MI reporting\nScotRail currently uses iTrent for payroll and will provide licence access to the system. However, the payroll system may be subject to change over the life of the contract where ScotRail review their systems strategy for this service and are required to conduct a tender for the system in the future Additional information: For more information and to complete the Pre Qualification Questionnaire please access our Wax e-sourcing portal here - https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx",
"secondStage": {
"maximumCandidates": 50,
"minimumCandidates": 50
},
"contractPeriod": {
"durationInDays": 1080
},
"submissionTerms": {
"variantPolicy": "notAllowed"
}
}
],
"items": [
{
"id": "1",
"relatedLot": "1",
"deliveryLocation": {
"description": "Glasgow/Scotland/UK"
},
"deliveryAddresses": [
{
"region": "UK"
}
],
"additionalClassifications": [
{
"id": "79211000",
"scheme": "CPV",
"description": "Accounting services"
},
{
"id": "79211120",
"scheme": "CPV",
"description": "Sales and purchases recording services"
},
{
"id": "66122000",
"scheme": "CPV",
"description": "Corporate finance and venture capital services"
}
]
},
{
"id": "2",
"relatedLot": "2",
"deliveryLocation": {
"description": "Glasgow/Scotland/UK"
},
"deliveryAddresses": [
{
"region": "UK"
}
],
"additionalClassifications": [
{
"id": "79211110",
"scheme": "CPV",
"description": "Payroll management services"
}
]
}
],
"title": "ScotRail Finance and Payroll Services",
"status": "active",
"coveredBy": [
"GPA"
],
"legalBasis": {
"id": "32014L0025",
"scheme": "CELEX"
},
"lotDetails": {
"maximumLotsBidPerSupplier": null
},
"description": "ScotRail currently operates an out-sourced Shared Service Centre providing finance and payroll service functions. Whilst ScotRail are looking to engage the market and understand the capabilities of potential suppliers to provide these services in the future, we are also exploring other options including insourcing of both finance and payroll services.\nThis procurement will help shape our strategy for the future of our finance and payroll functions. Should the outsourcing model be approved, ScotRail plan to launch an ITN early next year.\nProspective suppliers who have the capacity and capability are asked to access our procurement portal Wax Digital to complete the Pre-Qualification Questionnaire (PQQ).",
"secondStage": {
"invitationDate": "2026-02-27T00:00:00Z"
},
"tenderPeriod": {
"endDate": "2026-01-19T12:00:00Z"
},
"hasRecurrence": false,
"classification": {
"id": "79000000",
"scheme": "CPV",
"description": "Business services: law, marketing, consulting, recruitment, printing and security"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 180
}
},
"submissionMethod": [
"electronicSubmission"
],
"procurementMethod": "selective",
"mainProcurementCategory": "services",
"submissionMethodDetails": "https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx",
"procurementMethodDetails": "Negotiated procedure with prior call for competition"
},
"parties": [
{
"id": "GB-FTS-55890",
"name": "ScotRail Trains Limited",
"roles": [
"buyer",
"centralPurchasingBody"
],
"address": {
"region": "UKM",
"locality": "Glasgow",
"postalCode": "G2 6HQ",
"countryName": "United Kingdom",
"streetAddress": "Atrium Court, 50 Waterloo Street"
},
"details": {
"url": "http://www.scotrail.co.uk",
"buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30589",
"classifications": [
{
"id": "RAILWAY_SERVICES",
"scheme": "TED_CE_ACTIVITY",
"description": "Railway services"
}
]
},
"identifier": {
"legalName": "ScotRail Trains Limited"
},
"contactPoint": {
"url": "https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx",
"email": "sheryl.s.cupples@scotrail.co.uk",
"telephone": "+44 3448110141"
}
},
{
"id": "GB-FTS-169662",
"name": "High Court of Justiciary",
"roles": [
"reviewBody"
],
"address": {
"locality": "Glasgow",
"countryName": "United Kingdom"
},
"identifier": {
"legalName": "High Court of Justiciary"
}
}
],
"language": "en",
"description": "For more information and access to our PQQ please access our Wax e-sourcing portal here - https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx\n(SC Ref:818982)",
"initiationType": "tender"
}Complete JSON history (1 releases)
18 Dec 2025 · 084517-2025 · tender
{
"id": "084517-2025",
"tag": [
"tender"
],
"date": "2025-12-18T15:15:50Z",
"ocid": "ocds-h6vhtk-05f971",
"buyer": {
"id": "GB-FTS-55890",
"name": "ScotRail Trains Limited"
},
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000818982"
}
],
"tender": {
"id": "SR-PACT-PROJ-673",
"lots": [
{
"id": "1",
"title": "Finance Services",
"status": "active",
"renewal": {
"description": "2 periods of up to 12 months as optional extensions"
},
"hasOptions": false,
"hasRenewal": true,
"description": "ScotRail Trains Limited are looking for a provider of Finance Services for the provision of Accounts Payable, Accounts Receivable, Treasury and VAT services.\nAn effective Finance Services provision is essential in ensuring suppliers are paid accurately and on time; customers are invoiced promptly and debts collected; and VAT returns are made accurately and in line with HMRC rules and regulations. The Finance Services provision should deliver a service which works seamlessly with the business and be viewed as an extension to the in-house Finance department.\nAssociated tasks to be administered by the provider will include but are not limited\nto the following-\n- Process AP invoices daily\n- Prepare a twice a week BACS payment run\n- Prepare manual CHAPs payment runs as required\n- Resolve invoice queries from suppliers, liaising with ScotRail requisitioners when required\n- Raise AR invoices as required, which includes regular tenant income contracts as well as ad hoc other services\n- Post journals as required into finance system (cash journals, AP journals, etc)\n- Prepare 12 VAT returns per year based on special periods (aligning with the 4 week rail periods)\n- Provide VAT support when processing both AP and AR invoices\n- Period end reporting and prepare key reconciliations on a periodic basis (13 periods based on 4 week rail periods)\n- MI reporting\nScotRail currently uses Advanced products (Open Accounts and EBIS) for their finance related systems and will provide licence access to these systems. However, the finance system may be subject to change over the life of the contract where ScotRail review their systems strategy for this service and are required to conduct a tender for the system in the future. Additional information: For more information and to complete the Pre Qualification Questionnaire (PQQ) please access our Wax e-sourcing portal here - https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx",
"secondStage": {
"maximumCandidates": 50,
"minimumCandidates": 50
},
"contractPeriod": {
"durationInDays": 1080
},
"submissionTerms": {
"variantPolicy": "notAllowed"
}
},
{
"id": "2",
"title": "Payroll Services",
"status": "active",
"renewal": {
"description": "2 periods of up to 12 months as optional extensions"
},
"hasOptions": false,
"hasRenewal": true,
"description": "ScotRail trains are looking for a provider of Payroll Services for the processing of a payroll for circa 6,000 active employees on a 4 weekly pay cycle.\nAn effective payroll provision is essential in ensuring employees are paid accurately and on time, maintaining compliance with tax and legal requirements, and providing accurate data and reporting information as required. The payroll service should deliver a seamless employee experience and support employee engagement and trust in ScotRail as an employer.\nAssociated tasks to be administered by the provider will include but are not limited to the following:\n- Processing salary payments for rostered and non-rostered staff every 4 weeks\n- Processing additional payments including overtime\n- Ensuring compliance with all HMRC regulations\n- Processing sick pay entitlements\n- Processing payment for family friendly leave\n- Implementing pay awards in a timely manner to ensure positive employee relations are maintained with the four Trade Unions\n- Process changes to employee Terms & Conditions as required\n- Updating payroll records periodically to ensure accurate payment to employees\n- Responding to queries from employees by phone and email\n- Process payments to third parties and complete the associated administrative tasks\n- Pension scheme administration\n- Processing P11D’s\n- MI reporting\nScotRail currently uses iTrent for payroll and will provide licence access to the system. However, the payroll system may be subject to change over the life of the contract where ScotRail review their systems strategy for this service and are required to conduct a tender for the system in the future Additional information: For more information and to complete the Pre Qualification Questionnaire please access our Wax e-sourcing portal here - https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx",
"secondStage": {
"maximumCandidates": 50,
"minimumCandidates": 50
},
"contractPeriod": {
"durationInDays": 1080
},
"submissionTerms": {
"variantPolicy": "notAllowed"
}
}
],
"items": [
{
"id": "1",
"relatedLot": "1",
"deliveryLocation": {
"description": "Glasgow/Scotland/UK"
},
"deliveryAddresses": [
{
"region": "UK"
}
],
"additionalClassifications": [
{
"id": "79211000",
"scheme": "CPV",
"description": "Accounting services"
},
{
"id": "79211120",
"scheme": "CPV",
"description": "Sales and purchases recording services"
},
{
"id": "66122000",
"scheme": "CPV",
"description": "Corporate finance and venture capital services"
}
]
},
{
"id": "2",
"relatedLot": "2",
"deliveryLocation": {
"description": "Glasgow/Scotland/UK"
},
"deliveryAddresses": [
{
"region": "UK"
}
],
"additionalClassifications": [
{
"id": "79211110",
"scheme": "CPV",
"description": "Payroll management services"
}
]
}
],
"title": "ScotRail Finance and Payroll Services",
"status": "active",
"coveredBy": [
"GPA"
],
"legalBasis": {
"id": "32014L0025",
"scheme": "CELEX"
},
"lotDetails": {
"maximumLotsBidPerSupplier": null
},
"description": "ScotRail currently operates an out-sourced Shared Service Centre providing finance and payroll service functions. Whilst ScotRail are looking to engage the market and understand the capabilities of potential suppliers to provide these services in the future, we are also exploring other options including insourcing of both finance and payroll services.\nThis procurement will help shape our strategy for the future of our finance and payroll functions. Should the outsourcing model be approved, ScotRail plan to launch an ITN early next year.\nProspective suppliers who have the capacity and capability are asked to access our procurement portal Wax Digital to complete the Pre-Qualification Questionnaire (PQQ).",
"secondStage": {
"invitationDate": "2026-02-27T00:00:00Z"
},
"tenderPeriod": {
"endDate": "2026-01-19T12:00:00Z"
},
"hasRecurrence": false,
"classification": {
"id": "79000000",
"scheme": "CPV",
"description": "Business services: law, marketing, consulting, recruitment, printing and security"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 180
}
},
"submissionMethod": [
"electronicSubmission"
],
"procurementMethod": "selective",
"mainProcurementCategory": "services",
"submissionMethodDetails": "https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx",
"procurementMethodDetails": "Negotiated procedure with prior call for competition"
},
"parties": [
{
"id": "GB-FTS-55890",
"name": "ScotRail Trains Limited",
"roles": [
"buyer",
"centralPurchasingBody"
],
"address": {
"region": "UKM",
"locality": "Glasgow",
"postalCode": "G2 6HQ",
"countryName": "United Kingdom",
"streetAddress": "Atrium Court, 50 Waterloo Street"
},
"details": {
"url": "http://www.scotrail.co.uk",
"buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30589",
"classifications": [
{
"id": "RAILWAY_SERVICES",
"scheme": "TED_CE_ACTIVITY",
"description": "Railway services"
}
]
},
"identifier": {
"legalName": "ScotRail Trains Limited"
},
"contactPoint": {
"url": "https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx",
"email": "sheryl.s.cupples@scotrail.co.uk",
"telephone": "+44 3448110141"
}
},
{
"id": "GB-FTS-169662",
"name": "High Court of Justiciary",
"roles": [
"reviewBody"
],
"address": {
"locality": "Glasgow",
"countryName": "United Kingdom"
},
"identifier": {
"legalName": "High Court of Justiciary"
}
}
],
"language": "en",
"description": "For more information and access to our PQQ please access our Wax e-sourcing portal here - https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx\n(SC Ref:818982)",
"initiationType": "tender"
}