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Official procurement procedure

390_22 Document Management Solutions

Archive destruction services
Archiving services
Data services
+5 more
UK
Published value
Not published
Submission deadline Not published
Lots published4
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: ESPO: "390_22 Document Management Solutions". Published status: complete. Published value: Value not published. 4 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityESPOScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: ESPO
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for ESPO. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
27.5Bids / Report
0.7% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 278 active published awards; 278 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityESPO
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSFramework
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published30 Jan 2023, 12:04 GMT
Last source update30 Jan 2023, 12:04 GMT
Recurring procurementNot published
ClassificationArchive destruction services, Archiving services, Data services, Document management services, Document management system, Records management, Scanning services, Storage and retrieval services
Delivery area
UK
OCIDocds-h6vhtk-033e25
What is being bought
ESPO is seeking to renew its framework agreement for Document Management Solutions. The frameworks covers a wide range of services linked to the scanning and/or storage of documents: Lot 1 - Electronic Document Scanning and Software Lot 2 - Document Storage and Retrieval Services Lot 3 - Total Document Management Solution Lot 4 - Enhanced Handling and Security Requirements
What changed
From the official release history
  1. Status changed to complete
    30 Jan 2023, 12:04 GMT
  2. Official notice release published
    30 Jan 2023, 12:04 GMT
  3. tender value changed
    7 Nov 2022, 12:05 GMT
  4. Status changed to published status
    7 Nov 2022, 12:05 GMT
  5. Official notice release published
    7 Nov 2022, 12:05 GMT
  6. Submission deadline changed to published date
    7 Nov 2022, 12:05 GMT
  7. Published value updated to £160,000,000
    14 Oct 2022, 12:39 BST
  8. Status changed to active
    14 Oct 2022, 12:39 BST
  9. Official notice release published
    14 Oct 2022, 12:39 BST
  10. Submission deadline changed to 18 Nov 2022, 12:00 GMT
    14 Oct 2022, 12:39 BST
  11. Published value updated to £80,000,000
    24 May 2022, 11:23 BST
  12. Status changed to planned
    24 May 2022, 11:23 BST
  13. Official notice release published
    24 May 2022, 11:23 BST
  14. Buyer information updated
    24 May 2022, 11:23 BST
Lots and requirements (4)
Published by the contracting authority
  • Lot 1 · #1
    Lot 1 - Electronic Document Scanning and Software
    cancelled
    Published valueNot published
    This Lot requires Suppliers to provide a full end-to-end scanning solution including preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents. To include the supply, implementation and maintenance of EDRM (Electronic Document & Records Management Software), associated Project management and training.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Lot 2 - Document Storage and Retrieval Services
    cancelled
    Published valueNot published
    This Lot requires Suppliers to provide preparation, collection, storage, retrieval and the secure disposal of documents plus any associated services.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Lot 3 - Total Document Management Solution
    cancelled
    Published valueNot published
    This Lot requires Suppliers to provide a full end-to end solution for all scanning, storage and consultancy requirements. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Suppliers will also be required to provide a consultancy Service designed to scope and shape a full document management solution to help customers manage all their documents.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 4 · #4
    Lot 4 - Enhanced Handling and Security Requirements
    cancelled
    Published valueNot published
    This Lot requires Suppliers to provide enhanced safe and secure document management solutions for all scanning, storage and consultancy requirements. This includes secure handling of documents, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated and training.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    30 Jan 2023, 12:04 GMT
  2. Award active
    Not published · Not published
  3. Award active
    Not published · Not published
  4. Award active
    Not published · Not published
  5. Award active
    Not published · Not published
  6. Contract active
    Signed 12 Jan 2023, 00:00 GMT · £48,000,000
  7. Contract active
    Signed 12 Jan 2023, 00:00 GMT · £48,000,000
  8. Contract active
    Signed 12 Jan 2023, 00:00 GMT · £32,000,000
  9. Contract active
    Signed 12 Jan 2023, 00:00 GMT · £32,000,000
Commercial outcome and competition
Awards
Chaffinch Green Limited (T/A Chaffinch Document), Civica UK Limited, Crown Records Management, Datatron Document Image Archiving Limited, Document Options Ltd, Hugh Symons Information Management Ltd, Iron Mountain (UK) Limited, MISL Limited, NEC Software Solutions UK Limited, OFFSITE ARCHIVE STORAGE AND INTEGRATED SERVICES (UK) LIMITED, On-Site Scanning Ltd, Pearl Scan Solutions Ltd, Quadient UK Ltd, RESTORE PLC, Ricoh UK Limited
Not published · Not published · active
Ardington Archives LLP, COMPASS MINERALS STORAGE & ARCHIVES LIMITED, Chaffinch Green Limited (T/A Chaffinch Document), Civica UK Limited, Crown Records Management, Datatron Document Image Archiving Limited, Document Options Ltd, Iron Mountain (UK) Limited, MISL Limited, NEC Software Solutions UK Limited, OFFSITE ARCHIVE STORAGE AND INTEGRATED SERVICES (UK) LIMITED, On-Site Scanning Ltd, Pearl Scan Solutions Ltd, RESTORE PLC, Ricoh UK Limited
Not published · Not published · active
COMPASS MINERALS STORAGE & ARCHIVES LIMITED, Chaffinch Green Limited (T/A Chaffinch Document), Civica UK Limited, Crown Records Management, Datatron Document Image Archiving Limited, Document Options Ltd, Hugh Symons Information Management Ltd, Iron Mountain (UK) Limited, NEC Software Solutions UK Limited, OFFSITE ARCHIVE STORAGE AND INTEGRATED SERVICES (UK) LIMITED, On-Site Scanning Ltd, Pearl Scan Solutions Ltd, RESTORE PLC, Ricoh UK Limited, STOR-A-FILE LIMITED
Not published · Not published · active
COMPASS MINERALS STORAGE & ARCHIVES LIMITED, Crown Records Management, Datatron Document Image Archiving Limited, Document Options Ltd, Hugh Symons Information Management Ltd, Iron Mountain (UK) Limited, NEC Software Solutions UK Limited, OFFSITE ARCHIVE STORAGE AND INTEGRATED SERVICES (UK) LIMITED, On-Site Scanning Ltd, Pearl Scan Solutions Ltd, RESTORE PLC, Ricoh UK Limited, SPECIALIST COMPUTER CENTRES PLC, STOR-A-FILE LIMITED, STORETEC SERVICES LIMITED
Not published · Not published · active
Contracts
Lot 1 - Electronic Document Scanning and Software
£48,000,000 · signed 12 Jan 2023, 00:00 GMT · active
Lot 2 - Document Storage and Retrieval Services
£48,000,000 · signed 12 Jan 2023, 00:00 GMT · active
Lot 3 - Total Document Management Solution
£32,000,000 · signed 12 Jan 2023, 00:00 GMT · active
Lot 4 - Enhanced Handling and Security Requirements
£32,000,000 · signed 12 Jan 2023, 00:00 GMT · active
Bid statistics
bids: 25 (lot 1)
electronicBids: 25 (lot 1)
smeBids: 18 (lot 1)
bids: 25 (lot 2)
electronicBids: 25 (lot 2)
smeBids: 18 (lot 2)
bids: 25 (lot 3)
electronicBids: 25 (lot 3)
smeBids: 18 (lot 3)
bids: 25 (lot 4)
electronicBids: 25 (lot 4)
smeBids: 18 (lot 4)
Buyer and organisations in this procedure

ESPO

Contracting authority GB-FTS-508
View buyer profile

  • ESPO
    buyer
    centralPurchasingBody

    Barnsdale Way, Grove Park, Enderby, Leicester, UKF22, LE19 1ES
    tenders@espo.org

  • Ardington Archives LLP
    supplier

    GB-COH: OC378436
    White Horse Business Park, Ware Road,, Stanford in the Vale, Faringdon, Oxfordshire, SN7 8NY, UKJ1

  • Chaffinch Green Limited (T/A Chaffinch Document)
    supplier

    GB-COH: 04848693
    The Tileworks, Ellgreave Street,, Stoke-on-Trent, ST6 4DJ, UKG2

  • Civica UK Limited
    supplier

    GB-COH: 01628868
    Southbank Central (8th Floor), 30 Stamford Street,, London, SE1 9LQ, UKI4

  • Compass Minerals Storage & Archives Limited (trading as ‘DeepStore’)
    supplier

    GB-COH: 01588213
    Astbury House, Bradford Road,, Winsford, Cheshire, CW7 2PA, UKD6

  • Crown Records Management Limited
    supplier

    GB-COH: SC162101
    Cullen Square, Deans Road, Deans Industrial Estate,, Livingston, West Lothian, EH54 8SJ, UKM7

  • Datatron Document Image Archiving Limited
    supplier

    GB-COH: 03205346
    6 Mercury Orion Business Park,, North Shields, Tyne & Wear, NE29 7SN, UKC2

  • Document Options Ltd
    supplier

    GB-COH: 02378380
    Pavillion View, 19 New Road,, Brighton, BN1 1UF, UKJ2

  • Hugh Symons Information Management
    supplier

    GB-COH: 01187478
    Alder Hills Park, 16 Alder Hills,, Poole, Dorset, BH12 4AR, UKK2

  • Iron Mountain (UK) PLC
    supplier

    GB-COH: 01478540
    Ground Floor, 4 More London Riverside,, London, SE1 2AU, UKI4

  • MISL Limited
    supplier

    GB-COH: 06642246
    Moor Farm Kings Lane,, Sotherton, Beccles, Suffolk, NR34 8AF, UKH1

  • NEC Software Solutions UK Limited
    supplier

    GB-COH: 00968498
    BizSpace, 1st Floor, iMex Centre, 575-599 Maxted Road,, Hemel Hempstead, Hertfordshire, HP2 7DX, UKH2

  • Offsite Archive Storage and Integrated Services (UK) Limited
    supplier

    GB-COH: 06472486
    Quadrant 1 Homefield Road,, Haverhill, Suffolk, CB9 8QP, UKH1

  • On-Site Scanning Limited
    supplier

    GB-COH: SC300640
    The Faulds Building Faulds Park, Faulds Park Road,, Gourock, Inverclyde, PA19 1FB, UKM8

  • Pearl Scan Solutions Ltd
    supplier

    GB-COH: 04637136
    The Exchange, 5 Bank Street,, Bury, BL9 0DN, UKD3

  • Quadient UK Limited
    supplier

    GB-COH: 02658324
    3rd Floor Press Centre Here East, 14 East Bay Lane,, London, E15 2GW, UKI4

  • Restore PLC
    supplier

    GB-COH: 05169780
    The Databank Unit 5 Redhill Distribution Centre, Salbrook Road,, Redhill, Surrey, RH1 5DY, UKJ2

  • Ricoh UK Limited
    supplier

    GB-COH: 01271033
    Ricoh House, 800 Pavilion Drive,, Northampton, NN4 7YL, UKF2

  • Scan House Solutions Limited
    supplier

    GB-COH: 10877048
    Falcon Court, Petre Road,, Accrington, BB5 5JD, UKD4

  • Shredall (East Midlands) Limited
    supplier

    GB-COH: 03317730
    Joy House, Bestwood Business Park, Park Road,, Bestwood Village, Nottingham, Nottinghamshire, NG6 8TQ, UKF1

  • Specialist Computer Centres (SCC) Plc
    supplier

    GB-COH: 01428210
    James House, Warwick Road,, Birmingham, B11 2LE, UKG3

  • Stor-a-File Limited
    supplier

    GB-COH: 01316362
    Unit 5, Wanlip Road Industrial Estate,, Syston, Leicester, Leicestershire, LE7 1PD, UKF2

  • Storetec Services Limited
    supplier

    GB-COH: 04719444
    Unit 4 Sidings Business Park, Freightliner Road,, Hull, HU3 4XA, UKE1

  • The Royal Court of Justice
    reviewBody

    The Strand, LONDON, WC2A 2LL

  • Uniscope International Limited (T/A Doc U Safe)
    supplier

    GB-COH: 04489652
    C/O HLP Ltd, 77 Middle Hillgate,, Stockport, Cheshire, SK1 3EH, UKD3
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
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