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Financial Management System Migration to Cloud

Software package and information systems
East Midlands (UKF2)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Loughborough University: "Financial Management System Migration to Cloud". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityLoughborough UniversityScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Loughborough University
Market Analytics
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Derived from OCDS awards & bid statistics
Published history for Loughborough University. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
9.5Bids / Report
4.3% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 25 active published awards; 23 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityLoughborough University
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published4 Dec 2024, 14:05 GMT
Last source update4 Dec 2024, 14:05 GMT
Recurring procurementNot published
ClassificationSoftware package and information systems
Delivery area
East Midlands (UKF2)
OCIDocds-h6vhtk-04c233
What is being bought
This notice covers the University's move from the existing on premise financial management system to a cloud solution.
What changed
From the official release history
  1. Status changed to complete
    4 Dec 2024, 14:05 GMT
  2. Official notice release published
    4 Dec 2024, 14:05 GMT
  3. Buyer information updated
    4 Dec 2024, 14:05 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    This covers the migration of the University's existing financial management system to a cloud solution. Unit4 made a formal announcement that they were migrating their ERP system to the cloud. The current on-premise solution being provided to the University is no longer going to be available and they have put specific and unmovable deadlines in place to migrate. The University is therefore planning a transition from the Unit4 on-premise solution to the updated cloud offering.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    4 Dec 2024, 14:05 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 3 Dec 2024, 00:00 GMT · £1,400,000
Commercial outcome and competition
Awards
Unit4 Business Software Limited
Not published · Not published · active
Contracts
Financial Management System Migration to Cloud
£1,400,000 · signed 3 Dec 2024, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Loughborough University

Contracting authority GB-FTS-2842
View buyer profile

  • Loughborough University
    buyer
    reviewBody

    Epinal Way, Loughborough, UKF2, LE11 3TU
    a.ellis@lboro.ac.uk
    +44 1509228186

  • Unit4 Business Software Limited
    supplier

    01737985
    c/o Dac Beachroft LIp Portwall Place, Portwall Lane, Bristol, UKK1, BS1 9HS
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleUnit4 is migrating its on-premise ERP solution to the Cloud, providing their current customers with tight deadlines for which the on-premise solution will no longer be supported. Unit4's Enterprise Resource Planning (ERP) system is currently being used by the entire University for the management of all financial activity including: Core Financial Processes, Core Accounting, Logistics - Procurement, Sales Orders and Invoicing, Projects, Reporting and Management Information, Data, Research Costing and Pricing. In addition to this there are around 50 integrations and around 150 customisations on the current system. Taking the above into account highlights how the ERP application is business critical IT infrastructure and linked to both staff and student facing activities; it is essential to the running of the University. It is therefore not currently viable in terms of the timescales provided along with the amount of personnel resource and financial budget required, to change the provider of the system. At the present time it would be impossible for the University to procure an alternative economic operator (including thorough analysis of stakeholder requirements, developing a high level solution design, developing a detailed specification, determining procurement strategy, undertaking market assessment, due diligence, going to tender and awarding) followed by the subsequent implementation, provide the full range of services and train all University users. It has been concluded that the timeline does not allow for change without detrimentally impacting the operations of the University. The University's award of this contract directly to Unit4 is duly justified in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015. On the basis of the above facts, the University is of the view that competition is absent for technical reasons. The proposed Contract term is 5 years with no further extension options. The planned award date is 17 December 2024.