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Official procurement procedure

Extension of an existing contract for the Provision of Maintenance Services

Construction work
Repair and maintenance services of building installations
West Midlands (UKG)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: ACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITED: "Extension of an existing contract for the Provision of Maintenance Services". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITEDScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: ACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITED
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for ACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITED. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4Bids / Report
0% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 4 active published awards; 2 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITED
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published31 Mar 2025, 15:30 BST
Last source update31 Mar 2025, 15:30 BST
Recurring procurementNot published
ClassificationConstruction work, Repair and maintenance services of building installations
Delivery area
West Midlands (UKG)
OCIDocds-h6vhtk-04fac6
What is being bought
This is the extension of an existing contract for the provision of property maintenance services to a client property portfolio. The contract is a call-off contract let under the provisions of the Constructing West Midlands Repair and Maintenance Framework Agreement. The contract commenced 01 May 2020 and is due to expire on 30 April 2025. It is proposed to extend the expiry date of the contract to 31 March 2027.
What changed
From the official release history
  1. Status changed to complete
    31 Mar 2025, 15:30 BST
  2. Official notice release published
    31 Mar 2025, 15:30 BST
  3. Buyer information updated
    31 Mar 2025, 15:30 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    This is the extension of an existing contract for the provision of property maintenance services to a client property portfolio. The contract is a call-off contract let under the provisions of the Constructing West Midlands Repair and Maintenance Framework Agreement. The contract commenced 01 May 2020 and is due to expire on 30 April 2025 having utilised the periods of contract extension provided for in the original terms and conditions. It was the intention of Acivico (DCFM) Limited ("Acivico")to re-tender this contract in 2024. Circumstances that Acivico could not have anticipated and that were beyond its control prevented re-procurement being commenced at that time. The requirement for the services is ongoing. It is anticipated that re-procurement will be undertaken for provision of these services in 2026. In compliance with the provisions of Section 72 (1) c) of the Public Contracts Regulations 2015, which apply to this contract, Acivico is seeking to vary the conditions of the original contract to amend the expiry date to 31 March 2027. This will allow time for the development of an appropriate procurement strategy and for an appropriate procurement process to be undertaken. The proposed additional extension period is valued at £12 million; which is less than 50% of the original contract value, which was £30 million. There are no material changes to the scope of the contract.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    31 Mar 2025, 15:30 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 25 Mar 2025, 00:00 GMT · £12,000,000
Commercial outcome and competition
Awards
DODD GROUP (MIDLANDS) LIMITED
Not published · Not published · active
Contracts
Extension of existing contract for provision of building maintenance services
£12,000,000 · signed 25 Mar 2025, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

ACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITED

Contracting authority GB-COH-07918913
View buyer profile

  • ACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITED
    buyer

    GB-COH: 07918913
    10 Brindley Place, Birmingham, UKG31, B1 2JB
    haley.macmichael@acivicogroup.co.uk

  • Dodd Group (Midlands) Limited
    supplier

    GB-COH: 01179878
    Stafford Park 13, Telford, UKG, TF3 3AZ

  • High Court of Justice Technology and Construction Court
    reviewBody

    7 Rolls Buildings, Fetter Lane, London, EC4A 1NL
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThis is the extension of an existing contract for the provision of property maintenance services to a client property portfolio. The contract is a call-off contract let under the provisions of the Constructing West Midlands Repair and Maintenance Framework Agreement. The contract commenced 01 May 2020 and is due to expire on 30 April 2025 having utilised the periods of contract extension provided for in the original terms and conditions. It was the intention of Acivico (DCFM) Limited ("Acivico")to re-tender this contract in 2024. Circumstances that Acivico could not have anticipated and that were beyond its control prevented re-procurement being commenced at that time. The requirement for the services is ongoing and there is an urgent requirement to extend the current contract further. It is anticipated that re-procurement will be undertaken for provision of these services in 2026. In compliance with the provisions of Section 72 (1) c) of the Public Contracts Regulations 2015, which apply to this contract, Acivico is seeking to vary the conditions of the original contract to amend the expiry date to 31 March 2027. This will allow time for the development of an appropriate procurement strategy and for an appropriate procurement process to be undertaken. The proposed additional extension period is valued at £12 million; which is less than 50% of the original contract value, which was £30 million. There are no material changes to the scope of the contract. Following publication of this notice, Acivico will observe a standstill period of 30 days before implementing the proposed extension of contract.