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Find a TenderCancelledProcurement termination notice
Published 27 Jun 2025, 15:06 BST

Official UK procurement notice

Children's Rights and Advocacy Service

Official notice

Authority: Leeds City Council (Local council)

ServicesCompetitive flexible procedureAbove thresholdLight touch regimeSME suitableVCSE suitableAccelerated
Sectors: Health & Social Care (85) Delivery: UK
Published estimate £1,119,545≈ £373k / year · £1,119,545 inc. VAT · 3 value updates
Submissions closed 2 Jul 2025
Next notice expected 30 Apr 2025
Contract term 3 yrsup to 5 yrs with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

Service to meet these outcomes: To ensure children and young people are aware of their rights and have access to advocacy when required. To also ensure young people are aware of their rights and have access to independent advocacy, information, advice and support in relation to children and young people (up to age 25 where an EHC Plan is in place) with SEN and Disabilities. There is a Bidder's Question and Answer session during the tender period on Friday 20th June, 11-12noon (Microsoft Teams) - no need to book, details are in the Tender Instructions pack in Section 1. Just click the link and join to ask your questions.

  • The authority expects to re-tender this requirement around 2 Apr 2030, 00:59 BST.
  • How the procedure runs: All tenderers will first have their Method Statement Questions 1-5 evaluated. If they score 70% or above, then they will be invited to a Children and Young Person's panel to give a presentation. Overall quality score of 70% or above minimum across all stages required.

CPV: Guidance and counselling services · Guidance services · Social work services without accommodation

The lotProcurement structure

single lot · value published
Lot #1Lot 1CancelledRenewal 3 yrsSMEVCSEPublished value£1,119,545
Contract period: 1 Oct 2025 — 1 Oct 2028 (3 yrs) · up to 5 yrs with extensionsEligibility: SME eligibleVCSE eligibleDelivery: UK
Value
£1,119,545 exc. VAT · £1,119,545 inc. VAT
Extensions
Up to 24 months extension in any combination
85312000 Social work services without accommodation85312300 Guidance and counselling services85312310 Guidance services

What it takes to win

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored
Quality: 140Price: 60
Published sub-criteria (4)
  • Quality Section — 70
  • Quality Section — 70
  • Price — 30
  • Price — 30
Published award criteria (4)
  • Quality Section — The tender as a whole is scored on a quality/price combined basis, with minimum threshold of 70% quality. Weighting is 70/30. The Quality section is made up of an initial stage of 5 method statement questions, a presentation for Children and Young People (CYP), and a social value section. Any provider who scores an overall 70% across the 5 method statement questions will receive an invite to present for the CYP panel. Minimum score across all sections to go through and be evaluated on price is 70% overall.
  • Price — The tender as a whole is scored on a quality/price combined basis, with minimum threshold of 70% quality. Weighting is 70/30. Price will be scored, with a weighting of 30%
  • Quality Section — The tender as a whole is scored on a quality/price combined basis, with minimum threshold of 70% quality. Weighting is 70/30. The Quality section is made up of an initial stage of 5 method statement questions, a presentation for Children and Young People (CYP), and a social value section. Any provider who scores an overall 70% across the 5 method statement questions will receive an invite to present for the CYP panel. Minimum score across all sections to go through and be evaluated on price is 70% overall.
  • Price — The tender as a whole is scored on a quality/price combined basis, with minimum threshold of 70% quality. Weighting is 70/30. Price will be scored, with a weighting of 30%
Conditions of participation4
  • Economic & financial standing
    This is all covered within the Conditions of Participation document in the tender. We are not evaluating this as a separate stage of the tender or using it to limit the market.
  • Technical & professional ability
    This is all covered within the Conditions of Participation document in the tender. We are not evaluating this as a separate stage of the tender or using it to limit the market.
  • Economic & financial standing
    This is all covered within the Conditions of Participation document in the tender. We are not evaluating this as a separate stage of the tender or using it to limit the market.
  • Technical & professional ability
    This is all covered within the Conditions of Participation document in the tender. We are not evaluating this as a separate stage of the tender or using it to limit the market.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 2 Apr 2030
First published
27 Jun 2025, 15:06 BST
Last source update
27 Jun 2025, 15:06 BST
Award evaluation window
Submission end — 22 Jul 2025, 00:59 BST
Authority reference
99854
Accelerated
Light touch contract
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Guidance and counselling servicesGuidance servicesSocial work services without accommodation
Delivery area
UK
Official registry OCID
ocds-h6vhtk-050340 Find a Tender
Contract terms summary
Payments made quarterly in arrears by invoice. Faster payments also available - payment within 10 days - upon offer of a discount.
How it runs
All tenderers will first have their Method Statement Questions 1-5 evaluated. If they score 70% or above, then they will be invited to a Children and Young Person's panel to give a presentation. Overall quality score of 70% or above minimum across all stages required.
Review and risk notes
Risks
Service is delivered on a 'demand led' basis, therefore we will need to work together to manage demand within the budget. Service delivery is also dependent on on-going sufficient staffing. Through mobilisation and contract management processes, we will work with the supplier on delivery of all areas of the more…specification. We are testing a new model where it is hoped out of area casework can be covered by providers working in those local areas; this may take some time to put arrangements in place. While we are not expecting any changes to legislation in this area, if there were, this would affect contract delivery.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
2 Jul 2025, 12:00 BST
Clarification deadline
23 Jun 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

8 published dates · Europe/London
  1. Planning notice published
    15 Apr 2025, 14:09 BST
  2. Next notice expected
    30 Apr 2025, 23:59 BST
  3. Tender notice published
    16 Jun 2025, 16:22 BST
  4. Clarification questions by
    23 Jun 2025, 12:00 BST
  5. Latest notice published
    27 Jun 2025, 15:06 BST
  6. Submission deadline
    2 Jul 2025, 12:00 BST
  7. Award decision expected by
    22 Jul 2025, 00:59 BST
  8. Contract starts356 days ago
    1 Oct 2025, 01:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—27 Jun 2025CancelledDue to market feedback, we are going to reconsider our options and publish another opportunity. We will do a further planned procurement notice in advance of this.

Notice history

13 events · 4 releases on Find a Tender · since 15 Apr 2025
  1. Procurement termination notice published
    27 Jun 2025, 15:06 BSTUK12
  2. Published value updated
    27 Jun 2025, 15:06 BSTwas £1,119,545
  3. Status changed to cancelled
    27 Jun 2025, 15:06 BST
  4. Procurement method changed
    27 Jun 2025, 15:06 BST
  5. Deadline withdrawn
    27 Jun 2025, 15:06 BST
  6. Buyer details updated
    27 Jun 2025, 15:06 BST
  7. Tender notice published
    16 Jun 2025, 16:22 BSTUK4
  8. Status changed to active
    16 Jun 2025, 16:22 BST
  9. Deadline moved to 2 Jul 2025, 12:00 BST
    16 Jun 2025, 16:22 BST+33 days · was 30 May 2025, 23:59 BST
  10. Planned procurement notice published
    15 Apr 2025, 14:17 BSTUK3
  11. Procurement method changed
    15 Apr 2025, 14:17 BST
  12. Deadline published: 30 May 2025, 23:59 BST
    15 Apr 2025, 14:17 BST
  13. Preliminary market engagement notice published
    15 Apr 2025, 14:09 BSTUK2
Routine re-releases (4)
  • 2025-04: 1 release · 15 Apr 2025

Contracting authority & participating public bodies

Leeds City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJYG-6658-PPMY Civic Hall, 3rd Floor West,, Leeds, Yorkshire & Humber, LS1 1UR +44 01133783917

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

  • Conflict of interest declarationtenderConflict of interest declarationNot published

Notices published for this procedure