Find a TenderAwarded

Published 5 Sept 2022, 17:11 BST

Official UK procurement notice

Campus Payment Innovation Project

Authority: Sheffield Hallam University (Education)

GoodsOpen procedure

Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Software Packages & ERP (48)Hotel, restaurant and retail trade services (55) Delivery: Yorkshire & Humber (UKE)

Published estimate£500,000exc. VAT28.5% below published estimate

Submissions closed 5 Oct 2022awarded 9 Mar 2023

Awarded to Uniware Systems Ltd

What is being bought

Published requirement description

Sheffield Hallam University was seeking a supplier who would provide new software solutions and associated hardware for use in our catering sites across campus. We were also seeking

innovative solutions for managing hospitality and loyalty facilities on campus.

CPV: Cafeteria services · Catering equipment · Point of sale (POS) software package

The lotProcurement structure

single lot · value published

Lot #1The University has acquired an electronic point of sale system with associated…AwardedRenewalPublished value£500,000

The University has acquired an electronic point of sale system with associated hardware which will integrate with our finance system and Procurewizard which is used by the Catering Team currently.

Our customers will now be able to order from us in multiple ways, with a range of loyalty opportunities with commercial decisions being informed by sales intelligence data and information.

Delivery: Yorkshire & Humber · Sheffield

Extensions: The contract is for 5 years and the term may be be extended in 2 x 2 year contract extensions provided that the duration of the contract shall be no longer than 9 years. · An initial 5 year contract is offered with 2 x 2 year option to extend periods (max contract 9 years)Variant bids: allowed

39310000 Catering equipment 55330000 Cafeteria services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 52%Price: 40%

Published sub-criteria (7)

Technical and functional requirements: 9%
Implementation & Training: 6%
Integration Capability: 6%
Contract Management & support: 12%
Future proofing: 5%
Service Flexibility/Delivery: 14%
price: 40%

Published award criteria (7)

Technical and functional requirements: 9%
Implementation & Training: 6%
Integration Capability: 6%
Contract Management & support: 12%
Future proofing: 5%
Service Flexibility/Delivery: 14%
Price: 40%

What this means for your bid

Price carries 40 of 92 points: a 10% discount moves about 4 points. Quality carries 52 of 92: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 5 Sept 2022, 17:11 BST
Last source update: 24 Mar 2023, 16:39 GMT
Award evaluation window: 5 Oct 2022 – …
Authority reference: 2122-50-FIN-DB
FTS notice number: 2023/S 000-008727
Classification (CPV): Cafeteria servicesCatering equipmentPoint of sale (POS) software package
Delivery area: Yorkshire & Humber (UKE)
Official registry OCID: ocds-h6vhtk-0365f9 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 5 Oct 2022, 17:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 5 Oct 2022, 17:30 BST

Detailed submission instructions & authority contactsFrom official release

support.in-tend.co.uk/login.aspx ↗

Timeline

5 Oct 2022 → 24 Mar 2023 · 3 dates

Submission deadline
5 Oct 2022, 17:00 BST
Bids opened
5 Oct 2022, 17:30 BST
Notice published
24 Mar 2023, 16:39 GMT

Notice history

1 event · 3 releases on Find a Tender

Status changed to complete
24 Mar 2023, 16:39 GMT

Published amendments (1 · 0 deadline changes)

When	What	Before	After	Shift
—	TextI.3	https://support.in-tend.co.uk/login.aspx	https://in-tendhost.co.uk/sheffieldhallamuniversity

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £357,7311 contract exc. VAT

Bids received 5

Contracts signed 1latest 9 Mar 2023

Awarded to	Value	Date	Status
Uniware Systems LtdSME	£357,731 †	—	Awarded

Contracts

Contract 008727-2023-1 · Uniware Systems LtdSME
Signed
9 Mar 2023
Value
£357,731
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5bids	—	—	—

Contracting authority & participating public bodies

Sheffield Hallam University

Contracting authorityEducationBody governed by public lawEducation GB-UKPRN: 10005790 City Campus,Howard Street, SHEFFIELD, Yorkshire & Humber, S11WBContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Uniware Systems LimitedAwarded supplierGB-COH: 02890249 Gladstone House, Wallingford, South East, OX10 9BT

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.