Official UK procurement notice
Accounts Payable Duplicate Payment & Audit Software
Authority: Hampshire County Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Accounts Payable Team process over 950,000 transactions every year on behalf of the Authority and other entities. The team currently use a software package to audit the finance system to discover duplicate payments and uses this information to prevent potentially fraudulent transactions and claw back payments made in error from suppliers. The Authority is looking to procure replacement COTS software licences, including support, maintenance and training.
CPV: Computer-related services · Software supply services · Software-related services
The lotProcurement structure
single lot · value publishedLot #1A duplicate and fraudulent payment auditing COTS software system is in scope of this…AwardedRenewalPublished value£490,000
A duplicate and fraudulent payment auditing COTS software system is in scope of this contract.
HCC is looking to contract for a period of 3 years with optional extensions of 4 x 12 month periods up to a total contract term of 7 years.
The Authority requires a COTS solution which has a product lifecycle/road map that supports this contract term and must allow HCC the option to take up additional features/improvements during the contract term.
Support and maintenance of the system is in scope of this contract.
HCC wishes to procure 15 licences initially, but there needs to be scope to increase the number of licences to at least 20 if required during the contract term.
The current number of transactions is circa 950,000 per year, but the system must have the ability to increase to 1.5M transactions per year and also have the ability to cater for double the current volume of transactions should HCC require this during the contract term.
The system must have the scope to process double the number of supplier records should HCC require this during the contract term.
The system and the HCC data held within it must be hosted in the UK or the EEA and must not be transferred or processed outside the UK or EEA. Additional information: This contract was awarded on a Price Per Quality Point Basis.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 18 May 2023, 15:46 BST
- Last source update
- 8 Nov 2023, 11:48 GMT
- Award evaluation window
- 14 Jul 2023 – …
- Authority reference
CR19403- FTS notice number
2023/S 000-033020- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03cd8fFind a Tender
How it was run
Official noticeTender documents are also served through a separate tool: https://in-tendhost.co.uk/hampshire/aspx/Home ↗
- Submission deadline
- 14 Jul 2023, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 14 Jul 2023, 15:00 BST
Timeline
26 Jun 2023 → 8 Nov 2023 · 5 dates- Next notice expected26 Jun 2023, 00:00 BST
- Submission deadline14 Jul 2023, 14:00 BST
- Bids opened14 Jul 2023, 15:00 BST
- Contract starts21 Aug 2023, 00:00 BST
- Notice published8 Nov 2023, 11:48 GMT
Notice history
6 events · 3 releases on Find a Tender · since 16 Jun 2023- Status changed to active16 Jun 2023, 12:36 BST
- Procurement method changed16 Jun 2023, 12:36 BST
- Deadline published: 14 Jul 2023, 14:00 BST16 Jun 2023, 12:36 BST
- Buyer details updated16 Jun 2023, 12:36 BST
- Status changed to complete8 Nov 2023, 11:48 GMT
- Buyer details updated8 Nov 2023, 11:48 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Fiscal Technologies LtdAccounts Payable Duplicate Payments & Audit Software | £157,713 † | — | Awarded |
Contracts
Accounts Payable Duplicate Payments & Audit Software · Fiscal Technologies Ltd
- Signed
- 1 Sept 2023
- Value
- £157,713
- Period
- … – 20 Aug 2026
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Fiscal Technologies LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria