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complete
Official procurement procedure
24-36 ERP and HR/Payroll System
Software package and information systems
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: University of Wolverhampton: "24-36 ERP and HR/Payroll System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | University of Wolverhampton | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: University of Wolverhampton
Market Analytics
Derived from OCDS awards & bid statistics
Published history for University of Wolverhampton. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
1Bids / Report
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate availablePayment Terms
Check noticePublished terms
Coverage: 2 active published awards; 1 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityUniversity of Wolverhampton | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published1 Oct 2024, 16:53 BST | Last source update1 Oct 2024, 16:53 BST | Recurring procurementNot published |
ClassificationSoftware package and information systems | ||
Delivery area | ||
OCIDocds-h6vhtk-049c63 | ||
What is being bought
This notice covers the migration of an existing combined financial management (ERP) and HR services system from on premise infrastructure to a vendor managed cloud solution.
What changed
From the official release history
- Official notice release published
1 Oct 2024, 16:53 BST - Status changed to complete
19 Sept 2024, 16:57 BST - Official notice release published
19 Sept 2024, 16:57 BST - Buyer information updated
19 Sept 2024, 16:57 BST
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcancelledPublished valueNot publishedDetails copied from the previous VEAT Notice: This notice covers the migration of an existing ERP and HR/Payroll system to a vendor managed cloud solution. University of Wolverhampton currently use the Unit4 Enterprise Resource Planning system (ERP) system for management of financial transactions, HR records and pension and payroll processing. Unit4 also provides support and maintenance under this contract. Unit4 has informed the University that it is migrating its ERP system to the cloud. It follows that the current on-premise solution being provided to the University is no longer going to be available. The University is transitioning from the Unit4 on-premise solution to the updated cloud offering. The University's rationale and legal justification for awarding the new vendor managed cloud solution contract to Unit4 is included in this notice. This contract was awarded 30th September 2024.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
1 Oct 2024, 16:53 BST - Award active
Not published · Not published - Contract active
Signed 19 Sept 2024, 00:00 BST · £1,672,378
Commercial outcome and competition
Awards Unit4 Business Software Limited Not published · Not published · active |
Contracts ERP and HR/Payroll System £1,672,378 · signed 19 Sept 2024, 00:00 BST · active |
Bid statistics bids: 1 (lot 1) |
Buyer and organisations in this procedure
University of Wolverhampton
Contracting authority GB-CHC-EW45579Documents (0)
Official links; attachments are not copied
No linked documents are published
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleWording from VEAT Notice:
Unit4's Enterprise Resource Planning (ERP) system is currently being used by the entire University for the management of all financial activity, HR records, absence administration, pension and payroll management. Unit4 also provides support and maintenance under this contract. Unit4's system has integrations with other existing University systems such as the Student Records System (Tribal SITS) and the Accommodation Management System (StarRez). The ERP application is business critical IT infrastructure linked to both staff and student facing activities.
Unit4 is migrating its on-premise ERP solution to the Cloud. Given the critical nature of this software package and interdependencies across the University it is not currently viable to change the provider of the system. In addition, existing systems, which have separate contracts to the ERP system, were procured on the basis of their integration abilities with the Unit4 ERP application. A project of this nature would take a considerable amount of both personnel resource and financial budget, any issues with this role out would negatively affect the experience of both staff and student at the University.
The University's award of this contract directly to Unit4 is duly justified in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015. On the basis of the above facts, the University is of the view that competition is absent for technical reasons. The Unit4 System is an essential part of the University's infrastructure, such that any down time or system failure would have a detrimental effect on critical operations of the University.
At the present time it would be impossible for the University to procure an alternative economic operator to implement the solution, provide the full range of services and train all University users, within a suitable timeframe and without detrimentally impacting the operations of the University.
The Contract term is 3 years with optional 1 + 1 year extension provisions. The award date was 30th September 2024. |