Official UK procurement notice
Utility Management Software · UK public procurement notice
Authority: Glasgow City Council (Local council)
What is being bought
Published requirement descriptionSupply of an energy management bureau service including a monitoring and targeting (M&T) system and bill validation for multi-utilities at multiple sites across the Council.
- Recurrence: January/February 2028
CPV: Energy-management services
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Account Management: 4%
- System Overview and Demonstration: 14%
- Security: 4%
- Management System/Functionality: 12%
- Bill Validation: 14%
- Project Implementation: 8%
- Training: 4%
- Fair Work First: 5%
- price: 35%
Published award criteria (9)
- Account Management: 4%
- System Overview and Demonstration: 14%
- Security: 4%
- Management System/Functionality: 12%
- Bill Validation: 14%
- Project Implementation: 8%
- Training: 4%
- Fair Work First: 5%
- Price: 35
- Economic & financial standing
In order to pass the Financial Check section of the contract, it is mandatory for companies to attain the undernoted:-
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-
There is a minimum financial requirement that affects trading performance, balance sheet strength and current liquidity
Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts
accounts with Companies House
Trading Performance
An overall positive outcome on EBITDA earnings over a 3 year period
Exceptional items can be excluded from the calculation.
The above would be expressed in the ratio EBITDA/Turnover
Balance Sheet strength
Net worth of the organisation must be positive at the time of evaluation
and organisation must not be subject to an insolvency process.
Intangibles can be included for purposes of the Total Assets figure.
The above would be expressed in the ratio Total Assets/Total Liabilities
If an applicant is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required in order to verify the above ratios have been complied with.
An applicant should have no outstanding issues, with regard to statutory filing
requirements with Companies House.
Applicants who have been trading for less than the 3 years noted above must provide
evidence that they are comp…
Minimum: Glasgow City Council’s Insurance Requirements are: The organisation/consultant shall take out and maintain throughout the period of their services Employer’s Liability insurance to the value of at least TEN MILLION (10,000,000) POUNDS STERLING in respect of any one claim and unli… - Technical & professional ability
Bidders are required to provide evidence of having the necessary capacity and capability to deliver the requirements of the contract.
Bidders shall demonstrate their experience in delivering the relevant services similar to the project requirements as detailed within the tender documentation by using examples from their own experience.
As part of your response please provide as a minimum, the following information:
- name of the client, contract value, project duration
- a description of the scope, size and complexity of the contract
- a brief project description including mobilisation and service provision
- details of where you have been able to demonstrate added value through the adoption of innovative solutions
Bidders must score a minimum threshold of 60% for each question within the section Technical and Professional Ability. Any Bidder who fails to achieve the minimum points score for any question will be disqualified and not be taken through to the Award Criteria stage.
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · January/February 2028
- First published
- 17 Feb 2023, 12:21 GMT
- Last source update
- 10 Jul 2023, 13:42 BST
- Award evaluation window
- 21 Mar 2023 – …
- Authority reference
GCC005508CPU- FTS notice number
2023/S 000-019628- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a676Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
KPI's can be located within the Invitation to Tender document.
- Review procedure
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
Publisher note: Award criteria questions can be found in the ITT together with the weightings. The responses to these questions should be inserted into the award criteria response document and uploaded to the Technical Envelope within PCS-T. (SC Ref:738230)
How it was run
Official notice- Submission deadline
- 21 Mar 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 21 Mar 2023, 12:00 GMT
Timeline
21 Mar 2023 → 10 Jul 2023 · 3 dates- Submission deadline21 Mar 2023, 12:00 GMT
- Bids opened21 Mar 2023, 12:00 GMT
- Notice published10 Jul 2023, 13:42 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete10 Jul 2023, 13:42 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Inspired Energy Solutions Limited | £185,000 † | — | Awarded |
Contracts
Contract 019628-2023-GCC005508CPU-1 · Inspired Energy Solutions Limited
- Signed
- 13 Jun 2023
- Value
- £185,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Inspired Energy solutionsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.