Transparency Notice - Direct Award of ERP System (Finance and Procure‑to‑Pay)

The Authority is awarding this contract directly to the incumbent supplier, The Access Group, on the basis of single supplier availability due to technical reasons.

The current Enterprise Resource Planning (ERP) system (Access Dimensions, FocalPoint, and Lightyear) is business-critical and fully embedded within the Authority's financial and procurement operations. The system supports core functions including general ledger, accounts payable, and procure-to-pay workflows, and is integrated across multiple operational processes.

Due to this level of technical integration, transitioning to an alternative supplier would require full system replacement, including data migration, reconfiguration of interfaces and integrations, and retraining of users. This would result in:

• Disproportionate financial cost relative to the value of the contract
• Significant technical complexity and implementation risk
• Potential disruption to critical finance and payment operations

The Authority has therefore determined that no reasonable alternative supplier can be engaged at this time without incurring disproportionate cost and disruption.

This direct award is intended as a transitional arrangement to ensure continuity of service while allowing time for the Authority to review its requirements and undertake a compliant future procurement process.