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Official procurement procedure

Transparency Notice - Direct Award of ERP System (Finance and Procure‑to‑Pay)

No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Arts University Bournemouth: "Transparency Notice - Direct Award of ERP System (Finance and Procure‑to‑Pay)". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityArts University BournemouthScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Arts University Bournemouth
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Arts University Bournemouth. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4Bids / Report
20% of reports have one bid
Supplier ConcentrationHigh Concentration
Henley's Response LtdTop vendor: 100% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 6 active published awards; 5 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
Henley's Response Ltd1 win£500,000
Procedure terms
Contracting AuthorityArts University Bournemouth
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published17 May 2026, 19:11 BST
Last source update17 May 2026, 19:11 BST
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-069a9a
What is being bought
The Authority intends to award a contract to continue the provision of its Enterprise Resource Planning (ERP) system, including finance, procurement, and invoicing modules (Access Dimensions, FocalPoint, and Lightyear). The system supports core financial operations, including general ledger, accounts payable, and procure‑to‑pay workflows, and is fully embedded across the Authority's operational processes.
What changed
From the official release history
  1. Status changed to complete
    17 May 2026, 19:11 BST
  2. Official notice release published
    17 May 2026, 19:11 BST
  3. Buyer information updated
    17 May 2026, 19:11 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    17 May 2026, 19:11 BST
  2. Award pending
    Not published · £424,183
Commercial outcome and competition
Awards
Access UK Limited
£424,183 · Not published · pending
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Arts University Bournemouth

Contracting authority GB-PPON-PVCG-5182-VTDJ
View buyer profile

  • Arts University Bournemouth
    buyer

    GB-PPON: PVCG-5182-VTDJ
    7 Fern Barrow, Wallisdown, Poole, UKK24, BH125HH, GB
    procurement@aub.ac.uk

  • Access UK Limited
    supplier

    GB-COH: 02343760 · GB-PPON: PBNW-7697-HCPQ
    Armstrong Building Oakwood Drive, Loughborough, UKF22, LE11 3QF, GB
    servelec.lg.bids@theaccessgroup.com
Award and contract changes
Documents (1)
Official links; attachments are not copied

  • Not published

    tender
    conflictOfInterest
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe Authority is awarding this contract directly to the incumbent supplier, The Access Group, on the basis of single supplier availability due to technical reasons. The current Enterprise Resource Planning (ERP) system (Access Dimensions, FocalPoint, and Lightyear) is business-critical and fully embedded within the Authority's financial and procurement operations. The system supports core functions including general ledger, accounts payable, and procure-to-pay workflows, and is integrated across multiple operational processes. Due to this level of technical integration, transitioning to an alternative supplier would require full system replacement, including data migration, reconfiguration of interfaces and integrations, and retraining of users. This would result in: • Disproportionate financial cost relative to the value of the contract • Significant technical complexity and implementation risk • Potential disruption to critical finance and payment operations The Authority has therefore determined that no reasonable alternative supplier can be engaged at this time without incurring disproportionate cost and disruption. This direct award is intended as a transitional arrangement to ensure continuity of service while allowing time for the Authority to review its requirements and undertake a compliant future procurement process.