Totton & Eling Town Council, Grounds Maintenance Contract

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    "title": "Totton & Eling Town Council, Grounds Maintenance Contract",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
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    "description": "Totton & Eling Town Council requires grounds maintenance services from external suppliers to fulfil duties such as grass cutting, shrub and hedge maintenance, planting and watering, assistance with re-wilding programmes and other duties as detailed in forthcoming documentation. Services required are spread across 5 sections (lots). Each lot has a different area of focus e.g. horticulture, grass maintenance of varying frequency, ditching work etc.\nThank you for participating in this procurement and for submitting a tender response.  Totton & Eling Town Council (T&ETC) has now concluded the evaluation of all tenders recieved and, on the basis of the evaluation process, we are pleased to confirm that the following contractors have been successful for the sections as detailed, Lot Section 1, WWCS Environmental Services Ltd, Lot Sections 2, 3 and 5, KR Commercial Ltd. and Lot Section 4, Hawksworth Garden Services Ltd., and, that T&ETC has decided to proceed with the award of the Totton & Eling Town Council,  Grounds Maintenance Contract.  Please note the evaluation process was overseen by a panel of two officers and one independent councillor.\nIn accordance with the Procurement Act 2023, T&ETC will now observe an eight (8) working days Standstill Period.  The Standstill Period will commence on 05/03/2026 and conclude at midnight on 17/03/2026.",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure"
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      "name": "Totton and Eling Town Council",
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        "country": "GB",
        "locality": "Totton, Hampshire",
        "postalCode": "SO40 3AP",
        "countryName": "United Kingdom",
        "streetAddress": "Totton and Eling Town Council, Civic Centre, Testwood Lane"
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      "contactPoint": {
        "name": "Adam Cooper",
        "email": "info@tottoneling-tc.gov.uk",
        "telephone": "02380863138"
      }
    },
    {
      "id": "GB-FTS-176308",
      "name": "WWCS Environmental Services Ltd.",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKK25",
        "country": "GB",
        "locality": "Wimborne",
        "postalCode": "BH21 7LQ",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 6F, Uddens Trading Estate"
      },
      "details": {
        "vcse": false,
        "scale": "sme"
      },
      "contactPoint": {
        "email": "support@wwcs-group.co.uk"
      }
    },
    {
      "id": "GB-FTS-176309",
      "name": "KR Commercial Ltd.",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKK24",
        "country": "GB",
        "locality": "Bournemouth",
        "postalCode": "BH9 1EN",
        "countryName": "United Kingdom",
        "streetAddress": "44 Somerley Road"
      },
      "details": {
        "vcse": false,
        "scale": "sme"
      },
      "contactPoint": {
        "email": "tony.robinson@southern-horticulture.co.uk"
      }
    },
    {
      "id": "GB-FTS-176309",
      "name": "KR Commercial Ltd.",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKK24",
        "country": "GB",
        "locality": "Bournemouth",
        "postalCode": "BH9 1EN",
        "countryName": "United Kingdom",
        "streetAddress": "44 Somerley Road"
      },
      "details": {
        "vcse": false,
        "scale": "sme"
      },
      "contactPoint": {
        "email": "tony.robinson@southern-horticulture.co.uk"
      }
    },
    {
      "id": "GB-FTS-176310",
      "name": "Hawksworth Garden Services Ltd.",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ36",
        "country": "GB",
        "locality": "Boldre",
        "postalCode": "SO41 8ND",
        "countryName": "United Kingdom",
        "streetAddress": "Boldre Nurseries, Southampton Road"
      },
      "details": {
        "vcse": false,
        "scale": "sme"
      },
      "contactPoint": {
        "email": "hawkgs01@gmail.com"
      }
    },
    {
      "id": "GB-FTS-176309",
      "name": "KR Commercial Ltd.",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKK24",
        "country": "GB",
        "locality": "Bournemouth",
        "postalCode": "BH9 1EN",
        "countryName": "United Kingdom",
        "streetAddress": "44 Somerley Road"
      },
      "details": {
        "vcse": false,
        "scale": "sme"
      },
      "contactPoint": {
        "email": "tony.robinson@southern-horticulture.co.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "013176-2026",
  "tag": [
    "tenderUpdate"
  ],
  "date": "2026-02-12T17:19:45Z",
  "ocid": "ocds-h6vhtk-0604b0",
  "buyer": {
    "id": "GB-PPON-PCJY-5592-YGTZ",
    "name": "Totton and Eling Town Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-0604b0",
    "lots": [
      {
        "id": "Section 1",
        "title": "Prestige Grounds Maintenance",
        "value": {
          "amount": 119668,
          "currency": "GBP",
          "amountGross": 143602
        },
        "status": "active",
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasRenewal": true,
        "description": "2.1.1.\tThe Contractor shall provide a grounds maintenance service at the locations shown coloured green, red, purple, light blue, orange and brown on map numbers 1, 1a, 2, 2a, 3 and 5 from April to March excluding December, January and February.\n2.1.2.\t\tThe grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub \t\t\tmaintenance and the like.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel.\nWe have shared a Tender Evaluation Matrix document which will be populated at the point when tenders opened by our authority's scrutiny panel.  Said Tender Evaluation Matrix will form the basis of how sections are awarded, with those scoring highest being shortlisted.  However, as there are five (5) sections and only a maximum of three (3) can be awarded to any one bidder, our authority's scrutiny panel will determine how best to fulfil the tender in its entirety.\nThis will be done fairly and transparently.  We will evaluate what sections shortlisted candidates are able to fulfil to what standard and will attempt to balance the worth of the sections awarded amongst shortlisted parties to ensure the tender remains worthwhile to the successful bidders."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "This part of the ground's maintenance contract is reserved for\nthose who can demonstrate experience specifically in the field of horticulture to a Level 2 Technical Certificate or higher.  Relevant comparable experience of an equivalent level will be taken into consideration.  See tender document"
            }
          ]
        }
      },
      {
        "id": "Section 2",
        "title": "Grounds Maintenance & Trees",
        "value": {
          "amount": 77867,
          "currency": "GBP",
          "amountGross": 93440
        },
        "status": "active",
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasRenewal": true,
        "description": "2.2.1.\t\tThe Contractor shall provide a grounds maintenance service at the locations shown coloured green, blue, orange with black stripe, orange and brown on map numbers 3b\nand 3c to 6, 13a, 15A & 33 to 35 from February to November inclusive.\n2.2.2.\t\tThe grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub \t\t\tmaintenance and the like.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel.\nWe have shared a Tender Evaluation Matrix document which will be populated at the point when tenders opened by our authority's scrutiny panel.  Said Tender Evaluation Matrix will form the basis of how sections are awarded, with those scoring highest being shortlisted.  However, as there are five (5) sections and only a maximum of three (3) can be awarded to any one bidder, our authority's scrutiny panel will determine how best to fulfil the tender in its entirety.\nThis will be done fairly and transparently.  We will evaluate what sections shortlisted candidates are able to fulfil to what standard and will attempt to balance the worth of the sections awarded amongst shortlisted parties to ensure the tender remains worthwhile to the successful bidders."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "See tender document"
            }
          ]
        }
      },
      {
        "id": "Section 3",
        "title": "Grass Cutting & Pond Management",
        "value": {
          "amount": 90729,
          "currency": "GBP",
          "amountGross": 108874
        },
        "status": "active",
        "options": {
          "description": "2.3.15 Additional marking available upon request subject to additional charge and contractor availability."
        },
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "2.3.1.\tThe contractor shall provide a grass cutting and weed control service at the locations shown coloured green, green with blue dots and hatched areas on map numbers 7 to 15, 36, 40 & 40b from April to March excluding December, January and February.\n2.3.16.\tClear the Town Park ponds shown dark blue on map number 1 of reeds to a maximum of 70% by hand and arisings removed from site, the Council will indicate which reeds are to remain. Spray reeds and parrots feather with a suitable aquatic herbicide.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel.\nWe have shared a Tender Evaluation Matrix document which will be populated at the point when tenders opened by our authority's scrutiny panel.  Said Tender Evaluation Matrix will form the basis of how sections are awarded, with those scoring highest being shortlisted.  However, as there are five (5) sections and only a maximum of three (3) can be awarded to any one bidder, our authority's scrutiny panel will determine how best to fulfil the tender in its entirety.\nThis will be done fairly and transparently.  We will evaluate what sections shortlisted candidates are able to fulfil to what standard and will attempt to balance the worth of the sections awarded amongst shortlisted parties to ensure the tender remains worthwhile to the successful bidders."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "See tender document"
            }
          ]
        }
      },
      {
        "id": "Section 4",
        "title": "Grounds Maintenance & Ditches",
        "value": {
          "amount": 203810,
          "currency": "GBP",
          "amountGross": 244572
        },
        "status": "active",
        "options": {
          "description": "2.4.9 Extra cuts may be added at any time at the discretion of the Council for which a cost will be provided by the contractor."
        },
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "2.4.1.\tThe Contractor shall provide a grounds maintenance service at the locations shown coloured green, yellow, yellow with black hatching and pink on map numbers 7, 9, 10, 11, 16, 16A, 16B, 17 to 23, 23a, 23b to 31 & 37 to 39 from April to March excluding December, January and February.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel.\nWe have shared a Tender Evaluation Matrix document which will be populated at the point when tenders opened by our authority's scrutiny panel.  Said Tender Evaluation Matrix will form the basis of how sections are awarded, with those scoring highest being shortlisted.  However, as there are five (5) sections and only a maximum of three (3) can be awarded to any one bidder, our authority's scrutiny panel will determine how best to fulfil the tender in its entirety.\nThis will be done fairly and transparently.  We will evaluate what sections shortlisted candidates are able to fulfil to what standard and will attempt to balance the worth of the sections awarded amongst shortlisted parties to ensure the tender remains worthwhile to the successful bidders."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "See tender document"
            }
          ]
        }
      },
      {
        "id": "Section 5",
        "title": "Grass Cutting, Rewilding & Minor Hedge Works",
        "value": {
          "amount": 34173,
          "currency": "GBP",
          "amountGross": 41008
        },
        "status": "active",
        "options": {
          "description": "2.5.11. & 2.5.14.Extra cuts may be added at any time at the discretion of the Council for with a cost will be provided by the contractor."
        },
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "2.5.1.\tThe Contractor shall provide a grass cutting, grounds maintenance and rewilding service at the locations shown coloured orange, brown, brown chequered, green chequered, green crosshatched, blue crosshatched, pink dotted on map number 41 from April to March excluding December, January and February.\n2.5.2.\t\tThe grounds maintenance service includes grass cutting, hedge trimming, weed control and rewilding work relating to footpaths, grass, tree, plant, shrub maintenance and the like.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel.\nWe have shared a Tender Evaluation Matrix document which will be populated at the point when tenders opened by our authority's scrutiny panel.  Said Tender Evaluation Matrix will form the basis of how sections are awarded, with those scoring highest being shortlisted.  However, as there are five (5) sections and only a maximum of three (3) can be awarded to any one bidder, our authority's scrutiny panel will determine how best to fulfil the tender in its entirety.\nThis will be done fairly and transparently.  We will evaluate what sections shortlisted candidates are able to fulfil to what standard and will attempt to balance the worth of the sections awarded amongst shortlisted parties to ensure the tender remains worthwhile to the successful bidders."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "See tender document"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "Section 1",
        "relatedLot": "Section 1",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77311000",
            "scheme": "CPV",
            "description": "Ornamental and pleasure gardens maintenance services"
          },
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77313000",
            "scheme": "CPV",
            "description": "Parks maintenance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77330000",
            "scheme": "CPV",
            "description": "Floral-display services"
          },
          {
            "id": "77341000",
            "scheme": "CPV",
            "description": "Tree pruning"
          },
          {
            "id": "77342000",
            "scheme": "CPV",
            "description": "Hedge trimming"
          }
        ]
      },
      {
        "id": "Section 2",
        "relatedLot": "Section 2",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77341000",
            "scheme": "CPV",
            "description": "Tree pruning"
          },
          {
            "id": "77342000",
            "scheme": "CPV",
            "description": "Hedge trimming"
          }
        ]
      },
      {
        "id": "Section 3",
        "relatedLot": "Section 3",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77320000",
            "scheme": "CPV",
            "description": "Sports fields maintenance services"
          }
        ]
      },
      {
        "id": "Section 4",
        "relatedLot": "Section 4",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77341000",
            "scheme": "CPV",
            "description": "Tree pruning"
          },
          {
            "id": "77342000",
            "scheme": "CPV",
            "description": "Hedge trimming"
          }
        ]
      },
      {
        "id": "Section 5",
        "relatedLot": "Section 5",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77341000",
            "scheme": "CPV",
            "description": "Tree pruning"
          },
          {
            "id": "77342000",
            "scheme": "CPV",
            "description": "Hedge trimming"
          }
        ]
      }
    ],
    "title": "Totton & Eling Town Council, Grounds Maintenance Contract",
    "value": {
      "amount": 526247,
      "currency": "GBP",
      "amountGross": 631496
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "A-11229",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-11229",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-11659",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-11659",
        "format": "application/pdf",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-11982",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-11982",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "documentType": "biddingDocuments"
      },
      {
        "id": "013176-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/013176-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-02-12T17:19:45Z"
      }
    ],
    "amendments": [
      {
        "id": "013176-2026",
        "description": "10/02/26 Question: Clarification on hedge height Page 14, 2.2.13 and 2.2.17 in relation to section 2, map 6 - The hedge in this setting currently sits some height above 1.2m.  We are happy for it to be maintained at its existing height.\n10/02/26 Question: Clarification on additional line markings Page 17, 2.3.15 - We may request additional markings beyond the defined football season should we receive a booking request.\n10/02/26 Information: It has been brought to our attention that 3rd party promotors have been engaging with bidders.  Their purpose is unclear but please be advised that our tender is published and free to view on government system find a tender link: https://www.find-tender.service.gov.uk/Notice/011166-2026?origin=Dashboard.\n10/02/26 Question: Clarification on lump sum for preparation and planting of beds Page 11, 2.1.24 - This should cover the labour for bed preparation and planting inc. materials associated with e.g. compost.  The cost of physical plant stock (flowers, shrubs, etc.) will be covered by the council.  Furthermore, the council will detach, deliver, retrieve, and re-attach railing planters biannually with the bidders maintaining them in between.\n11/02/26 Question: Concern over current state of fire breaks Page 16, 2.3.11, Map 40b - potentially neglected and may require more significant works initially.  If so, the council will consider said initial works separately.\n12/02/26 Question: Clarification on subcontracting of specialist aquatic herbicide - We are looking for relevant skills within the bidders staffing.  However, we might be willing to be flexible given the specialism of the task but would not accept any additional \"hidden\" charge from the bidder to perform this service.  This would have to be factored into any bid put forward.\n12/02/26 Question: Clarification on sports pitches - Renovations, aerations, and overseeding is not included in the scope of Lot 3 but, line marking is, as is an additional line marking clause.\n12/02/26 Question: Minimum public liability insurance - This is detailed on Page 5, 1.12.\n12/02/26 Question: Is machinery fleet information required within the Contractor Information Form - You should evidence your ability to fulfil the contract; therefore, you could do so by providing machinery fleet information.\n12/02/26 Question: Clarification on yellow markings Page 18, 2.4.11. Map 18 (7of7) - whilst faint yellow markings can be seen on Map 18 (7of7) these areas are not rough grass therefore, 2.4.11. is not applicable.  The focus of this map is the hedge marked brown at Foxhills Allotment as per the map title.\n12/02/26 Information:  Q&A deadline date brought forward to 17.00pm, Thursday 12 February 2026 due to an unforeseen staffing issue.\n12/02/26 Information:  Final Tender Q&A's document published on find a tender"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "lotDetails": {
      "maximumLotsAwardedPerSupplier": 3
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-01-15T23:59:59Z"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-03-06T23:59:59Z"
    },
    "description": "Totton & Eling Town Council requires grounds maintenance services from external suppliers to fulfil duties such as grass cutting, shrub and hedge maintenance, planting and watering, assistance with re-wilding programmes and other duties as detailed in forthcoming documentation.  Services required are spread across 5 sections (lots).  Each lot has a different area of focus e.g. horticulture, grass maintenance of varying frequency, ditching work etc.",
    "riskDetails": "See tender document",
    "tenderPeriod": {
      "endDate": "2026-02-20T12:00:00Z"
    },
    "contractTerms": {
      "financialTerms": "See tender document"
    },
    "enquiryPeriod": {
      "endDate": "2026-02-12T17:00:00Z"
    },
    "hasRecurrence": true,
    "specialRegime": [
      "concession"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "notAllowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Please return the completed form of tender, schedule of unit rates for valuation of variations, contractor information form and contractor insurance declaration in an envelope marked DO NOT OPEN - TENDER FOR GROUNDS MAINTENANCE CONTRACT to Totton and Eling Town Council, Civic Centre, Testwood Lane, Totton, Hampshire SO40 3AP by 12 noon on Friday 20 February 2026.  Any tenders received by any other method will not be considered.",
    "procurementMethodDetails": "Open procedure",
    "additionalProcurementCategories": [
      "works"
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PCJY-5592-YGTZ",
      "name": "Totton and Eling Town Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ36",
        "country": "GB",
        "locality": "Totton, Hampshire",
        "postalCode": "SO40 3AP",
        "countryName": "United Kingdom",
        "streetAddress": "Totton and Eling Town Council, Civic Centre, Testwood Lane"
      },
      "details": {
        "url": "https://www.tottoneling-tc.gov.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PCJY-5592-YGTZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Adam Cooper",
        "email": "info@tottoneling-tc.gov.uk",
        "telephone": "02380 863138"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "011166-2026",
  "tag": [
    "tenderUpdate"
  ],
  "date": "2026-02-06T17:06:53Z",
  "ocid": "ocds-h6vhtk-0604b0",
  "buyer": {
    "id": "GB-PPON-PCJY-5592-YGTZ",
    "name": "Totton and Eling Town Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-0604b0",
    "lots": [
      {
        "id": "Section 1",
        "title": "Prestige Grounds Maintenance",
        "value": {
          "amount": 119668,
          "currency": "GBP",
          "amountGross": 143602
        },
        "status": "active",
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasRenewal": true,
        "description": "2.1.1.\tThe Contractor shall provide a grounds maintenance service at the locations shown coloured green, red, purple, light blue, orange and brown on map numbers 1, 1a, 2, 2a, 3 and 5 from April to March excluding December, January and February.\n2.1.2.\t\tThe grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub \t\t\tmaintenance and the like.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel.\nWe have shared a Tender Evaluation Matrix document which will be populated at the point when tenders opened by our authority's scrutiny panel.  Said Tender Evaluation Matrix will form the basis of how sections are awarded, with those scoring highest being shortlisted.  However, as there are five (5) sections and only a maximum of three (3) can be awarded to any one bidder, our authority's scrutiny panel will determine how best to fulfil the tender in its entirety.  \nThis will be done fairly and transparently.  We will evaluate what sections shortlisted candidates are able to fulfil to what standard and will attempt to balance the worth of the sections awarded amongst shortlisted parties to ensure the tender remains worthwhile to the successful bidders."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "This part of the ground's maintenance contract is reserved for\nthose who can demonstrate experience specifically in the field of horticulture to a Level 2 Technical Certificate or higher.  Relevant comparable experience of an equivalent level will be taken into consideration.  See tender document"
            }
          ]
        }
      },
      {
        "id": "Section 2",
        "title": "Grounds Maintenance & Trees",
        "value": {
          "amount": 77867,
          "currency": "GBP",
          "amountGross": 93440
        },
        "status": "active",
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasRenewal": true,
        "description": "2.2.1.\t\tThe Contractor shall provide a grounds maintenance service at the locations shown coloured green, blue, orange with black stripe, orange and brown on map numbers 3b\nand 3c to 6, 13a, 15A & 33 to 35 from February to November inclusive.\n2.2.2.\t\tThe grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub \t\t\tmaintenance and the like.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel.\nWe have shared a Tender Evaluation Matrix document which will be populated at the point when tenders opened by our authority's scrutiny panel.  Said Tender Evaluation Matrix will form the basis of how sections are awarded, with those scoring highest being shortlisted.  However, as there are five (5) sections and only a maximum of three (3) can be awarded to any one bidder, our authority's scrutiny panel will determine how best to fulfil the tender in its entirety.  \nThis will be done fairly and transparently.  We will evaluate what sections shortlisted candidates are able to fulfil to what standard and will attempt to balance the worth of the sections awarded amongst shortlisted parties to ensure the tender remains worthwhile to the successful bidders."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "See tender document"
            }
          ]
        }
      },
      {
        "id": "Section 3",
        "title": "Grass Cutting & Pond Management",
        "value": {
          "amount": 90729,
          "currency": "GBP",
          "amountGross": 108874
        },
        "status": "active",
        "options": {
          "description": "2.3.15 Additional marking available upon request subject to additional charge and contractor availability."
        },
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "2.3.1.\tThe contractor shall provide a grass cutting and weed control service at the locations shown coloured green, green with blue dots and hatched areas on map numbers 7 to 15, 36, 40 & 40b from April to March excluding December, January and February.\n2.3.16.\tClear the Town Park ponds shown dark blue on map number 1 of reeds to a maximum of 70% by hand and arisings removed from site, the Council will indicate which reeds are to remain. Spray reeds and parrots feather with a suitable aquatic herbicide.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel.\nWe have shared a Tender Evaluation Matrix document which will be populated at the point when tenders opened by our authority's scrutiny panel.  Said Tender Evaluation Matrix will form the basis of how sections are awarded, with those scoring highest being shortlisted.  However, as there are five (5) sections and only a maximum of three (3) can be awarded to any one bidder, our authority's scrutiny panel will determine how best to fulfil the tender in its entirety.  \nThis will be done fairly and transparently.  We will evaluate what sections shortlisted candidates are able to fulfil to what standard and will attempt to balance the worth of the sections awarded amongst shortlisted parties to ensure the tender remains worthwhile to the successful bidders."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "See tender document"
            }
          ]
        }
      },
      {
        "id": "Section 4",
        "title": "Grounds Maintenance & Ditches",
        "value": {
          "amount": 203810,
          "currency": "GBP",
          "amountGross": 244572
        },
        "status": "active",
        "options": {
          "description": "2.4.9 Extra cuts may be added at any time at the discretion of the Council for which a cost will be provided by the contractor."
        },
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "2.4.1.\tThe Contractor shall provide a grounds maintenance service at the locations shown coloured green, yellow, yellow with black hatching and pink on map numbers 7, 9, 10, 11, 16, 16A, 16B, 17 to 23, 23a, 23b to 31 & 37 to 39 from April to March excluding December, January and February.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel.\nWe have shared a Tender Evaluation Matrix document which will be populated at the point when tenders opened by our authority's scrutiny panel.  Said Tender Evaluation Matrix will form the basis of how sections are awarded, with those scoring highest being shortlisted.  However, as there are five (5) sections and only a maximum of three (3) can be awarded to any one bidder, our authority's scrutiny panel will determine how best to fulfil the tender in its entirety.  \nThis will be done fairly and transparently.  We will evaluate what sections shortlisted candidates are able to fulfil to what standard and will attempt to balance the worth of the sections awarded amongst shortlisted parties to ensure the tender remains worthwhile to the successful bidders."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "See tender document"
            }
          ]
        }
      },
      {
        "id": "Section 5",
        "title": "Grass Cutting, Rewilding & Minor Hedge Works",
        "value": {
          "amount": 34173,
          "currency": "GBP",
          "amountGross": 41008
        },
        "status": "active",
        "options": {
          "description": "2.5.11. & 2.5.14.Extra cuts may be added at any time at the discretion of the Council for with a cost will be provided by the contractor."
        },
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "2.5.1.\tThe Contractor shall provide a grass cutting, grounds maintenance and rewilding service at the locations shown coloured orange, brown, brown chequered, green chequered, green crosshatched, blue crosshatched, pink dotted on map number 41 from April to March excluding December, January and February.\n2.5.2.\t\tThe grounds maintenance service includes grass cutting, hedge trimming, weed control and rewilding work relating to footpaths, grass, tree, plant, shrub maintenance and the like.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel.\nWe have shared a Tender Evaluation Matrix document which will be populated at the point when tenders opened by our authority's scrutiny panel.  Said Tender Evaluation Matrix will form the basis of how sections are awarded, with those scoring highest being shortlisted.  However, as there are five (5) sections and only a maximum of three (3) can be awarded to any one bidder, our authority's scrutiny panel will determine how best to fulfil the tender in its entirety.  \nThis will be done fairly and transparently.  We will evaluate what sections shortlisted candidates are able to fulfil to what standard and will attempt to balance the worth of the sections awarded amongst shortlisted parties to ensure the tender remains worthwhile to the successful bidders."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "See tender document"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "Section 1",
        "relatedLot": "Section 1",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77311000",
            "scheme": "CPV",
            "description": "Ornamental and pleasure gardens maintenance services"
          },
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77313000",
            "scheme": "CPV",
            "description": "Parks maintenance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77330000",
            "scheme": "CPV",
            "description": "Floral-display services"
          },
          {
            "id": "77341000",
            "scheme": "CPV",
            "description": "Tree pruning"
          },
          {
            "id": "77342000",
            "scheme": "CPV",
            "description": "Hedge trimming"
          }
        ]
      },
      {
        "id": "Section 2",
        "relatedLot": "Section 2",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77341000",
            "scheme": "CPV",
            "description": "Tree pruning"
          },
          {
            "id": "77342000",
            "scheme": "CPV",
            "description": "Hedge trimming"
          }
        ]
      },
      {
        "id": "Section 3",
        "relatedLot": "Section 3",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77320000",
            "scheme": "CPV",
            "description": "Sports fields maintenance services"
          }
        ]
      },
      {
        "id": "Section 4",
        "relatedLot": "Section 4",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77341000",
            "scheme": "CPV",
            "description": "Tree pruning"
          },
          {
            "id": "77342000",
            "scheme": "CPV",
            "description": "Hedge trimming"
          }
        ]
      },
      {
        "id": "Section 5",
        "relatedLot": "Section 5",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77341000",
            "scheme": "CPV",
            "description": "Tree pruning"
          },
          {
            "id": "77342000",
            "scheme": "CPV",
            "description": "Hedge trimming"
          }
        ]
      }
    ],
    "title": "Totton & Eling Town Council, Grounds Maintenance Contract",
    "value": {
      "amount": 526247,
      "currency": "GBP",
      "amountGross": 631496
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "A-11229",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-11229",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-11659",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-11659",
        "format": "application/pdf",
        "documentType": "biddingDocuments"
      },
      {
        "id": "011166-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/011166-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-02-06T17:06:53Z"
      }
    ],
    "amendments": [
      {
        "id": "011166-2026",
        "description": "30/01/26 Question: Clarification on duplication of maps across sections - Please be mindful that colours on duplicated maps may differ or that colours on maps may only be reference in one section and not the other e.g. Section 3, Map 7 and Section 4, Map 7.  Section 3 schedule (pages 16 and 17) refers to grass cutting (green) and weeding.  Section 4 schedule (page 19) refers to ditch maintenance (yellow with black hatching).\n03/02/26 Question: Contradiction in Section 2 schedule - Page 13, 2.2.1. stated \"The Contractor shall provide a grounds maintenance service\" \"from February to November inclusive\" whereas 2.2.9 stated \"excluding December, January and February\" making clear that works only take place between March to November.  2.2.1 of the Grounds maintenance contract scan 2026 (A4 Amended) document has since been amended.\n03/02/26 Question: Clarification on herbicide use in Section 2 schedule - Page 13, 2.2.10 offers the option of weeds being \"sprayed with an approved herbicide (in areas approved by the Council)\".  We have done so to provide bidders flexibility in performing the required task.  In certain instances, it might be more appropriate/effective to apply herbicide, in others, it may not be suitable e.g. play areas or may require additional control measures e.g. temporary closures of areas etc.  We would ask for more detail of any herbicide intended for use prior to its application on site.\n03/02/26 Question: Safeguarding/Disclosure and Barring Service (DBS) requirement - Section 2, Map 6 refers to Hounsdown Hall and there was concern that a pre-school operated within this setting and that bidders might require a DBS.  Said pre-school is no longer in operation.  There are fixed locations where workers may potentially operate within reasonably proximity to young people but, they are protected by secure boundaries therefore a DBS is not required.\n03/02/26 Question: Bird nesting season - concern over activities during bird nesting season (start of March to end of August) expressed.  Bidders must adhere to the Wildlife and Countryside Act 1981by not intentionally or recklessly disturb wild birds, while they are building a nest, or are at/near a nest with eggs or young etc.  Bidders should assess areas where bird presence likely prior to commencing task or immediately halt activities should any evidence of bird presence be determined during with tasks rescheduled.\n03/02/26 Information: rewilding tasks stated on map 41 did not match those stated in the schedule Page 22, 2.5.15.  This has since been updated.\n06/02/26 Question: Clarification of cost breakdown within sections - it was queried why only tasks with defined schedule timelines have been included in the cost breakdown for each section.  Equally why the cost breakdown of defined schedule timelines not broken down further.  This was to simplify the breakdown of costings for our benefit to determine approximate costs for services performed.  Tenders will ultimately be scored on the total value presented for each section. \n06/02/26 Question: Clarity on less defined tasks - tasks e.g. Page 21, \"2.5.12 Cut back trees, hedges, shrubs and brambles etc to planted areas where they encroach onto footpaths, paved areas, seats, tarmac and car parks etc coloured brown on map number 41 in May, August and February\" may not require such regular cutting frequency.  Only when it is apparent that vegetation is encroaching on paths and/or build infrastructure.\n06/02/26 Question: Location of water for transportation - We have an external tap behind Totton and Eling Town Council, Civic Centre, Testwood Lane, Totton, Hampshire SO40 3AP and other external taps at a few of our recreation grounds.\n06/02/26 Information: a mistake was identified on page 13, 2.2.9 whereby map 3c was referenced as being cut both \"FORTNIGHTLY\" and \"EVERY THREE WEEKS\".  This has since been updated to just \"EVERY THREE WEEKS\".\n06/02/26 Information: mistakes were identified on pages 14, 2.1.22 where it should have read 2.2.22, on page 17, 2.1.9 where it should have read 2.3.9, on page 22, 2.1.15 where it should have read 2.5.15 and page 22, 2.1.16 where it should have read 2.5.16.  This has since been updated.\n06/02/26 Information: New document added to find a tender being a revised version of Grounds maintenance contract scan 2026 (A4 Amended) with the previous since been removed.\n06/02/26 Information: Additional paragraphs have been added to the Award Criteria section on Find a Tender."
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "lotDetails": {
      "maximumLotsAwardedPerSupplier": 3
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-01-15T23:59:59Z"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-03-06T23:59:59Z"
    },
    "description": "Totton & Eling Town Council requires grounds maintenance services from external suppliers to fulfil duties such as grass cutting, shrub and hedge maintenance, planting and watering, assistance with re-wilding programmes and other duties as detailed in forthcoming documentation.  Services required are spread across 5 sections (lots).  Each lot has a different area of focus e.g. horticulture, grass maintenance of varying frequency, ditching work etc.",
    "riskDetails": "See tender document",
    "tenderPeriod": {
      "endDate": "2026-02-20T12:00:00Z"
    },
    "contractTerms": {
      "financialTerms": "See tender document"
    },
    "enquiryPeriod": {
      "endDate": "2026-02-13T16:00:00Z"
    },
    "hasRecurrence": true,
    "specialRegime": [
      "concession"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "notAllowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Please return the completed form of tender, schedule of unit rates for valuation of variations, contractor information form and contractor insurance declaration in an envelope marked DO NOT OPEN - TENDER FOR GROUNDS MAINTENANCE CONTRACT to Totton and Eling Town Council, Civic Centre, Testwood Lane, Totton, Hampshire SO40 3AP by 12 noon on Friday 20 February 2026.  Any tenders received by any other method will not be considered.",
    "procurementMethodDetails": "Open procedure",
    "additionalProcurementCategories": [
      "works"
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PCJY-5592-YGTZ",
      "name": "Totton and Eling Town Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ36",
        "country": "GB",
        "locality": "Totton, Hampshire",
        "postalCode": "SO40 3AP",
        "countryName": "United Kingdom",
        "streetAddress": "Totton and Eling Town Council, Civic Centre, Testwood Lane"
      },
      "details": {
        "url": "https://www.tottoneling-tc.gov.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PCJY-5592-YGTZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Adam Cooper",
        "email": "info@tottoneling-tc.gov.uk",
        "telephone": "02380 863138"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "008466-2026",
  "tag": [
    "tenderUpdate"
  ],
  "date": "2026-01-30T13:23:29Z",
  "ocid": "ocds-h6vhtk-0604b0",
  "buyer": {
    "id": "GB-PPON-PCJY-5592-YGTZ",
    "name": "Totton and Eling Town Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-0604b0",
    "lots": [
      {
        "id": "Section 1",
        "title": "Prestige Grounds Maintenance",
        "value": {
          "amount": 119668,
          "currency": "GBP",
          "amountGross": 143602
        },
        "status": "active",
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasRenewal": true,
        "description": "2.1.1.\tThe Contractor shall provide a grounds maintenance service at the locations shown coloured green, red, purple, light blue, orange and brown on map numbers 1, 1a, 2, 2a, 3 and 5 from April to March excluding December, January and February.\n2.1.2.\t\tThe grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub \t\t\tmaintenance and the like.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "This part of the ground's maintenance contract is reserved for\nthose who can demonstrate experience specifically in the field of horticulture to a Level 2 Technical Certificate or higher.  Relevant comparable experience of an equivalent level will be taken into consideration.  See tender document"
            }
          ]
        }
      },
      {
        "id": "Section 2",
        "title": "Grounds Maintenance & Trees",
        "value": {
          "amount": 77867,
          "currency": "GBP",
          "amountGross": 93440
        },
        "status": "active",
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasRenewal": true,
        "description": "2.2.1.\t\tThe Contractor shall provide a grounds maintenance service at the locations shown coloured green, blue, orange with black stripe, orange and brown on map numbers 3b\nand 3c to 6, 13a, 15A & 33 to 35 from February to November inclusive.\n2.2.2.\t\tThe grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub \t\t\tmaintenance and the like.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "See tender document"
            }
          ]
        }
      },
      {
        "id": "Section 3",
        "title": "Grass Cutting & Pond Management",
        "value": {
          "amount": 90729,
          "currency": "GBP",
          "amountGross": 108874
        },
        "status": "active",
        "options": {
          "description": "2.3.15 Additional marking available upon request subject to additional charge and contractor availability."
        },
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "2.3.1.\tThe contractor shall provide a grass cutting and weed control service at the locations shown coloured green, green with blue dots and hatched areas on map numbers 7 to 15, 36, 40 & 40b from April to March excluding December, January and February.\n2.3.16.\tClear the Town Park ponds shown dark blue on map number 1 of reeds to a maximum of 70% by hand and arisings removed from site, the Council will indicate which reeds are to remain. Spray reeds and parrots feather with a suitable aquatic herbicide.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "See tender document"
            }
          ]
        }
      },
      {
        "id": "Section 4",
        "title": "Grounds Maintenance & Ditches",
        "value": {
          "amount": 203810,
          "currency": "GBP",
          "amountGross": 244572
        },
        "status": "active",
        "options": {
          "description": "2.4.9 Extra cuts may be added at any time at the discretion of the Council for which a cost will be provided by the contractor."
        },
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "2.4.1.\tThe Contractor shall provide a grounds maintenance service at the locations shown coloured green, yellow, yellow with black hatching and pink on map numbers 7, 9, 10, 11, 16, 16A, 16B, 17 to 23, 23a, 23b to 31 & 37 to 39 from April to March excluding December, January and February.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "See tender document"
            }
          ]
        }
      },
      {
        "id": "Section 5",
        "title": "Grass Cutting, Rewilding & Minor Hedge Works",
        "value": {
          "amount": 34173,
          "currency": "GBP",
          "amountGross": 41008
        },
        "status": "active",
        "options": {
          "description": "2.5.11. & 2.5.14.Extra cuts may be added at any time at the discretion of the Council for with a cost will be provided by the contractor."
        },
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "2.5.1.\tThe Contractor shall provide a grass cutting, grounds maintenance and rewilding service at the locations shown coloured orange, brown, brown chequered, green chequered, green crosshatched, blue crosshatched, pink dotted on map number 41 from April to March excluding December, January and February.\n2.5.2.\t\tThe grounds maintenance service includes grass cutting, hedge trimming, weed control and rewilding work relating to footpaths, grass, tree, plant, shrub maintenance and the like.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "See tender document"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "Section 1",
        "relatedLot": "Section 1",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77311000",
            "scheme": "CPV",
            "description": "Ornamental and pleasure gardens maintenance services"
          },
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77313000",
            "scheme": "CPV",
            "description": "Parks maintenance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77330000",
            "scheme": "CPV",
            "description": "Floral-display services"
          },
          {
            "id": "77341000",
            "scheme": "CPV",
            "description": "Tree pruning"
          },
          {
            "id": "77342000",
            "scheme": "CPV",
            "description": "Hedge trimming"
          }
        ]
      },
      {
        "id": "Section 2",
        "relatedLot": "Section 2",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77341000",
            "scheme": "CPV",
            "description": "Tree pruning"
          },
          {
            "id": "77342000",
            "scheme": "CPV",
            "description": "Hedge trimming"
          }
        ]
      },
      {
        "id": "Section 3",
        "relatedLot": "Section 3",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77320000",
            "scheme": "CPV",
            "description": "Sports fields maintenance services"
          }
        ]
      },
      {
        "id": "Section 4",
        "relatedLot": "Section 4",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77341000",
            "scheme": "CPV",
            "description": "Tree pruning"
          },
          {
            "id": "77342000",
            "scheme": "CPV",
            "description": "Hedge trimming"
          }
        ]
      },
      {
        "id": "Section 5",
        "relatedLot": "Section 5",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77341000",
            "scheme": "CPV",
            "description": "Tree pruning"
          },
          {
            "id": "77342000",
            "scheme": "CPV",
            "description": "Hedge trimming"
          }
        ]
      }
    ],
    "title": "Totton & Eling Town Council, Grounds Maintenance Contract",
    "value": {
      "amount": 526247,
      "currency": "GBP",
      "amountGross": 631496
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "A-11229",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-11229",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-11234",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-11234",
        "format": "application/pdf",
        "documentType": "biddingDocuments"
      },
      {
        "id": "008466-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/008466-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-01-30T13:23:29Z"
      }
    ],
    "amendments": [
      {
        "id": "008466-2026",
        "description": "14/01/26 Question: Length of tender in relation to the estimated total value of contract - To confirm that the estimated total value of the contract stated is for three (3 years).\n14/01/26 Question: Presence of contractor information form - this was originally viewed as effectively the introduction form but, following comments, we have added a new form (page 1) within the tender.\n14/01/26 Question: Maximum number of tender sections awarded - Whilst bidders can submit bids for all five (5) sections, they will only be awarded a maximum of (3) sections.  This is to ensure we are not over reliant on any one party.\n14/01/26 Question: Enquiry deadline and tender deadline - The enquiry deadline is 13/02/26, 16.00pm.  The tender deadline is 20/02/26, 12.00pm (noon).\n14/01/26 Question: Electronic or physical submission of tenders - A bidder stated that find a tender is showing tenders can be received electronically.  We see no such evidence of this our side.  Tenders to be received at our office address in a sealed envelope \"marked do not open - tender for grounds maintenance contract.\n15/01/26 Information: .gov support team contacted on the above matter.  No evidence of electronic submission comment on find a tender.\n15/01/26 Question: Length of tender in relation to the estimated total value of contract - Same answer as previous (14/01/26).\n16/01/26 Question: Request for documents and details - links: https://www.find-tender.service.gov.uk/Notice/002687-2026?origin=SearchResults&p=1 and https://www.find-tender.service.gov.uk/Notice/Attachment/A-10168 provided.\n19/01/26 Information: Existing contractor informed us of a member of staff subject to TUPE.  We have added a clause (7 page, clause 1.33) within the tender which details what actions will be required before any part of the tender is awarded.\n22/01/26 Information: Unclear how to update new information to find a tender therefore contacted .gov support team.\n22/01/26 Question: Clarification on maps, keys and associated schedules - keys on maps largely irrelevant.  Historically applied and complicated to remove.  We advise bidders focus on the maps themselves and associated schedules.  Please feel free to contact us directly should you require any guidance on a specific plan and/or part of the schedule.\n22/01/26 Question: Clarification on section 6 mention on page 9 of the tender (originally) - this part of the tender is currently being fulfilled by another provider and is not available to bidders at this time.  Mention of has since been removed.\n22/01/26 Information: a spelling mistake was identified on page 22, 2.5.15.  What read as one was supposed to be once.  This has since been updated.\n22/01/26 Question: Scoring criteria - we summarised this generally on Find a Tender by understand now that this should have been more detailed therefore, we have uploaded our tender evaluation matrix to find a tender.\n26/01/26 Question: Length of tender in relation to the estimated total value of contract - Same answer as previous (14/01/26).\n26/01/26 Question: Clarification on section 5 and associated Map 41 - See schedule specifics 2.5.11 - 2.5.16 (pages 21 and 22).  We look to introduce some wilding/re-wilding initiatives therefore, management of some areas will likely change over time that bidder output should be near identical.\n28/01/26 Information: Response received from .gov support team.\n30/01/26 Information: New documents added to find a tender, namely Grounds maintenance contract scan 2026 (A4 Amended) and Tender Evaluation Matrix.  Grounds maintenance contract scan 2026 (A4 Low Res) has since been removed."
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "lotDetails": {
      "maximumLotsAwardedPerSupplier": 3
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-01-15T23:59:59Z"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-03-06T23:59:59Z"
    },
    "description": "Totton & Eling Town Council requires grounds maintenance services from external suppliers to fulfil duties such as grass cutting, shrub and hedge maintenance, planting and watering, assistance with re-wilding programmes and other duties as detailed in forthcoming documentation.  Services required are spread across 5 sections (lots).  Each lot has a different area of focus e.g. horticulture, grass maintenance of varying frequency, ditching work etc.",
    "riskDetails": "See tender document",
    "tenderPeriod": {
      "endDate": "2026-02-20T12:00:00Z"
    },
    "contractTerms": {
      "financialTerms": "See tender document"
    },
    "enquiryPeriod": {
      "endDate": "2026-02-13T16:00:00Z"
    },
    "hasRecurrence": true,
    "specialRegime": [
      "concession"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "notAllowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Please return the completed form of tender, schedule of unit rates for valuation of variations, contractor information form and contractor insurance declaration in an envelope marked DO NOT OPEN - TENDER FOR GROUNDS MAINTENANCE CONTRACT to Totton and Eling Town Council, Civic Centre, Testwood Lane, Totton, Hampshire SO40 3AP by 12 noon on Friday 20 February 2026.  Any tenders received by any other method will not be considered.",
    "procurementMethodDetails": "Open procedure",
    "additionalProcurementCategories": [
      "works"
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PCJY-5592-YGTZ",
      "name": "Totton and Eling Town Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ36",
        "country": "GB",
        "locality": "Totton, Hampshire",
        "postalCode": "SO40 3AP",
        "countryName": "United Kingdom",
        "streetAddress": "Totton and Eling Town Council, Civic Centre, Testwood Lane"
      },
      "details": {
        "url": "https://www.tottoneling-tc.gov.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PCJY-5592-YGTZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Adam Cooper",
        "email": "info@tottoneling-tc.gov.uk",
        "telephone": "02380 863138"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "002687-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-01-13T13:56:57Z",
  "ocid": "ocds-h6vhtk-0604b0",
  "buyer": {
    "id": "GB-PPON-PCJY-5592-YGTZ",
    "name": "Totton and Eling Town Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-0604b0",
    "lots": [
      {
        "id": "Section 1",
        "title": "Prestige Grounds Maintenance",
        "value": {
          "amount": 119668,
          "currency": "GBP",
          "amountGross": 143602
        },
        "status": "active",
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasRenewal": true,
        "description": "2.1.1.\tThe Contractor shall provide a grounds maintenance service at the locations shown coloured green, red, purple, light blue, orange and brown on map numbers 1, 1a, 2, 2a, 3 and 5 from April to March excluding December, January and February.\n2.1.2.\t\tThe grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub \t\t\tmaintenance and the like.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "This part of the ground's maintenance contract is reserved for \nthose who can demonstrate experience specifically in the field of horticulture to a Level 2 Technical Certificate or higher.  Relevant comparable experience of an equivalent level will be taken into consideration.  See tender document"
            }
          ]
        }
      },
      {
        "id": "Section 2",
        "title": "Grounds Maintenance & Trees",
        "value": {
          "amount": 77867,
          "currency": "GBP",
          "amountGross": 93440
        },
        "status": "active",
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasRenewal": true,
        "description": "2.2.1.\t\tThe Contractor shall provide a grounds maintenance service at the locations shown coloured green, blue, orange with black stripe, orange and brown on map numbers 3b \nand 3c to 6, 13a, 15A & 33 to 35 from February to November inclusive.\n2.2.2.\t\tThe grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub \t\t\tmaintenance and the like.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "See tender document"
            }
          ]
        }
      },
      {
        "id": "Section 3",
        "title": "Grass Cutting & Pond Management",
        "value": {
          "amount": 90729,
          "currency": "GBP",
          "amountGross": 108874
        },
        "status": "active",
        "options": {
          "description": "2.3.15 Additional marking available upon request subject to additional charge and contractor availability."
        },
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "2.3.1.\tThe contractor shall provide a grass cutting and weed control service at the locations shown coloured green, green with blue dots and hatched areas on map numbers 7 to 15, 36, 40 & 40b from April to March excluding December, January and February.\n2.3.16.\tClear the Town Park ponds shown dark blue on map number 1 of reeds to a maximum of 70% by hand and arisings removed from site, the Council will indicate which reeds are to remain. Spray reeds and parrots feather with a suitable aquatic herbicide.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "See tender document"
            }
          ]
        }
      },
      {
        "id": "Section 4",
        "title": "Grounds Maintenance & Ditches",
        "value": {
          "amount": 203810,
          "currency": "GBP",
          "amountGross": 244572
        },
        "status": "active",
        "options": {
          "description": "2.4.9 Extra cuts may be added at any time at the discretion of the Council for which a cost will be provided by the contractor."
        },
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "2.4.1.\tThe Contractor shall provide a grounds maintenance service at the locations shown coloured green, yellow, yellow with black hatching and pink on map numbers 7, 9, 10, 11, 16, 16A, 16B, 17 to 23, 23a, 23b to 31 & 37 to 39 from April to March excluding December, January and February.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "See tender document"
            }
          ]
        }
      },
      {
        "id": "Section 5",
        "title": "Grass Cutting, Rewilding & Minor Hedge Works",
        "value": {
          "amount": 34173,
          "currency": "GBP",
          "amountGross": 41008
        },
        "status": "active",
        "options": {
          "description": "2.5.11. & 2.5.14.Extra cuts may be added at any time at the discretion of the Council for with a cost will be provided by the contractor."
        },
        "renewal": {
          "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority's  scrutiny panel."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "2.5.1.\tThe Contractor shall provide a grass cutting, grounds maintenance and rewilding service at the locations shown coloured orange, brown, brown chequered, green chequered, green crosshatched, blue crosshatched, pink dotted on map number 41 from April to March excluding December, January and February.\n2.5.2.\t\tThe grounds maintenance service includes grass cutting, hedge trimming, weed control and rewilding work relating to footpaths, grass, tree, plant, shrub maintenance and the like.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority's scrutiny panel."
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority's scrutiny panel."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See tender document"
            },
            {
              "type": "technical",
              "description": "See tender document"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "Section 1",
        "relatedLot": "Section 1",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77311000",
            "scheme": "CPV",
            "description": "Ornamental and pleasure gardens maintenance services"
          },
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77313000",
            "scheme": "CPV",
            "description": "Parks maintenance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77330000",
            "scheme": "CPV",
            "description": "Floral-display services"
          },
          {
            "id": "77341000",
            "scheme": "CPV",
            "description": "Tree pruning"
          },
          {
            "id": "77342000",
            "scheme": "CPV",
            "description": "Hedge trimming"
          }
        ]
      },
      {
        "id": "Section 2",
        "relatedLot": "Section 2",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77341000",
            "scheme": "CPV",
            "description": "Tree pruning"
          },
          {
            "id": "77342000",
            "scheme": "CPV",
            "description": "Hedge trimming"
          }
        ]
      },
      {
        "id": "Section 3",
        "relatedLot": "Section 3",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77320000",
            "scheme": "CPV",
            "description": "Sports fields maintenance services"
          }
        ]
      },
      {
        "id": "Section 4",
        "relatedLot": "Section 4",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77341000",
            "scheme": "CPV",
            "description": "Tree pruning"
          },
          {
            "id": "77342000",
            "scheme": "CPV",
            "description": "Hedge trimming"
          }
        ]
      },
      {
        "id": "Section 5",
        "relatedLot": "Section 5",
        "deliveryAddresses": [
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77312000",
            "scheme": "CPV",
            "description": "Weed-clearance services"
          },
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77341000",
            "scheme": "CPV",
            "description": "Tree pruning"
          },
          {
            "id": "77342000",
            "scheme": "CPV",
            "description": "Hedge trimming"
          }
        ]
      }
    ],
    "title": "Totton & Eling Town Council, Grounds Maintenance Contract",
    "value": {
      "amount": 526247,
      "currency": "GBP",
      "amountGross": 631496
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "A-10168",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10168",
        "format": "application/pdf",
        "documentType": "biddingDocuments"
      },
      {
        "id": "002687-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/002687-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-01-13T13:56:57Z"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "lotDetails": {
      "maximumLotsAwardedPerSupplier": 3
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-01-15T23:59:59Z"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-03-06T23:59:59Z"
    },
    "description": "Totton & Eling Town Council requires grounds maintenance services from external suppliers to fulfil duties such as grass cutting, shrub and hedge maintenance, planting and watering, assistance with re-wilding programmes and other duties as detailed in forthcoming documentation.  Services required are spread across 5 sections (lots).  Each lot has a different area of focus e.g. horticulture, grass maintenance of varying frequency, ditching work etc.",
    "riskDetails": "See tender document",
    "tenderPeriod": {
      "endDate": "2026-02-20T12:00:00Z"
    },
    "contractTerms": {
      "financialTerms": "See tender document"
    },
    "enquiryPeriod": {
      "endDate": "2026-02-13T16:00:00Z"
    },
    "hasRecurrence": true,
    "specialRegime": [
      "concession"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "notAllowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Please return the completed form of tender, schedule of unit rates for valuation of variations, contractor information form and contractor insurance declaration in an envelope marked DO NOT OPEN - TENDER FOR GROUNDS MAINTENANCE CONTRACT to Totton and Eling Town Council, Civic Centre, Testwood Lane, Totton, Hampshire SO40 3AP by 12 noon on Friday 20 February 2026.  Any tenders received by any other method will not be considered.",
    "procurementMethodDetails": "Open procedure",
    "additionalProcurementCategories": [
      "works"
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PCJY-5592-YGTZ",
      "name": "Totton and Eling Town Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ36",
        "country": "GB",
        "locality": "Totton, Hampshire",
        "postalCode": "SO40 3AP",
        "countryName": "United Kingdom",
        "streetAddress": "Totton and Eling Town Council, Civic Centre, Testwood Lane"
      },
      "details": {
        "url": "https://www.tottoneling-tc.gov.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PCJY-5592-YGTZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Adam Cooper",
        "email": "info@tottoneling-tc.gov.uk",
        "telephone": "02380 863138"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}