Corporate Electronic Document Management System

{
  "id": "076671-2026",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2026-08-12T11:53:15+01:00",
  "ocid": "ocds-h6vhtk-06e26c",
  "buyer": {
    "id": "GB-FTS-179620",
    "name": "Bournemouth, Christchurch and Poole Council"
  },
  "awards": [
    {
      "id": "076671-2026-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-02933889",
          "name": "Idox Software Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "DN825875",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "Software",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKK24"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48311100",
            "scheme": "CPV",
            "description": "Document management system"
          }
        ]
      }
    ],
    "title": "Corporate Electronic Document Management System",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Software maintenance renewal for the IDOX electronic document management software (EDRMS).",
    "classification": {
      "id": "72267100",
      "scheme": "CPV",
      "description": "Maintenance of information technology software"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The contract is for the ongoing maintenance and support of the Council's existing IDOX Electronic Document and Records Management System (EDRMS). IDOX Software Ltd is the only supplier able to provide authorised support, updates, patches and upgrades for this proprietary system. Competition is absent for technical reasons as no alternative supplier can provide equivalent support for the existing platform. Continued support is required to ensure business continuity while future replacement arrangements are developed. The award was made through the CCS Vertical Application Solutions Framework (RM6259), Lot 3.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_TECHNICAL",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-179620",
      "name": "Bournemouth, Christchurch and Poole Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK24",
        "locality": "Bournemouth",
        "postalCode": "BH26DY",
        "countryName": "United Kingdom",
        "streetAddress": "BCP Council Civic Centre"
      },
      "details": {
        "url": "https://www.bcpcouncil.gov.uk",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Bournemouth, Christchurch and Poole Council",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "name": "Ewelina Magiera",
        "email": "procurement.resources@bcpcouncil.gov.uk"
      }
    },
    {
      "id": "GB-COH-02933889",
      "name": "Idox Software Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ2",
        "locality": "Woking",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "02933889",
        "scheme": "GB-COH",
        "legalName": "Idox Software Ltd"
      }
    },
    {
      "id": "GB-FTS-136",
      "name": "High Court of England and Wales",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "High Court of England and Wales"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "076671-2026-1",
      "value": {
        "amount": 155347.55,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "076671-2026-1",
      "dateSigned": "2026-04-01T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}