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AwardedFind a Tender · award

Provision of Support and Maintenance of Automatic Passenger Gate Systems

Buyer: TRANSPORT UK EAST MIDLANDS LIMITED →

BuyerTRANSPORT UK EAST MIDLANDS LIMITED
StatusAwarded
DeadlineNot published
ValueValue not published
Published31 Jul 2026

What is being bought

Provision of support and maintenance of Automatic Passenger Gate Systems across East Midlands Railway's stations.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleThis direct award is justified under Section 41 and Schedule 5, Paragraph 5 (Protection of intellectual property rights or other exclusive rights) and Schedule 5, Paragraph 6 (Absence of competition for technical reasons). 1. Single Supplier due to IP and Technical Restrictions (Para 5(a) & Para 6(a)): Support and Maintenance of the Automatic Passenger Gate Systems can only be delivered by the Original Equipment Manufacturer (OEM), Cubic Transportation Systems, due to the proprietary nature of the system architecture, including supplier-specific hardware, core software and technical systems. The OEM has confirmed that the core software, technical systems and core components of the gateline equipment are proprietary to Cubic and protected by intellectual property rights. The OEM has confirmed that: - Access to Cubic diagnostic software or fault management systems is not available to third-party maintenance providers; - Maintenance manuals or technical documentation for Cubic gateline equipment are not provided to third-party maintenance providers; - Hardware or calibrated spare parts are not provided to third-party maintenance providers; and - No formal certification or accreditation scheme exists that would allow a non-Cubic engineer to maintain the Cubic-supplied equipment. As such, EMR is not aware of any alternative supplier capable of delivering the requirement that possesses the necessary legal rights, technical documentation, software access, spare parts and technical capability to maintain the existing systems. 2. Absence of Reasonable Alternatives (Para 5(b) & Para 6(b)): The existing gateline infrastructure is operational and has not reached end-of-life. A competitive tender for maintenance only is not feasible because access to the proprietary software, diagnostic systems, technical documentation, calibrated spare parts and maintenance accreditation required to support the assets is restricted to the OEM. Sourcing an alternative supplier would require a full removal and replacement of the live asset base across stations. Full system replacement would result in substantial duplication of cost, significant technical and operational complexity, and disproportionate disruption to live station operations. Replacing functional, non-obsolete assets solely to facilitate a competitive maintenance procurement would not represent a reasonable alternative. Competition is therefore absent, and a direct award to the OEM is justified under Schedule 5, Paragraphs 5 and 6.
Rationale classificationssingleSuppliersIntellectualPropertyExclusiveRights, singleSuppliersTechnicalReasons
Special regimeutilities
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-06d388
Latest release ID072831-2026
Latest release timestampFri Jul 31 2026 14:23:02 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methoddirect
Procurement method detailsDirect award
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source0
Awards in latest release1
Contracts in latest release0
Parties in latest release2

Notice history

DateEventReference
31 Jul 2026award, contract072831-2026
24 Jul 2026award, contract070415-2026

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (2 releases)
31 Jul 2026 · 072831-2026 · award, contract
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24 Jul 2026 · 070415-2026 · award, contract
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    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "This direct award is justified under Section 41 and Schedule 5, Paragraph 5 (Protection of intellectual property rights or other exclusive rights) and Schedule 5, Paragraph 6 (Absence of competition for technical reasons).\n1. Single Supplier due to IP and Technical Restrictions (Para 5(a) & Para 6(a)):\nSupport and Maintenance of the Automatic Passenger Gate Systems can only be delivered by the Original Equipment Manufacturer (OEM), Cubic Transportation Systems, due to the proprietary nature of the system architecture, including supplier-specific hardware, core software and technical systems.\nThe OEM has confirmed that the core software, technical systems and core components of the gateline equipment are proprietary to Cubic and protected by intellectual property rights. The OEM has confirmed that:\n- Access to Cubic diagnostic software or fault management systems is not available to third-party maintenance providers;\n- Maintenance manuals or technical documentation for Cubic gateline equipment are not provided to third-party maintenance providers;\n- Hardware or calibrated spare parts are not provided to third-party maintenance providers; and\n- No formal certification or accreditation scheme exists that would allow a non-Cubic engineer to maintain the Cubic-supplied equipment.\nAs such, EMR is not aware of any alternative supplier capable of delivering the requirement that possesses the necessary legal rights, technical documentation, software access, spare parts and technical capability to maintain the existing systems.\n2. Absence of Reasonable Alternatives (Para 5(b) & Para 6(b)):\nThe existing gateline infrastructure is operational and has not reached end-of-life. A competitive tender for maintenance only is not feasible because access to the proprietary software, diagnostic systems, technical documentation, calibrated spare parts and maintenance accreditation required to support the assets is restricted to the OEM. Sourcing an alternative supplier would require a full removal and replacement of the live asset base across stations. Full system replacement would result in substantial duplication of cost, significant technical and operational complexity, and disproportionate disruption to live station operations. \nReplacing functional, non-obsolete assets solely to facilitate a competitive maintenance procurement would not represent a reasonable alternative. Competition is therefore absent, and a direct award to the OEM is justified under Schedule 5, Paragraphs 5 and 6.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersIntellectualPropertyExclusiveRights"
      },
      {
        "id": "singleSuppliersTechnicalReasons"
      }
    ]
  },
  "buyerID": [],
  "parties": [
    {
      "id": "GB-COH-09860485",
      "name": "TRANSPORT UK EAST MIDLANDS LIMITED",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI31",
        "country": "GB",
        "locality": "London",
        "postalCode": "EC4A 3AG",
        "countryName": "United Kingdom",
        "streetAddress": "2nd Floor St Andrew's House"
      },
      "details": {
        "classifications": [
          {
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE",
            "description": "Private utility"
          }
        ]
      },
      "identifier": {
        "id": "09860485",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "Procurement@eastmidlandsrailway.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PYJP-8287-BJGL",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-01381707",
      "name": "CUBIC TRANSPORTATION SYSTEMS LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ26",
        "country": "GB",
        "locality": "Salfords Redhill",
        "postalCode": "RH1 5LA",
        "countryName": "United Kingdom",
        "streetAddress": "Afc House"
      },
      "details": {
        "url": "http://www.cubic.com",
        "vcse": false,
        "scale": "large"
      },
      "identifier": {
        "id": "01381707",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "Ronn.Fraser@cubic.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PJPP-2848-LRTL",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}